Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Colchester Borough Council
Rowan House, 33 Sheepen Road
Colchester
CO3 3WG
UK
Contact person: Alison Shaw
Telephone: +44 1206508637
E-mail: procurement@colchester.gov.uk
NUTS: UKH3
Internet address(es)
Main address: www.colchester.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.delta-esourcing.com/tenders/UK-UK-Colchester:-Software-package-and-information-systems./J9VZ4GP79S
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.delta-esourcing.com/respond/J9VZ4GP79S
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Housing Management Solution
Reference number: 0178
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Services
II.1.4) Short description
The Council wishes to procure a new housing management solution that will be used to manage and support the following business areas:
— reporting,
— tenancy management including ASB,
— rent, arrears and service charge processes,
— repairs,
— voids and lettings including garages,
— asset management,
— contact management including complaints,
— right to buy and right to buy back,
— leasehold management, including Section 20 processes.
The new system must be a fully supplier-hosted system based on open technologies enabling interface/integration with other systems, both in and outbound.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKH3
Main site or place of performance:
Essex.
II.2.4) Description of the procurement
The Council wishes to procure a new housing management solution that will be used to manage and support the following business areas:
— reporting,
— tenancy management including ASB,
— rent, arrears and service charge processes,
— repairs,
— voids and lettings including garages,
— asset management,
— contact management including complaints,
— right to buy and right to buy back,
— leasehold management, including Section 20 processes.
The new system must be a fully supplier-hosted system based on open technologies enabling interface/integration with other systems, both in and outbound.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
For up to 48 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
10/07/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
10/07/2019
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The Contracting Authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Colchester:-Software-package-and-information-systems./J9VZ4GP79S
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/J9VZ4GP79S
GO Reference: GO-201967-PRO-14973329
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
The Strand
London
WC2A 2LL
UK
Telephone: +44 2079476000
VI.5) Date of dispatch of this notice
07/06/2019