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Summary

OCID:
Published by:: Alderbrook School
Authority ID:: AA74932
Publication date:: 17 June 2019
Deadline date:: -
Notice type:: Contract Award Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

Objectives:

1) We require a fixed price contract cost to the school;

2) We are seeking proposals to maintain and improve the cleaning services whilst remaining cost effective and serving the entire school community;

3) There are currently approximately 1 500 pupils and 220 teaching and support staff at the school;

4) The contract is being tendered for 36 months from August 2019 to July 2022, with the possibility to extend for a further 2 twelve month terms dependent upon supplier performance;

5) The contract is fixed price for the 3-year period with the supplier to invoice the school for one twelfth of the annual cost on a monthly basis. Any variations to the contract that are requested by the school should be invoiced at the agreed rate and calculated on an hourly rate per employee needed to carry out he variation to the contract to the satisfaction of the contract supervising officer.

Whilst the monthly charge will represent one twelfth of the annual contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the school. The school requires that the tendered amount of hours are worked at all times.

The basis and rationale that the school requires the successful supplier to operate to all times is being able to provide a clean school that is fit for purpose and the supplier is proactive in the management of all elements of the contract, including provision of staff, equipment and consumables.

Full notice text

Contract award notice

Results of the procurement procedure

Section I: Contracting entity

I.1) Name and addresses

Alderbrook School

Blossomfield Road

Solihull

B91 1SN

Contact person: Mr. T. Butler

Telephone: +44 1217042146

E-mail: facilities@alderbrook.solihull.sch.uk

NUTS: UKG32

Internet address(es)

Main address: www.alderbrookschool.co.uk

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Alderbrook School — Tender for Cleaning Services

II.1.2) Main CPV code

90919300

II.1.3) Type of contract

Services

II.1.4) Short description

The successful supplier will be required to provide cleaning services at Alderbrook School as set out in the cleaning specification included in the tender documents. Full details about Alderbrook School can be obtained by visiting www.alderbrookschool.co.uk

II.1.6) Information about lots

This contract is divided into lots: No

II.1.7) Total value of the procurement

Value excluding VAT: 544 046.00 GBP

II.2) Description

II.2.3) Place of performance

NUTS code:

UKG32

II.2.4) Description of the procurement

Objectives:

1) We require a fixed price contract cost to the school;

2) We are seeking proposals to maintain and improve the cleaning services whilst remaining cost effective and serving the entire school community;

3) There are currently approximately 1 500 pupils and 220 teaching and support staff at the school;

4) The contract is being tendered for 36 months from August 2019 to July 2022, with the possibility to extend for a further 2 twelve month terms dependent upon supplier performance;

II.2.5) Award criteria

Quality criterion: Staffing / Weighting: 35 %

Quality criterion: Customer care / Weighting: 15 %

Quality criterion: Service delivery / Weighting: 15

Price / Weighting: 35 %

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

Section V: Award of contract

Title: Cleaning Services at Alderbrook School

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

06/06/2019

V.2.2) Information about tenders

Number of tenders received: 9

Number of tenders received from SMEs: 9

Number of tenders received from tenderers from EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 0

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Regent Office Care Ltd

01990614

Coventry

NUTS: UKG33

The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot:

Total value of the contract/lot: : 544 046.00 GBP

V.2.5) Information about subcontracting

Section VI: Complementary information

VI.4) Procedures for review

VI.4.1) Review body