Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Norfolk County Council
Floor 3, County Hall, Martineau Lane
Norwich
NR1 2DH
UK
Contact person: Claire Dawson
E-mail: sourcingteam@norfolk.gov.uk
NUTS: UKH15
Internet address(es)
Main address: www.norfolk.gov.uk
Address of the buyer profile: https://in-tendhost.co.uk/norfolkcc/aspx/Home
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/norfolkcc/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Open Framework Agreement for Tutors to Children and Young People
Reference number: NCCT41609.OPEN
II.1.2) Main CPV code
80000000
II.1.3) Type of contract
Services
II.1.4) Short description
Norfolk County Council wishes to seek new applicants to an open Framework Agreement with a range of providers to deliver 1:1 personal tuition and on-line tutorial services to children and young people aged 5-18 (up to 25 for pupils with EHC plans).
This is a light touch regime Framework Agreement being let under Regulations 74 to 77 of the Public Contract Regulations 2015 (as amended), under which the Council has flexibility regarding the process or procedure to be used when purchasing certain services, which includes these services. In this instance, the Council is extending a Framework Agreement with multiple suppliers that sets out the terms and conditions for buying specific services. The Framework Agreement differs from those let under the non-light touch regime in that the Council, exercising its flexibility, is keeping the Framework open for new applicants. It is the Council’s intention that new providers will be able to apply to join the Framework on an open basis.
II.1.5) Estimated total value
Value excluding VAT:
5 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Face to Face Tutition
II.2.2) Additional CPV code(s)
80000000
80100000
80200000
80300000
80210000
80212000
II.2.3) Place of performance
NUTS code:
UKH16
UKH17
UKH15
UKH1
II.2.4) Description of the procurement
The aim of the framework and this lot is to assist us in meeting our duties as outlined below:
— Section 19 Education Act 1996: to deliver full time education to pupils of statutory school age who due to exclusion, illness or other reason may not receive full time education,
— Section 61 Children and Families Act: a local authority may arrange for any special educational provision it has decided is necessary for a child or young person for whom it is responsible to be made otherwise than in a school or post 16 institution,
— to secure sufficient suitable education and training provision and enable the participation in education and training of 16-18 years old (up to 25 for those with EHC plans).
Such children may have a range of barriers to learning, have special educational needs and/or be looked after.
It is expected delivery will be mostly within Norfolk, although there may be a need in other local authority areas. On occasion there will be a requirement to support students already in school either where there might be risk of exclusion or where they need additional tutoring to support learning where there may have been gaps in their education or where they are awaiting a school place having moved placement.
Up to 40 suppliers may be appointed to lot 1 but in the event that coverage across Norfolk under lot 1 is not sufficient, or insufficient specialist tutors are available, the Council reserves the right to increase the number of suppliers that can be appointed to this lot.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
This is a light touch regime Framework Agreement let under Regulations 74 to 77 of the Public Contract Regulations 2015 (as amended). The Council commenced the framework from 1.6.2019 and will keep the Framework Agreement open during its term to new applicants, reserving the right to extend the framework for another 60 months on the same basis.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The majority of the contracts are expected to be for up to 1 academic term, in exceptional circumstances and to ensure continuity of delivery, contracts awarded under the framework may have a maximum total duration of up to 2 years.
Lot No: 2
II.2.1) Title
Online Tutoring
II.2.2) Additional CPV code(s)
80000000
80100000
80200000
80300000
80210000
80212000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The aim of the framework and this lot is to assist us in meeting our duties as outlined below:
— Section 19 Education Act 1996: to deliver full time education to pupils of statutory school age who due to exclusion, illness or other reason may not receive full time education,
— Section 61 Children and Families Act: a local authority may arrange for any special educational provision it has decided is necessary for a child or young person for whom it is responsible to be made otherwise than in a school or post 16 institution,
— to secure sufficient suitable education and training provision and enable the participation in education and training of 16-18 years old (up to 25 for those with EHC plans).
Such children may have a range of barriers to learning, have special educational needs and/or be looked after.
Up to 40 suppliers may be appointed to lot 2 but in the event that insufficient specialist tutors are available the Council reserves the right to increase the number of suppliers that can be appointed to this lot.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
This is a light touch regime Framework Agreement let under Regulations 74 to 77 of the Public Contract Regulations 2015 (as amended). The Council commenced the framework from 1.6.2019 and will keep the framework agreement open during its term to new applicants, reserving the right to extend the framework for another 60 months on the same basis.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The majority of the contracts are expected to be for up to 1 academic term, in exceptional circumstances and to ensure continuity of delivery, contracts awarded under the framework may have a maximum total duration of up to 2 years.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 80
Justification for any framework agreement duration exceeding 4 years: This is a Light Touch Regime Framework Agreement let under Regulations 74 to 77 of the Public Contract Regulations 2015 (as amended). The Council commenced the framework from 1 June 2019 and will keep the framework agreement open during its term to new applicants, reserving the right to extend the framework for another 60 months on the same basis.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 212-485431
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
31/05/2024
Local time: 11:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
31/05/2024
Local time: 11:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
In the event that coverage across Norfolk under lot 1 is not sufficient, or insufficient specialist tutors are available under either lot 1 or lot 2, the Council reserves the right to increase the number of suppliers that can be appointed to each lot stated at IV.1.3.
To express an interest, applicants must first be registered on the procurement system at:https://in-tendhost.co.uk/norfolkcc. Full instructions for registration and use of the system can be found at https://in-tendhost.co.uk/norfolkcc/aspx/BuyerProfiles. Once registered you will be able to view the project under the tenders section and express an interest. If you encounter any difficulties whilst using the system you can contact the support team by phoning +44 8442728810 or e-mailing: support@in-tend.co.uk.
Further details of the operation of the light touch regime Framework Agreement can be found in the contract documentation and tender documents.
VI.4) Procedures for review
VI.4.1) Review body
Norfolk County Council
Martineau Lane, Norwich
Norwich
NR1 2DH
UK
VI.5) Date of dispatch of this notice
03/06/2019