Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
The Common Services Agency (more commonly known as NHS National Services Scotland) (‘NSS’)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Edinburgh
EH12 9EB
UK
Contact person: Josh Foggo
Telephone: +44 1313141051
E-mail: nss.procurementteam@nhs.net
NUTS: UKM
Internet address(es)
Main address: http://www.nhsscotlandprocurement.scot.nhs.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
GP Record Transfer
Reference number: NSS181924
II.1.2) Main CPV code
64120000
II.1.3) Type of contract
Services
II.1.4) Short description
Secure, confidential, timely and traceable collection and delivery of patient medical records from and to practices in Glasgow, Lanarkshire and central pick up locations in Ayrshire and Arran and Dumfries and Galloway.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
84 240.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
64120000
II.2.3) Place of performance
NUTS code:
UKM8
Main site or place of performance:
GP Practice in Glasgow, Lanarkshire, Ayrshire and Arran and Dumfries and Galloway.
II.2.4) Description of the procurement
Secure transfer of patient medical records from and to GP Practices in Glasgow, Lanarkshire and central collection points in Ayrshire and Arran and Dumfries and Galloway.
II.2.5) Award criteria
Quality criterion: Patient record security
/ Weighting: 20
Quality criterion: Service delivery
/ Weighting: 12
Quality criterion: Fair working practices
/ Weighting: 8
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Contract duration for initial 2 years with option to extend for 3 x 12 months.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 006-009471
Section V: Award of contract
Contract No: NSS181924
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/06/2019
V.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
CitySprint (UK) Ltd
58-62 Scrutton Street
London
EC2A 4PH
UK
Telephone: +44 7467372859
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 84 240.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Minimum standard — traceability:
It is a minimum requirement that your company has a traceable service (while in transit) and is able to track individual patient
consignments from end to end and that you provide a standard process across all sites within the scope of the contract.
Minimum standard — dedicated contact:
It is a minimum requirement that you are able to provide a dedicated contact who will be directly responsible for our organisation.
Minimum standard — non-disclosure policy:
It is a minimum requirement that your company has a non-disclosure policy in place.
Minimum standard — GDPR compliant:
It is a minimum requirement that your company is GDPR compliant.
Minimum standard — management information:
It is a minimum requirement that you are able to provide management information on a quarterly basis as a minimum or more frequently as required by The Authority.
The Authority shall treat as ineligible and shall not select any potential service provider who does not meet the minimum requirement.
(SC Ref:585200)
VI.4) Procedures for review
VI.4.1) Review body
The Common Services Agency (more commonly known as NHS National Services Scotland) (‘NSS’)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Edinburgh
EH12 9EB
UK
Telephone: +44 1698794410
Internet address(es)
URL: http://www.nhsscotlandprocurement.scot.nhs.uk/
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The bringing of court proceedings against the Authority after the contract agreement has been entered into will not affect the contract agreement unless grounds for the imposition of special penalties under the Public Contracts(Scotland) Regulations 2015 can be established. Otherwise the remedies that may be awarded by the courts where the contract agreement has been entered in to are limited to the award of damages.
VI.5) Date of dispatch of this notice
03/06/2019