Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Portsmouth City Council
Procurement Service, Floor 4 Core 3/4, Civic Office, Guildhall Square
Portsmouth
PO1 2AL
UK
Contact person: Procurement Service
Telephone: +44 2392688235
E-mail: procurement@portsmouthcc.gov.uk
NUTS: UKJ31
Internet address(es)
Main address: https://www.portsmouth.gov.uk/ext/business/business.aspx
Address of the buyer profile: https://www.portsmouth.gov.uk/ext/business/business.aspx
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Tree maintenance services
II.1.2) Main CPV code
77211500
II.1.3) Type of contract
Services
II.1.4) Short description
Portsmouth City Council ("the council") has appointed a term contractor to provide a comprehensive arboricultural service for the maintenance of the non-highways public tree stock within the city and in 3 council owned housing areas just north of Portsmouth.
The council expects the service to start in August 2019 dependent on mobilisation.
The initial term will be 5 years with provision to extend by up to a further 5 years to a maximum term of 10 years. The annual value of the contract will be 274 134.50 GBP. The value below represents five years of the contract, there is provision to extend in time and scope to a total maximum value of 12.6m GBP.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 370 672.50
GBP
II.2) Description
II.2.2) Additional CPV code(s)
77211300
77211400
77211600
77341000
77340000
77313000
77314000
II.2.3) Place of performance
NUTS code:
UKJ31
UKJ35
II.2.4) Description of the procurement
The council has appointed a term contractor to undertake the maintenance of the tree stock within the city and in the three council owned housing areas just north of the city (Leigh Park, Crookhorn and Wecock Farm).
Tree works are issued in a mix of reactive enquiries (events) and proactive planned works following regular tree inspections.
The vast majority of trees are on publically accessible land. This contract does not currently include the maintenance of the majority of trees on highways as these are currently covered under the council's highways PFI contract.
The council's arboriculture office will initially carry out the ongoing surveying of tree stock.
A 24 hour/365 day emergency work and response service is part of the contract.
Over the period of the contract the council will be looking to develop the possibility of a partial or fully managed arboriculture service, with the contractor taking on, in part or fully, the:
— Surveying,
— Maintaining and keeping the council tree database up to date,
— Raising of work orders for the city's tree stock (prior to council approval).
Wider sub-regional access: All public sector bodies situated within the following areas will be able to utilise this contract for the maintenance of their trees. In all cases Portsmouth City Council will manage this arrangement through its contract with the supplier and not through separate contracts between the public sector body and the supplier.
— Portsmouth,
— Gosport,
— Havant,
— Fareham.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
Yes
Description of options:
The council has included options to undertake similar services in the neighbouring local authority areas of Havant, Fareham and Gosport. Whilst there is currently no indication that these services will be required in the neighbouring areas, the council wishes to retain the flexibility within the contract to undertake them.
The council also has included options to expand the scope of the contract to include functions that are currently undertaken by council employees (for example, but not limited to, surveying, maintaining and keeping the council tree database up to date, raising of work orders for the city's tree stock). In the event that the contract is varied to include any of the additional geographical areas or any of the additional functions above the council may wish to (and reserves the right to) alter the terms of the contract to reflect changes in ways of working (for example, but not limited to, changes to the specification to introduce output-based elements; changes to contract terms to introduce cost-reimbursable, open book contracting elements to the contracted services).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 032-072122
Section V: Award of contract
Title: Tree maintenance services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
08/05/2019
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Gristwood and Toms Limited
Watford
UK
NUTS: UKH23
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 370 672.50
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
The High Court of Justice
Strand
London
WC2A 2LL
UK
Telephone: +44 2079476000
Internet address(es)
URL: https://www.justice.gov.uk/
VI.5) Date of dispatch of this notice
07/06/2019