Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
GLF Schools
Claygate House, Littleworth Road
Esher
KT10 9PN
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKJ2
Internet address(es)
Main address: http://www.glfschools.org/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
GLF Schools — Tender for Cleaning Services
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
GLF Schools (the Client) was founded in 2012 and since then has grown to comprise 27 schools across 5 counties in southern England working with more than 10 000 children and 1000 staff.
The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the existing facilities for the following schools:
— Chestnut Park Primary School — Croydon,
— Cuddington Croft Primary School — Cheam,
— Danetree Primary School — West Ewell,
— Forge Wood Primary School — Crawley,
— Glyn School — Epsom,
— Lime Tree Primary School — Merstham,
— Marden Lodge Primary School and Nursery — Caterham,
— Southgate Primary School — Crawley,
— Whyteleafe Primary School — Whyteleafe,
— Springfield Primary School,
— Merstham Park School.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 573 388.04
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ2
Main site or place of performance:
Various Schools (see above — II.1.4) Short description)
UNITED KINGDOM
II.2.4) Description of the procurement
GLF Schools is a growing Trust with a number of new schools planned to be opened over the next 2-3 years. It is anticipated that additional schools within the Trust may potentially be added to and fall under the scope of this contract as new schools open and current contracts in other schools come to the end of their agreed terms. The successful supplier will be expected to provide this service within these schools using the same costing model, ratios, etc. that they applied to their successful tender submission for the Trust at the point of tender submission.
The contract being tendered is for 3 years in duration from 2018 to 2021 and will operate as a guaranteed performance contract, with the successful supplier offering the schools a guaranteed cost per annum for the provision of cleaning services.
The academic year is based on a calendar of 195 days. 5 days are to be used for staff professional development which means that the schools will be open to receive students for the legal minimum of 190 days. Some schools may open for fewer days to students, but the successful supplier would be required to work the additional days up to 190.
The contract offered covers the scope for the provision of all cleaning services within the schools, which currently includes daily cleaning and holiday/periodical cleaning.
Whilst the Client prioritises value for money as a key objective of the competitive tender process, the Client is not obliged to accept the lowest price.
The Client expects the successful supplier to enable the continued development of cleaning services. The Client expects the successful supplier to evidence, through their bid, how they shall support and complement the values of the Client and support the principles/values of each of the individual schools. The schools are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century.
Please be advised that this contract will be let on a 3 + 2 years basis.
Note: GLF Schools (the Client), is the Contracting Authority for the process; the contract is being tendered as one lot and will be awarded as one contract.
(Further information is provided in the bidding documents.)
II.2.5) Award criteria
Quality criterion: Cleaning service delivery
/ Weighting: 20
Quality criterion: Management
/ Weighting: 15
Quality criterion: People
/ Weighting: 5
Quality criterion: Service development
/ Weighting: 10
Quality criterion: Compliance and cultural fit
/ Weighting: 10
Cost criterion: Finance
/ Weighting: 40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 057-126107
Section V: Award of contract
Title: GLF Schools — Tender for Cleaning Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
31/07/2018
V.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Nviro Ltd
Portsmouth
UK
NUTS: UKJ35
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 573 388.04
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.5) Date of dispatch of this notice
05/06/2019