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Summary

OCID:
Published by:: Lawrence Sheriff School
Authority ID:: AA48467
Publication date:: 12 June 2019
Deadline date:: 02 August 2019
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

The tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for the school. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the students and staff.

The basis and rationale that the client requires the successful contractor to operate to at all times, is being able to provide an environment that is fit for purpose and that the contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.

The contract being tendered is for 3 years in duration from 1.1.2020 until 31.12.2022, with the option to extend the contract term for a further term of up to 2 years and will be fixed price in nature, with the contractor invoicing the client for 1-twelfth of the annual cost on a monthly basis.

It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.

The value of the current cleaning contract is circa 120 000,00 GBP + VAT.

At present 19 cleaning operatives (18 operatives on the evening shift and 3 operatives on the morning shift, 2 working both shifts) are employed to work between the hours of 7:00 — 9:00 and 15:30 — 17:30, Monday to Friday, with 1 operative working from 9:30 — 17:30, and 1 from 14:00 — 17:30. The contract supervisor undertakes non-cleaning duties, totalling 25 hours per week, which is included in the total of 237 hours per week. Full or partial area cleaning is required for 42 weeks.

The schools objectives:

— to build upon the standards of cleanliness within the school,

— to receive a service that complies with the service standards,

— to receive consistently high quality cleaning standards, via a motivated and fully staffed workforce,

— to generate an improved learning environment for all students, within the School,

— to receive pro-active management support for the cleaning staff,

— to hold regular review meetings with the successful contractor.

Whilst the School prioritises value for money as a key objective of the competitive tender process, the governing body is not obliged to accept the lowest price.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Lawrence Sheriff School

Clifton Road

Rugby

CV21 3AG

Telephone: +44 1276-673880

E-mail: pqq@litmuspartnership.co.uk

NUTS: UKG13

Internet address(es)

Main address: http://www.lawrencesheriffschool.net

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://litmuspartnership.co.uk/sq/lawrencesheriff/

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent to the abovementioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Lawrence Sheriff School — Tender for Cleaning Services

II.1.2) Main CPV code

90919300

II.1.3) Type of contract

Services

II.1.4) Short description

Lawrence Sheriff School is a predominantly boys' grammar School in Rugby, Warwickshire, England and like many other schools with a long tradition, Lawrence Sheriff has a collection of classrooms from different periods which have been added over the years. Over the past 15 years, a series of refurbishments, modifications and new facilities has completely modernised the School. The Griffin Centre, Sports Hall and Studio was opened in 1996 and is frequently used by local sports groups as well as the school community. The studio is fully equipped for drama, with excellent lighting and sound facilities, although full-scale drama productions tend mainly to be staged in Big School, where larger audiences can be accommodated (further information is provided in the SQ Document).

II.1.5) Estimated total value

Value excluding VAT: 600 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKG13

Main site or place of performance:

Lawrence Sheriff School, Rugby, Warwickshire, UNITED KINGDOM.

II.2.4) Description of the procurement

The value of the current cleaning contract is circa 120 000,00 GBP + VAT.

The schools objectives:

— to build upon the standards of cleanliness within the school,

— to receive a service that complies with the service standards,

— to receive consistently high quality cleaning standards, via a motivated and fully staffed workforce,

— to generate an improved learning environment for all students, within the School,

— to receive pro-active management support for the cleaning staff,

— to hold regular review meetings with the successful contractor.

Whilst the School prioritises value for money as a key objective of the competitive tender process, the governing body is not obliged to accept the lowest price.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 600 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2020

End: 31/12/2024

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 02/08/2019

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 13/09/2019

IV.2.4) Languages in which tenders or requests to participate may be submitted

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract/notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The selection questionnaire and associated documents can be obtained at: https://litmuspartnership.co.uk/sq/lawrencesheriff/

The closing date for receipt of the selection questionnaire is 2.8.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Ltd, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic/financial standing (where indicated in the selection questionnaire) shall be returned to The Litmus Partnership Ltd, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The Contracting Authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The Contracting Authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The Contracting Authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the Contracting Authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

VI.4) Procedures for review

VI.4.1) Review body