Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Leicestershire County Council
County Hall, Glenfield
Leicester
LE3 8RA
UK
E-mail: Commissioning.Support@leics.gov.uk
NUTS: UKF22
Internet address(es)
Main address: http://www.leicestershire.gov.uk
Address of the buyer profile: http://www.leicestershire.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Minor Works Framework: Roofing 2019
Reference number: DN385291
II.1.2) Main CPV code
45000000
II.1.3) Type of contract
Works
II.1.4) Short description
The scope of the minor works framework: Roofing 2019 (the framework) is replacement or upgrade to existing roofing installations and associated works to the client’s own properties and to properties of customers. The customer work is to generate income for the client so it may subsidise its public service commitments.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
18 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Pitched Roofing
II.2.2) Additional CPV code(s)
45261000
II.2.3) Place of performance
NUTS code:
UKE3
UKF
UKG
UKH11
UKH12
UKH2
UKJ1
UKK11
UKK12
UKK13
II.2.4) Description of the procurement
The works comprise renewal of existing pitched roof coverings.
The specification of the works shall be as described in the framework information, this scope and the work order.
The client proposes to make this framework available to eligible Contracting Authorities and charities within the geographic regions of:
— the East Midlands (Leicestershire, Derbyshire, Lincolnshire, Northamptonshire, Nottinghamshire and Rutland),
— the West Midlands (Herefordshire, Shropshire, Staffordshire, Warwickshire, West Midlands and Worcestershire),
— Home Counties (Bedfordshire, Buckinghamshire, Hertfordshire and Oxfordshire),
— East Anglia (Cambridgeshire and Peterborough),
— South West England (Gloucestershire),
— Yorkshire and The Humber (South Yorkshire).
The framework is intended to be used by the client or eligible Contracting Authorities (the customers) that it grants access. The customers can include but are not limited to:
— schools,
— academies,
— universities,
— district Councils,
— county Councils,
— city Councils,
— libraries,
— police forces,
— fire brigades and charities or
— similar organisations.
It is not possible to ascertain the precise value of any work which may be generated via the client and customers. However, based on the financial year 17/18 the client’s spend was 300 000 GBP. The value may increase as a result of the client increasing its client/Property portfolio, budgets made available to the client, successful Joint Bidding defined in 2.4 or where new customer’s call off from the framework.
Suppliers should note that any values quoted in these documents are given in good faith as a representation of past purchasing and current planning to assist you in submitting your offer. Therefore, should not be construed as an undertaking on behalf of the client to infer, promise or guarantee the levels of work to be made available via this framework.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 55
Quality criterion: Social value
/ Weighting: 5
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
The anticipated framework commencement date is 1.6.2019 for an initial period of 24 months, with an option to extend for a further period of 24 months, in 12 months increments, subject to performance. This will take the maximum framework period to 48 months, ending no later than 31.5.2023.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To award the work order the client can chose between:
(a) direct call-off;
(b) mini-competition.
The client reserves the right not to award a work order if it feels the price does not represent value for money.
Lot No: 2
II.2.1) Title
Flat Roofing
II.2.2) Additional CPV code(s)
45261000
II.2.3) Place of performance
NUTS code:
UKE3
UKF
UKG
UKH11
UKH12
UKH2
UKJ1
UKK11
UKK12
UKK13
II.2.4) Description of the procurement
The works comprise renewal of existing flat roof coverings.
The specification of the works shall be as described in the framework information, this scope and the work order.
The client proposes to make this framework available to eligible contracting authorities and charities within the geographic regions of:
— the East Midlands (Leicestershire, Derbyshire, Lincolnshire, Northamptonshire, Nottinghamshire and Rutland),
— the West Midlands (Herefordshire, Shropshire, Staffordshire, Warwickshire, West Midlands and Worcestershire),
— Home Counties (Bedfordshire, Buckinghamshire, Hertfordshire and Oxfordshire),
— East Anglia (Cambridgeshire and Peterborough),
— South West England (Gloucestershire),
— Yorkshire and The Humber (South Yorkshire).
The framework is intended to be used by the client or eligible Contracting Authorities (the customers) that it grants access. The customers can include but are not limited to:
— schools,
— academies,
— universities,
— district Councils,
— county Councils,
— city Councils,
— libraries,
— police forces,
— fire brigades, and
— charities or similar organisations.
It is not possible to ascertain the precise value of any work which may be generated via the client and customers. However, based on the financial year 17/18 the client’s spend was 600 000 GBP. The value may increase as a result of the client increasing its client/property portfolio, budgets made available to the client, successful Joint Bidding defined in 2.4 or where new customer’s call off from the framework.
Suppliers should note that any values quoted in these documents are given in good faith as a representation of past purchasing and current planning to assist you in submitting your offer. Therefore, should not be construed as an undertaking on behalf of the Client to infer, promise or guarantee the levels of work to be made available via this framework.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 55
Quality criterion: Social value
/ Weighting: 5
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
The anticipated framework commencement date is 1.6.2019 for an initial period of 24 months, with an option to extend for a further period of 24 months, in 12 months increments, subject to performance. This will take the maximum framework period to 48 months, ending no later than 31.5.2023.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To award the work order the client can chose between:
(a) direct call-off;
(b) mini-competition.
The client reserves the right not to award a work order if it feels the price does not represent value for money.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 006-008721
Section V: Award of contract
Lot No: 1
Contract No: DN385291
Title: Pitched Roofing
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/05/2019
V.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received from SMEs: 7
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Thomas Cassie and Sons (Leicester) Ltd
08208368
Units 1 and 2, Slater Street, Frog Island
Leicester
LE3 5AS
UK
NUTS: UKF21
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
NRA Roofing and Flooring Services Ltd
2001873
Rock House, Belfield Street
Ilkeston
DE7 8DU
UK
NUTS: UKF13
The contractor is an SME:
No
V.2.3) Name and address of the contractor
M&J Group (Construction and Roofing) Ltd
01371473
Hammond Road, Elm Farm Industrial Estate
Bedford
MK41 0UD
UK
NUTS: UKH24
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
MAC Roofing and Contracting Ltd
1224597
17, Moor Park avenue
Preston
PR1 6AS
UK
NUTS: UKD45
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 6 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: DN385291
Title: Flat Roofing
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/05/2019
V.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 8
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
NRA Roofing and Flooring Services Ltd
2001873
Rock House, Belfield Street
Ilkeston
DE7 8DU
UK
NUTS: UKF13
The contractor is an SME:
No
V.2.3) Name and address of the contractor
M&J Group (Construction and Roofing) Ltd
01371473
Hammond Road, Elm Farm Industrial Estate
Bedford
MK41 0UD
UK
NUTS: UKH24
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Thomas Cassie and Sons (Leicester) Ltd
08208368
Units 1 and 2, Slater Street, Frog Island
Leicester
LE3 5AS
UK
NUTS: UKF21
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
MAC (Roofing and Contracting) Ltd
1224597
17 Moor Park avenue
Preston
PR1 6AS
UK
NUTS: UKD45
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 12 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
High Court of Justice
The Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Leicestershire County Council (LCC) will incorporate a minimum 10 calendar days standstill period at the point of information on the award of the contract, as communicated to tenderers. Applicants who are unsuccessful shall be informed by LCC as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.5) Date of dispatch of this notice
05/06/2019