Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Oxfordshire County Council
3rd Floor, County Hall
Oxford
OX1 1ND
UK
Contact person: Mr Alastair Jewson
Telephone: +44 7799470760
E-mail: alastair.jewson@oxfordshire.gov.uk
NUTS: UKJ14
Internet address(es)
Main address: http://www.oxfordshire.gov.uk
Address of the buyer profile: http://www.oxfordshire.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Children and Adult Advocacy Services for Oxfordshire (CPU2052)
Reference number: DN379533
II.1.2) Main CPV code
85300000
II.1.3) Type of contract
Services
II.1.4) Short description
The council has a statutory responsibility for the delivery of advocacy and independent visiting (IV) for children.
Currently the children’s advocacy and IV service is delivered by an in-house team.
Adults advocacy services are delivered through an external contract which expires on 31.9.2019.
The services covered by this procurement have been sub-divided into 2 lots:
Lot 1: Children Advocacy Services (including IV);
Lot 2: Adults Advocacy Services.
Tenderers can apply to deliver either lot or both. Lots will be awarded to the tenderer/s presenting the best price-quality ratio.
Further details are included within the procurement documents accessed via the South East Business Portal https://sebp.due-north.com/
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
2 750 975.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Children’s Advocacy and Independent Visitor Services
II.2.2) Additional CPV code(s)
85312000
85320000
II.2.3) Place of performance
NUTS code:
UKJ1
Main site or place of performance:
Oxfordshire.
II.2.4) Description of the procurement
Both Independent Visitors (IVs) and advocates are provided through an internally managed service supported by volunteers. The service currently provides support to vulnerable young people and those on child protection plans; aged 5-18 years old, or up until the age of 25 if they have special educational needs and require continued support into adulthood. Young people supported through these services will include:
— looked after children who wish to be represented by an independent person,
— children and young people at risk of sexual exploitation,
— children and young people at risk of homelessness,
— children and young people with mental health issues who are not accessing alternative one-to-one support,
— children and young people making a complaint,
— children and young people in residential or edge of care accommodation.
Since 2014, referrals to the service have tripled. There is an on-going need to ensure support and clear guidelines are made available.
TUPE will apply.
The contract can be delivered by single organisations or consortium/partnerships, and the successful provider will need to maintain strong working relationships and work with other organisations to deliver an effective, timely service.
Estimated start/end date: 1.10.2019 to 30.9.2022.
Contract term: 3 years plus the option to extend up to a further 2 years.
Further details are included within the procurement documents accessed via the South East Business Portal https://sebp.due-north.com/
II.2.5) Award criteria
Quality criterion: Service model
/ Weighting: 14
Quality criterion: Staff and management
/ Weighting: 13
Quality criterion: Contract implementation
/ Weighting: 9
Quality criterion: Quality of advocates
/ Weighting: 8
Quality criterion: Safeguarding
/ Weighting: 10
Quality criterion: Partnership working
/ Weighting: 6
Quality criterion: Quality and governance
/ Weighting: 5
Quality criterion: Risk management
/ Weighting: 5
Quality criterion: Service development
/ Weighting: 5
Price
/ Weighting:
25
II.2.11) Information about options
Options:
Yes
Description of options:
The contract may be extended up to a further 24 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Adults Advocacy Services
II.2.2) Additional CPV code(s)
85312000
85320000
II.2.3) Place of performance
NUTS code:
UKJ1
II.2.4) Description of the procurement
Provision of these services are delivered by paid advocates and a small number of volunteers through an external contract.
The statutory advocacy services required are:
— Independent Mental Capacity Advocacy service (IMCA),
— paid Relevant Person’s Representative service (RPR),
— Independent Mental Health Advocacy service (IMHA) (including independent mental health advocacy prison service),
— NHS Independent Complaints Advocacy service,
— Independent Care Act Advocacy service (ICAA).
TUPE will apply.
The contract can be delivered by single organisations or consortium/partnerships and the successful provider will need to maintain strong working relationships and work with other organisations to deliver an effective, timely service.
Estimated start/end date: 1.10.2019 to 30.9.2022.
Contract term: 3 years plus the option to extend up to a further 2 years.
Further details are included within the procurement documents accessed via the South East Business Portal https://sebp.due-north.com/
II.2.5) Award criteria
Quality criterion: Service model
/ Weighting: 14
Quality criterion: Staff and management
/ Weighting: 13
Quality criterion: Contract implementation
/ Weighting: 9
Quality criterion: Quality of advocates
/ Weighting: 8
Quality criterion: Safeguarding
/ Weighting: 10
Quality criterion: Partnership working
/ Weighting: 6
Quality criterion: Quality and governance
/ Weighting: 5
Quality criterion: Risk management
/ Weighting: 5
Quality criterion: Service development
/ Weighting: 5
Price
/ Weighting:
25
II.2.11) Information about options
Options:
Yes
Description of options:
The contract may be extended up to a further 24 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 238-544042
Section V: Award of contract
Lot No: 1
Contract No: CPU2052a
Title: Children’s Advocacy and Independent Visitor Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
17/04/2019
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
NYAS (National Youth Advocacy Service)
co.reg 02722134
Tower House, Tower Road
Birkenhead, Merseyside
CH41 1FF
UK
E-mail: Rita.Waters@nyas.net
NUTS: UKD74
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 799 875.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: CPU2052b
Title: Adults Advocacy Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
21/05/2019
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
POhWER
co.reg 03323040
Hertlands House, Primett Road
Stevenage, Hertfordshire
SG1 3EE
UK
E-mail: marketing@pohwer.net
NUTS: UKH23
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 951 100.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Oxfordshire County Council
3rd Floor, County Hall
Oxford
OX1 1ND
UK
E-mail: alastair.jewson@oxfordshire.gov.uk
VI.5) Date of dispatch of this notice
01/06/2019