Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Spencer Academies Trust
Arthur Mee Road, Stapleford
Nottingham
NG9 7EW
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKF14
Internet address(es)
Main address: http://www.spenceracademiestrust.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Spencer Academies Trust — Tender for Cleaning Services
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
The successful supplier will be required to provide cleaning services for Spencer Academies Trust (the client) at the following academies:
— George Spencer Academy, Arthur Mee Road, Stapleford, Nottingham NG9 7EW,
— Derby Moor Academy, Moorway Lane, Derby DE23 2FS,
— John Port Academy, Main Street, Etwall, Derby DE65 6LU,
— Long Field Academy, Ambleside Way, Melton Mowbray LE13 0BN,
— Heanor Gate Science College, Kirkley Drive, Smalley, Heanor DE75 7RA,
— Fairfield Primary Academy, Toton Lane, Stapleford, Nottingham NG9 7HB,
— Wyndham Primary Academy, Wyndham Street, Derby DE24 0EP,
— Sunnyside Primary Academy, Reynard Way, Northampton NN2 8QS,
— Portland Primary Academy, Westwick Road, Nottingham NG8 4HB,
— Chetwynd Primary Academy, Chetwynd Road, Beeston NG9 6FW,
— Glenbrook Primary Academy, Wigman Road, Nottingham NG8 4PB,
— Inkersall Primary Academy, Inkersall Green Road, Inkersall, Chesterfield S43 3SE,
— Arnold Hill Academy, Gedling Road, Arnold, Nottingham NG5 6NZ.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
6 300 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKF14
UKF11
UKF22
Main site or place of performance:
Various Academies (see II.1.4) Short description).
UNITED KINGDOM.
II.2.4) Description of the procurement
Spencer Academies Trust is a Multi Academy Trust which includes the above academies, where the successful supplier will be required to deliver a service and meet the requirements of the specification from the contract commencement.
The Trust is expected to grow in the number of academies becoming part of the Trust during this contract period, and the provision of cleaning services within these academies when they have joined the Trust may fall under the scope of this contract. The successful supplier will be expected to provide this service within these Academies using the same costing model, ratios etc that they applied to their successful tender submission for the Trust at the point of tender submission. The duration of contract for these academies will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the Trust.
The contract being tendered is for 3 years in duration from 1.1.2019 until 31.12.2021, with the option to extend for a further term of 2 years, and will be fixed price in nature, with the supplier invoicing the client for one-twelfth of the annual cost on a monthly basis.
The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the client’s facilities. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff.
The basis and rationale that the client requires the successful supplier to operate to at all times, is being able to provide an Academy that is fit for purpose and that the supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.
Management support and team development is extremely important and prospective tenderers will be expected to demonstrate their approach to this in detail. In addition, the successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the senior management team within on the contract performance.
It should be noted that the successful supplier will be expected to bring to the contract: innovation; new equipment and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
The value of the current contract is c. 1 260 000 GBP, pus VAT per annum.
II.2.5) Award criteria
Quality criterion: Cleaning service delivery
/ Weighting: 20
Quality criterion: Management
/ Weighting: 10
Quality criterion: People
/ Weighting: 10
Quality criterion: Service development
/ Weighting: 10
Quality criterion: Compliance and cultural fit
/ Weighting: 10
Cost criterion: Finance
/ Weighting: 40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 110-250597
Section V: Award of contract
Title: Spencer Academies Trust — Tender for Cleaning Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
12/11/2018
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Churchill Contract Services Ltd
Harpenden
UK
NUTS: UKH23
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 6 300 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Spencer Academies Trust
Nottingham
UK
VI.5) Date of dispatch of this notice
06/06/2019