Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Academy Transformation Trust
Suite 413, Jewellary Business Centre, 95 Spencer Street
Birmingham
CV34 6LW
UK
Telephone: +44 1789471197
E-mail: tendersatt@procure4.com
NUTS: UK
Internet address(es)
Main address: http://www.academytransformationtrust.co.uk
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA38669
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://redirect.transaxions.com/events/3Ws9D
Additional information can be obtained from another address:
Procure4
Pegasus court, Tachbrook park
Warwick
CV34 6LW
UK
Contact person: Desislava Chadwick
E-mail: tendersatt@procure4.com
NUTS: UK
Internet address(es)
Main address: www.procure4.com
Tenders or requests to participate must be sent electronically to:
http://redirect.transaxions.com/events/3Ws9D
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
http://redirect.transaxions.com/events/3Ws9D
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
School Cleaning Services for Academy Transformation Trust
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
This tender process is targeted to have a cleaning contract or contracts in place to commence on January 2020 at 15 schools and April 2020 for 7 schools. Further schools may be added to the contract as and when they become part of the portfolio managed by the Contracting Authority.
The process will include the creation of a select bidder list following analysis of SQ documents. The SQ document is available electronically via request to the email in Section 1.
II.1.5) Estimated total value
Value excluding VAT:
4 820 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 3 lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lot 1, Lot 2, Lot 3.
II.2) Description
Lot No: 1
II.2.1) Title
Midlands
II.2.2) Additional CPV code(s)
90900000
90910000
90911000
90911200
90911300
90919000
90919300
98341130
39800000
33760000
33741000
II.2.3) Place of performance
NUTS code:
UKF
UKG
II.2.4) Description of the procurement
This tender lot is for the provision of cleaning services, washroom services, cleaning and janitorial products to 11 schools within the Academy Transformation Trust. The target contract commencement dates for Lot 1 are January 2020 at 6 schools and April 2020 at 5 schools. This lot includes 11 schools being: North Walsall Primary Academy WS2 7BH, Sun Academy ST5 8JN, Phoenix Academy WS3 2ED, Caldmore Primary Academy WS1 3RH, Bristnall Hall Academy B68 9PA, The Dukeries Academy NG22 9TD, Sutton Community Academy NG17 1EE, Star Academy ST6 5PT, Jubilee Academy Mossley WS3 2SQ, The Queen Elizabeth Academy CV9 1LZ, Pool Hayes Academy WV12 4QZ.
II.2.5) Award criteria
Criteria below:
Quality criterion: Staff recruitment, training and retention
/ Weighting: 10
Quality criterion: Contract and performance managment
/ Weighting: 10
Quality criterion: Technology and innovation
/ Weighting: 10
Quality criterion: Relevant sector experience
/ Weighting: 10
Cost criterion: Cost of services
/ Weighting: 60
II.2.6) Estimated value
Value excluding VAT:
2 600 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
There is a provision within the contract to extend the term by a further 24 months as 1 x 24-month extension.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Further schools may be added to the contract as and when they become part of the portfolio managed by the Contracting Authority.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The tender timetable will be detailed in the tender documents and is targeted at release of documents and site visit in late July/early August with tender responses by end of August and bidder interviews in September with contract decision in early October.
Lot No: 2
II.2.1) Title
East of England
II.2.2) Additional CPV code(s)
90900000
90910000
90911000
90911200
90911300
90919000
90919300
98341130
39800000
33760000
33741000
II.2.3) Place of performance
NUTS code:
UKH
II.2.4) Description of the procurement
This tender lot is for the provision of cleaning services, washroom services, cleaning and janitorial products to 6 schools within the Academy Transformation Trust. The target contract commencement date for Lot 2 is January 2020. This lot includes 6 schools being: Westbourne Academy IP1 5JN, The Nicholas Hamond Academy PE37 7DZ, Beck Row Primary Academy IP28 8AE, Great Heath Academy IP28 7PT, Iceni Academy (Primary) IP26 4LP, Iceni Academy (Secondary) IP26 4PE.
II.2.5) Award criteria
Criteria below:
Quality criterion: Staff recruitment, training and retention
/ Weighting: 10
Quality criterion: Contract and performance management
/ Weighting: 10
Quality criterion: Technology and innovation
/ Weighting: 10
Quality criterion: Relevant sector experience
/ Weighting: 10
Cost criterion: Cost of services
/ Weighting: 60
II.2.6) Estimated value
Value excluding VAT:
1 260 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
There is a provision within the contract to extend the term by a further 24 months as 1 x 24-month extension.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Further schools may be added to the contract as and when they become part of the portfolio managed by the Contracting Authority.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The tender timetable will be detailed in the tender documents and is targeted at release of documents and site visit in late July/early August with tender responses by end of August and bidder interviews in September with contract decision in early October.
Lot No: 3
II.2.1) Title
South East
II.2.2) Additional CPV code(s)
90900000
90910000
90911000
90911200
90911300
90919000
90919300
98341130
39800000
33760000
33741000
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
This tender lot is for the provision of cleaning services, washroom services, cleaning and janitorial products to 4 schools within the Academy Transformation Trust. The target contract commencement dates for Lot 3 are January 2020 at 2 schools and April 2020 at 2 schools. This lot includes 4 schools being: Kingsmoor Academy CM18 7PS, Ravens Academy CO16 8TZ, The Hathaway Academy RM17 5LL, Mark Hall Academy CM17 9LR.
II.2.5) Award criteria
Criteria below:
Quality criterion: Staff recruitment, training and retention
/ Weighting: 10
Quality criterion: Contract and performance management
/ Weighting: 10
Quality criterion: Technology and innovation
/ Weighting: 10
Quality criterion: Relevant sector experience
/ Weighting: 10
Cost criterion: Cost of service
/ Weighting: 60
II.2.6) Estimated value
Value excluding VAT:
960 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
There is a provision within the contract to extend the term by a further 24 months as 1 x 24 month extension.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Further schools may be added to the contract as and when they become part of the portfolio managed by the Contracting Authority.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The tender timetable will be detailed in the tender documents and is targeted at release of documents and site visit in late July/early August with tender responses by end of August and bidder interviews in September with contract decision in early October.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Professional and trade body register status is required as set out in the procurement documentation.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
The nature of the contract demands a good local infrastructure to provide and maintain the level and standard of cleaning service and support required by the group of 21 schools. Labour resource/relief cover is very important. We have set a Minimum level of turnover and Employer's (Compulsory) Liability Insurance for this tender which takes into account the contract turnover and cash flow associations. This is a discretionary pass/fail question on the basis that we will consider any additional guarantees and formal assurances such as parent company guarantors or similar which must be included to support any submission.
Minimum level(s) of standards required:
Annual turnover 1 000 000 GBP.
Employer's (compulsory) liability insurance 10 000 000 GBP.
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
17/07/2019
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
31/07/2019
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
No earlier than June 2022.
VI.3) Additional information
Note: To register your interest in this notice and obtain any additional information please visit the myTenders website at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=216287
(MT Ref:216287)
VI.4) Procedures for review
VI.4.1) Review body
Procure4 Ltd
Pegasus Court, Tachbrook park
Warwick
CV34 6LW
UK
Telephone: +44 1789471197
Internet address(es)
URL: www.procure4.com
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
In accordance with Regulations 92 to 104 of the Public Contracts Regulations 2015 (as amended), the Authority will incorporate a minimum 10 calendar days standstill period starting from the date when the contract award was notified to bidders. Unsuccessful tenderers will be provided with information in the ‘Award Decision Notice’ at the start of the standstill period including details of their tender in relation to the winning tender comprising the reasons for the decision, the characteristics and relative advantages of the successful tender, the score of the economic operators and the name of the economic operator to be awarded the contract. Tenderers have a right of appeal provided for within the Public Contracts Regulations 2015 (as amended). Any such proceedings must be brought in the High Court of England and Wales.
VI.4.4) Service from which information about the review procedure may be obtained
Procure4
Pegasus court, Tachbrok park
Warwick
Cv34 6LW
UK
VI.5) Date of dispatch of this notice
12/06/2019