Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Scottish Parliamentary Corporate Body
The Scottish Parliament, Procurement Services
Edinburgh
EH99 1SP
UK
Contact person: Euan Muirhead
Telephone: +44 1313486506
E-mail: Euan.Muirhead@parliament.scot
NUTS: UKM75
Internet address(es)
Main address: http://www.parliament.scot
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10284
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: Devolved Parliament
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Removal Services
Reference number: NIC-SER-410
II.1.2) Main CPV code
98392000
II.1.3) Type of contract
Services
II.1.4) Short description
The Scottish Parliamentary Corporate Body (SPCB) requires a contractor to provide a comprehensive office removal and relocation service for MSP local offices located across Scotland and independent officeholders based primarily in Edinburgh. Deliveries to and uplifts from the Parliament Building, Holyrood and the SPCB’s off-site storage facility will be required. Provision of crate and vehicle hire on request is also required.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
100 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
60183000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
The Scottish Parliamentary Corporate Body (SPCB) requires the contractor to provide a comprehensive office removal and relocation service for MSP local offices located across Scotland. The service must cover the whole of Scotland including the Highlands and Islands.
Deliveries to and uplifts from the Scottish Parliament Building at Holyrood and the SPCB's off-site storage facility will be required. The service may also be accessed by independent officeholders to whom the SPCB are statutorily responsible.
The contractor must have a strong focus on health and safety and reducing their environmental impact through the use of low/zero emission vehicles and reusable/recycled packaging.
The contractor is required to provide a comprehensive removal and relocation service which includes the complete management of all logistics for the delivery and removal of items to and from locations as requested across Scotland. The contractor must ensure that all items are safely and securely transported from the point of collection to the destination.
The contractor must comply with British Standard BS 8522:2009 (Commercial moving services).
The service will be called upon on an ad-hoc basis. Currently averaging one move a month in a non-election year and in the region of 60 moves across a calendar year from an election. The next election is scheduled for May 2021.
The contractor is required to uplift any furniture items, IT equipment, fixture/fittings (this list is not exhaustive) and deliver to/from the premises as requested with capacity to conduct requests, where specified, within 48 hours of notification. Occasionally moves may be requested at very short notice i.e. less than 24 hours’ notice.
The contractor may be required to build and dismantle pieces of furniture and disconnect electrical and I.T. equipment. This would be requested in advance and at the direction of the SPCB.
The contractor may be required to securely store items, such as IT equipment, office furniture and paper files, for a transitional period relating to the delivery and removal of items from MSP local offices (or any other premises). It is essential that the items held on behalf of the SPCB are completely secure.
If carrying waste, or items that are potentially going to become waste, then the contractor will require a waste carriers licence.
There is a requirement for the SPCB to be able to access a range of vehicles (predominantly either a 3.5 tonne or 7.5 tonne van) with driver.
Contractor Personnel shall carry identification and must wear a neat and tidy company uniform when engaged in providing the service.
The contractor must provide all equipment necessary to fulfil their obligations, including but not limited to tools, equipment, PPE and vehicles large enough to provide the service required.
The SPCB require the capacity to hire crates on occasion to aid with onsite and offsite office moves. The SPCB also require the ability to purchase cardboard boxes typically used for removing items from the premises.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 199-452033
Section V: Award of contract
Contract No: NIC-SER-410
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
15/05/2019
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Harrow Green
Unit 3 and 4, Kinning Park Way, 47 McLellan Street
Glasgow
G41 1RR
UK
Telephone: +44 1414197070
NUTS: UKM
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 100 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(SC Ref:584487)
VI.4) Procedures for review
VI.4.1) Review body
Scottish Parliamentary Corporate Body
The Scottish Parliament, Procurement Services
Edinburgh
EH99 1SP
UK
Telephone: +44 1313486506
E-mail: Euan.Muirhead@parliament.scot
Internet address(es)
URL: http://www.parliament.scot
VI.5) Date of dispatch of this notice
03/06/2019