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Summary

OCID:
Published by:: The ExtraCare Charitable Trust
Authority ID:: AA25048
Publication date:: 04 June 2019
Deadline date:: 18 June 2019
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

Lot 1 — Construction Legal Services Refer to ITT documents for further information.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

ExtraCare Chaitable Trust

7 Harry Weston Road, Binley Business Park

Coventry

CV3 2SN

Telephone: +44 2476506011

E-mail: Procurement.team@extracare.org.uk

NUTS: UK

Internet address(es)

Main address: http://www.extracare.org.uk

Address of the buyer profile: http://in-tendorganiser.co.uk/extracare

I.3) Communication

Access to the procurement documents is restricted. Further information can be obtained at:

https://in-tendhost.co.uk/extracare

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

https://in-tendhost.co.uk/extracare

Tenders or requests to participate must be sent to the abovementioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Legal Services

Reference number: ECCT/2019/53

II.1.2) Main CPV code

79100000

II.1.3) Type of contract

Services

II.1.4) Short description

The ExtraCare Charitable Trust are inviting bids from suppliers for legal services using the light touch regime based on the 2 stage Restricted procedure as implemented in the United Kingdom by The Public Contracts Regulations 2015. ExtraCare are looking to appoint supplier(s) to contract for the duration of a 3 year term plus option to extend for a further 2 years. Suppliers that would like to take part in this tender process are invited to express interest upon which they will be given access to the full tender documentation through this e-tendering system. When the tender documents have been made available bidding Suppliers will receive notification via email and the tender documents can be accessed from the my tender area of this website and selecting the view details button of this project. Suppliers must submit their supplier selection questionnaire (SSQ) response to this ITT by 25.6.2019.

II.1.5) Estimated total value

Value excluding VAT: 1 800 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for maximum 12 lots

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lot No Subject:

1) Construction;

2) Commercial Property;

3) Housing;

4) Planning and Environment;

5) Intellectual Property;

6) Banking and Finance;

7) Employment;

8) Commercial/Corporate;

9) Regulatory and Compliance;

10) Health and Social Care;

11) Dispute Resolution;

12) Information Technology.

II.2) Description

Lot No: 1

II.2.1) Title

Legal Services — Construction

II.2.2) Additional CPV code(s)

79100000

II.2.3) Place of performance

NUTS code:

Main site or place of performance:

All ExtraCare Villages are based in the UK, including the following regions: Midlands East Midlands North Midlands South of England West of England.

II.2.4) Description of the procurement

Lot 1 — Construction Legal Services Refer to ITT documents for further information.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality response / Weighting: 60 %

Cost criterion: Price response / Weighting: 40 %

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

The initial contract term is for 3 years with the option to extend up to a maximum of 2 years in periods or stages to be determined by the ExtraCare Charitable Trust dependent on supplier performance.

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:

Up to a maximum of 10 highest scoring responses will be shortlisted to ITT stage. Refer to ITT documents for further details.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

2 x 12 month extension periods up to a total contract period of 2 years.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

All tender costs and liabilities by Bidders shall be the sole responsibility of bidders. ExtraCare Charitable Trust reserves the right to cancel the tender process and not award any contract. Please refer to the ITT for full terms and conditions.

Lot No: 2

II.2.1) Title

Legal Services — Commmercial Property

II.2.2) Additional CPV code(s)

79100000

II.2.3) Place of performance

NUTS code:

Main site or place of performance:

All ExtraCare Villages are based in the UK, including the following regions: Midlands East Midlands North Midlands South of England West of England.

II.2.4) Description of the procurement

Lot 2 — Commercial Property Legal Services Refer to ITT documents for further information.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality response / Weighting: 60 %

Cost criterion: Price response / Weighting: 40 %

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:

Up to a maximum of 10 highest scoring responses will be shortlisted to ITT stage. Refer to ITT documents for further details.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Lot No: 3

II.2.1) Title

Legal Services — Housing

II.2.2) Additional CPV code(s)

79100000

II.2.3) Place of performance

NUTS code:

Main site or place of performance:

All ExtraCare Villages are based in the UK, including the following regions: Midlands East Midlands North Midlands South of England West of England.

II.2.4) Description of the procurement

Lot 3 — Housing Legal Services Refer to ITT documents for further information.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality response / Weighting: 60 %

Cost criterion: Price response / Weighting: 40 %

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

2 x 12 month extension periods up to a total contract period of 2 years.

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:

Up to a maximum of 10 highest scoring responses will be shortlisted to ITT stage. Refer to ITT documents for further details.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

All tender costs and liabilities by bidders shall be the sole responsibility of Bidders. ExtraCare Charitable Trust reserves the right to cancel the tender process and not award any contract. Please refer to the ITT for full terms and conditions.

Lot No: 4

II.2.1) Title

Legal Services — Planning and Environment

II.2.2) Additional CPV code(s)

79100000

II.2.3) Place of performance

NUTS code:

Main site or place of performance:

II.2.4) Description of the procurement

Lot 4 — Planning and Environment Refer to ITT documents for further information.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality response / Weighting: 60 %

Cost criterion: Price response / Weighting: 40 %

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:

Up to a maximum of 10 highest scoring responses will be shortlisted to ITT stage. Refer to ITT documents for further details.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

2 x 12 month extension periods up to a total contract period of 2 years.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Lot No: 5

II.2.1) Title

Legal Services — Intellectual Property

II.2.2) Additional CPV code(s)

79100000

II.2.3) Place of performance

NUTS code:

Main site or place of performance:

All ExtraCare Villages are based in the UK, including the following regions: Midlands East Midlands North Midlands South of England West of England.

II.2.4) Description of the procurement

Lot 1 — Intellectual Property Refer to ITT documents for further information.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality response / Weighting: 60 %

Cost criterion: Price response / Weighting: 40 %

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:

Up to a maximum of 10 highest scoring responses will be shortlisted to ITT stage. Refer to ITT documents for further details.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

2 x 12 month extension periods up to a total contract period of 2 years.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Lot No: 6

II.2.1) Title

Legal Services — Banking and Finance

II.2.2) Additional CPV code(s)

79100000

II.2.3) Place of performance

NUTS code:

Main site or place of performance:

All ExtraCare Villages are based in the UK, including the following regions: Midlands East Midlands North Midlands South of England West of England.

II.2.4) Description of the procurement

Lot 1 — Finance and Banking Legal Services Refer to ITT documents for further information

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality response / Weighting: 60 %

Cost criterion: Price response / Weighting: 40 %

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:

Up to a maximum of 10 highest scoring responses will be shortlisted to ITT stage. Refer to ITT documents for further details.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

2 x 12 month extension periods up to a total contract period of 2 years.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

All tender costs and liabilities by bidders shall be the sole responsibility of bidders. ExtraCare Charitable Trust reserves the right to cancel the tender process and not award any contract. Please refer to the ITT for full terms and conditions.

Lot No: 7

II.2.1) Title

Legal Services — Employment

II.2.2) Additional CPV code(s)

79100000

II.2.3) Place of performance

NUTS code:

Main site or place of performance:

All ExtraCare Villages are based in the UK, including the following regions: Midlands East Midlands North Midlands South of England West of England.

II.2.4) Description of the procurement

Lot 1 — Construction Legal Services Refer to ITT documents for further information.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality response / Weighting: 60 %

Cost criterion: Price response / Weighting: 40 %

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:

Up to a maximum of 10 highest scoring responses will be shortlisted to ITT stage. Refer to ITT documents for further details.

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: Yes

Description of options:

2 x 12 month extension periods up to a total contract period of 2 years.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Lot No: 8

II.2.1) Title

Legal Services — Commercial/ Corporate

II.2.2) Additional CPV code(s)

79100000

II.2.3) Place of performance

NUTS code:

UKG

Main site or place of performance:

All ExtraCare Villages are based in the UK, including the following regions: Midlands East Midlands North Midlands South of England West of England.

II.2.4) Description of the procurement

Lot 1 — Commercial/Corporate Legal Services Refer to ITT documents for further information.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality response / Weighting: 60 %

Cost criterion: Price response / Weighting: 40 %

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:

Up to a maximum of 10 highest scoring responses will be shortlisted to ITT stage. Refer to ITT documents for further details.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

2 x 12 month extension periods up to a total contract period of 2 years.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Lot No: 9

II.2.1) Title

Legal Services — Regulatory and Compliance

II.2.2) Additional CPV code(s)

79100000

II.2.3) Place of performance

NUTS code:

Main site or place of performance:

All ExtraCare Villages are based in the UK, including the following regions: Midlands East Midlands North Midlands South of England West of England.

II.2.4) Description of the procurement

Lot 9 — Regulatory and Compliance Legal Services Refer to ITT documents for further information.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality response / Weighting: 60 %

Cost criterion: Price response / Weighting: 40 %

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:

Up to a maximum of 10 highest scoring responses will be shortlisted to ITT stage. Refer to ITT documents for further details.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

2 x 12 month extension periods up to a total contract period of 2 years.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Lot No: 10

II.2.1) Title

Legal Services — Health and Social Care

II.2.2) Additional CPV code(s)

79100000

II.2.3) Place of performance

NUTS code:

UKG

Main site or place of performance:

All ExtraCare Villages are based in the UK, including the following regions: Midlands East Midlands North Midlands South of England West of England.

II.2.4) Description of the procurement

Lot 10 — Health and Social Care Legal Services Refer to ITT documents for further information.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality response / Weighting: 60 %

Cost criterion: Price response / Weighting: 40 %

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:

Up to a maximum of 10 highest scoring responses will be shortlisted to ITT stage. Refer to ITT documents for further details.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Lot No: 11

II.2.1) Title

Legal Services — Dispute Resolution

II.2.2) Additional CPV code(s)

79100000

II.2.3) Place of performance

NUTS code:

Main site or place of performance:

All ExtraCare Villages are based in the UK, including the following regions: Midlands East Midlands North Midlands South of England West of England.

II.2.4) Description of the procurement

Lot 11 — Dispute Resolution Legal Services Refer to ITT documents for further information

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality response / Weighting: 60 %

Cost criterion: Price response / Weighting: 40 %

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:

Up to a maximum of 10 highest scoring responses will be shortlisted to ITT stage. Refer to ITT documents for further details.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

2 x 12 month extension periods up to a total contract period of 2 years.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Lot No: 12

II.2.1) Title

Legal Services — Information Authority

II.2.2) Additional CPV code(s)

79100000

II.2.3) Place of performance

NUTS code:

Main site or place of performance:

All ExtraCare Villages are based in the UK, including the following regions: Midlands East Midlands North Midlands South of England West of England.

II.2.4) Description of the procurement

Lot 12 — Information Technology Refer to ITT documents for further information.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality response / Weighting: 60 %

Cost criterion: Price response / Weighting: 40 %

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: Yes

Description of options:

2 x 12 month extension periods up to a total contract period of 2 years.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

All bidders must be legally trained in the Lot(s) they are bidding for.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

List and brief description of selection criteria:

All bidders must be technically and legally trained in the Lot(s) they are bidding for.

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Participation is reserved to a particular profession: Yes

Reference to the relevant law, regulation or administrative provision:

A wide array of legal services to be provided to a registered provider and charitable organisation.

III.2.2) Contract performance conditions

Refer to the ITT documents and Schedules. Please note these will be finalised on award of contract.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 18/06/2019

Local time: 17:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 15/07/2019

IV.2.4) Languages in which tenders or requests to participate may be submitted

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

2022-2023 or 23-24 depending on application of extension periods.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

VI.4) Procedures for review

VI.4.1) Review body

The Extracare Charitable Trust

7 Harry Western Raod

Coventry

CV3 2SN

Telephone: +44 2476506011

E-mail: Procurement.team@extracare.org.uk

Internet address(es)

URL: http://extracare.org.uk

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

VI.5) Date of dispatch of this notice

30/05/2019

Coding

Commodity categories

ID	Title	Parent category
79100000	Legal services	Business services: law, marketing, consulting, recruitment, printing and security

Delivery locations

ID	Description
100	UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: Procurement.team@extracare.org.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

Legal Services

Contents

Summary

Abstract

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

I.3) Communication

I.4) Type of the contracting authority

I.5) Main activity

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

II.1.2) Main CPV code

II.1.3) Type of contract

II.1.4) Short description

II.1.5) Estimated total value

II.1.6) Information about lots

II.2) Description

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.14) Additional information

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.14) Additional information

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.14) Additional information

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.14) Additional information

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.14) Additional information

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria