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Summary

OCID:
Published by:: South Staffordshire District Council
Authority ID:: AA24315
Publication date:: 18 June 2019
Deadline date:: 22 July 2019
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the approximately 350 employees working on site, plus elected members, Council visitors and the general public, all of whom have a focus on the introduction of exciting new food concepts to satisfy a wide range of tastes and dietary requirements. The client will require the successful supplier to review the current range of services offered and make recommendations accordingly.

The client expects the successful supplier to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The client expects the successful supplier to evidence, through their bid, how they shall support and complement its values and consider the Council’s Sustainable and Ethical Procurement Policy, whilst achieving a high quality service.

The contract offered covers the scope for the provision of all catering services within the Offices, which currently includes an all-day dining and café service, all hospitality and free issue requirements. Hospitality will be charged based on consumption and at net food cost.

The value of the current contract is circa:

2018:

— cash sales: 90 000 GBP,

— hospitality: 10 000 GBP,

— total: 100 000 GBP.

As a Council who are continually seeking ways to improve and develop the ethos and environment for staff, members, visitors and the public, to give them the facilities they deserve and need, any consideration regarding inward capital investment as part of the supplier’s tender submission would be welcomed. The client will require the supplier to look at making this investment within the existing dining areas.

The contract being tendered is for three years in duration from 1.1.2020 until 31.12.2024 and will operate as a guaranteed performance contract, with the successful Supplier offering the Council a guaranteed return/cost per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with South Staffordshire Council for the duration of this contract.

Whilst the Council prioritises value for money as a key objective of the competitive tender process, they are not obliged to accept the lowest price.

South Staffordshire Council objectives:

— to further increase the standards of fresh food provision,

— to further increase the standard of service for all customers,

— to receive a consistently high quality catering provision,

— to generate an improved dining environment for all customers,

— to receive proactive management support for the catering team, in order to achieve and maintain a full complement of motivated staff,

— to hold regular review meetings with the successful supplier,

— to achieve overall value for money,

— to improve sustainability.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

South Staffordshire Council

Wolverhampton Road

Codsall

WV8 1PX

Telephone: +44 1276-673880

E-mail: pqq@litmuspartnership.co.uk

NUTS: UKG24

Internet address(es)

Main address: http://www.sstaffs.gov.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://litmuspartnership.co.uk/sq/southstaffs/

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent to the abovementioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

South Staffordshire Council — Tender for Catering Services

II.1.2) Main CPV code

55524000

II.1.3) Type of contract

Services

II.1.4) Short description

The Council Offices at Codsall are the administrative headquarters of South Staffordshire Council, who strive to make South Staffordshire a safer and healthier place to live, work and visit with prosperous villages, thriving communities and a high quality environment.

The catering facility provides a service for staff, members, visitors and the public, but as the current period of tenure is reaching its conclusion, it is now time to review the existing operation with a view to further developing its potential, whilst maintaining a high quality service which is tailored to optimise customer appeal, is consistent and financially viable.

II.1.5) Estimated total value

Value excluding VAT: 500 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKG24

Main site or place of performance:

South Staffordshire Council, UNITED KINGDOM.

II.2.4) Description of the procurement

The value of the current contract is circa:

2018:

— cash sales: 90 000 GBP,

— hospitality: 10 000 GBP,

— total: 100 000 GBP.

Whilst the Council prioritises value for money as a key objective of the competitive tender process, they are not obliged to accept the lowest price.

South Staffordshire Council objectives:

— to further increase the standards of fresh food provision,

— to further increase the standard of service for all customers,

— to receive a consistently high quality catering provision,

— to generate an improved dining environment for all customers,

— to receive proactive management support for the catering team, in order to achieve and maintain a full complement of motivated staff,

— to hold regular review meetings with the successful supplier,

— to achieve overall value for money,

— to improve sustainability.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2020

End: 31/12/2024

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 22/07/2019

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 16/08/2019

IV.2.4) Languages in which tenders or requests to participate may be submitted

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract/notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The selection questionnaire and associated documents can be obtained at: at: https://litmuspartnership.co.uk/sq/southstaffs/

The closing date for receipt of the selection questionnaire is 22.7.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Ltd, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic/financial standing (where indicated in the selection questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The Contracting Authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The Contracting Authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The Contracting Authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the Contracting Authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

VI.4) Procedures for review

VI.4.1) Review body