II.2.3) Place of performance
NUTS code:
UKJ4
Main site or place of performance:
Maidstone Grammar School
Kent
United Kingdom
II.2.4) Description of the procurement
The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the 1267 students on roll and 110 teaching and support staff, with a focus on exciting new food concepts to satisfy a wide range of pupil tastes and dietary requirements. The Client would wish the successful Supplier to review the current range of services offered and make recommendations accordingly.
The contract being tendered is 3 years and 7 months in duration from 1 January 2019 to 31 July 2022 with an option of another year from 1 August 2022 until 31 July 2023 and will operate as a guaranteed performance contract, with the successful Supplier offering the Client a guaranteed return / cost per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with the Client for the duration of this contract.
The academic year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that School will be open to receive students for the legal minimum of 190 days.
The contract offered covers the scope for the provision of all school catering services, which currently includes morning break, lunch, all hospitality and free issue requirements. Free School Meals and hospitality will be charged based on consumption, where a margin will be allowed on free meals and hospitality will be charged at net food cost.
Whilst the Client prioritises value for money as a key objective of the competitive tender process, the governing body is not obliged to accept the lowest price.
The value of the current contract is:
Last full year 1 Aug — 31.7.2017
Core pupil sales: 271 488 GBP
Free school meals: 10 055 GBP
Hospitality: 8 217 GBP
Total: 293 152 GBP
This year to date:
Core pupil sales: 207 488 GBP
Free school meals: 8 550 GBP
Hospitality: 6 289 GBP
Total: 222 327 GBP.
The client expects the successful supplier to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The Client expects the successful supplier to evidence, through their bid, how they shall support and complement its values and support the principles of Every Child Matters.
The client believes that success should be celebrated and that pupils should enjoy their time at school; if lessons are stimulating and challenging then students will love learning. Much time therefore, is spent reviewing and planning schemes of work to ensure that they are differentiated to meet the needs of all students. As a result, the client is very enthusiastic regarding work experience and apprenticeship proposals and would welcome the input of the successful supplier.
As a school who are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century, any consideration regarding inward capital investment as part of the supplier’s tender submission would be welcomed. The client would wish for the successful supplier to look at making this investment within the existing dining area.
There are currently 9 staff employed to deliver the catering service, with no current catering staff in the LGPS.
The catering service is currently run contracted to independent catering.
II.2.5) Award criteria
Quality criterion: Food
/ Weighting: 20
Quality criterion: Management
/ Weighting: 10
Quality criterion: People
/ Weighting: 10
Quality criterion: Service development
/ Weighting: 12.5
Quality criterion: Contractor compliance and cultural fit
/ Weighting: 12.5
Cost criterion: Finance
/ Weighting: 35
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No