Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
City of London Corporation
Guildhall
London
EC2P 2EJ
UK
Telephone: +44 2076063030
E-mail: Jade.Marjurum@cityoflondon.gov.uk
NUTS: UKI
Internet address(es)
Main address: www.cityoflondon.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Lifts Maintenance Contract
Reference number: 17_298FS
II.1.2) Main CPV code
50750000
II.1.3) Type of contract
Services
II.1.4) Short description
The City of London Corporation is currently retendering the lift maintenance service provision across a number of property portfolios, which include the following requirements/lots detailed below.
Lot 1: Corporate Property Portfolio:
Lot 2: Millennium Inclinator.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
3 982 890.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Lift Maintenance Service — Corporate
II.2.2) Additional CPV code(s)
50750000
II.2.3) Place of performance
NUTS code:
UKI
II.2.4) Description of the procurement
The City of London is tendering the provision of a lift maintenance and service contract for its corporate portfolio; this includes a diverse range of lifts in respect of both manufacturer, use and location. The contract makes provision for both a Planned Preventive Maintenance (PPM) schedule and a reactive maintenance service. There is also requirement to provide and include for a 24-hour emergency call out and monitoring service.
The corporate estate is compromised of office buildings, public buildings and iconic venues within the City of London with cultural and historical significance these include: Guildhall, Tower Bridge, Barbican Centre, Central Criminal Court (Old Bailey) and Markets (such as Smithfield and Billingsgate). The lifts serving these sites are predominantly passenger lifts but goods lifts may also feature; another distinguishing factor is that the lifts provide a service to employees of the City of London Corporation, tenants of the City of London Corporation and the public i.e. Barbican Centre.
The contract is designed to provide a fixed price element in respect of PPM and a variable cost in relation to reactive repairs driven by demand but accountable to a defined schedule of rates.
The KPIs within the contract illustrate the importance of the service provided and as such a bonus retention scheme is utilised to encourage sustained performance and continuous improvement in a collaborative relationship between the client and contractor.
II.2.5) Award criteria
Quality criterion: Technical
/ Weighting: 60 %
Quality criterion: Commercial
/ Weighting: 40 %
Price
/ Weighting:
40 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lift Maintenance Service — Residential
II.2.2) Additional CPV code(s)
50750000
II.2.3) Place of performance
NUTS code:
UKI
II.2.4) Description of the procurement
The City of London has 71 low to medium rise passenger lifts and 9 high rise passenger lifts on the Barbican Estate along with one platform lift and now seeks competitive tenders for the undertaking of works that shall generally be encompassed by a 5-year fully comprehensive maintenance contract, wherein, for a determined all-inclusive prices as set out in the tender return and Pricing schedules, the contractor shall undertake all maintenance, repairs and replacements necessary to give continuity of service to Barbican Estate residents and visitors and to provide and include for a 24-hour emergency call out and monitoring service.
City of London Housing Estates the City of London has 45 low, medium and high rise passenger lifts on the housing estates and 3 platform lifts, and seeks competitive tenders for the undertaking of works that shall generally be encompassed by a 5-year fully comprehensive maintenance contract, wherein, for a determined all inclusive price as set out in tender return and pricing schedules, the contractor shall undertake all maintenance, repairs and replacements necessary to give continuity of service to the City’s residents and visitors and to provide and include for a 24-hour emergency call out service. Contractors should take note that the lifts detailed in the pricing schedule and asset register are in various London Boroughs.
II.2.5) Award criteria
Quality criterion: Technical
/ Weighting: 60 %
Quality criterion: Commercial
/ Weighting: 40 %
Price
/ Weighting:
40 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Lot No: 1
Title: Lift Maintenance Service — Corporate
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/05/2019
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Amalgamated Lifts Ltd
Kent
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 999 520.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Lift Maintenance Service — Residential
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/05/2019
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Guideline Lift Services Ltd
London
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 983 370.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
Royal Courts of Justice, The Strand
London
WC1A 1LL
UK
VI.4.2) Body responsible for mediation procedures
High Court of England and Wales
Royal Courts of Justice, The Strand
London
WC1A 1LL
UK
VI.4.4) Service from which information about the review procedure may be obtained
High Court of England and Wales
Royal Courts of Justice, The Strand
London
WC1A 1LL
UK
VI.5) Date of dispatch of this notice
05/06/2019