Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Croydon Churches Housing Association Ltd
Norfolk House, Wellesley Road
Croydon
CR0 1LH
UK
Contact person: Fiona Lowe
E-mail: fiona@echelonconsultancy.co.uk
NUTS: UKI62
Internet address(es)
Main address: https://www.ccha.biz/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/45191
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=28377&B=ECHELON
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=28377&B=ECHELON
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Croydon Churches Housing Association Interim Asset Management Contract
Reference number: Ech 900_1
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Works
II.1.4) Short description
CCHA is seeking expressions of interest from suitably skilled and experienced service providers to deliver works under a single integrated asset management contract. This will be a TPC 2005 (as amended) for a maximum duration of 10 years. The works will comprise: responsive repairs, void and planned property works, cyclical servicing and decorations, fire stopping and associated works, and electrical testing. The total estimated annual budget is 2 500 000,00 GBP.
CCHA is following a 3-stage competitive dialogue procedure in accordance with the Public Contracts Regulations 2015. Under the first stage of the process, prospective service providers are required to complete a selection questionnaire and its associated appendices. Following evaluation, CCHA anticipates inviting a maximum of 6 service providers to submit dialogue solutions. Full details of this opportunity and all the requirements are in the procurement documents.
II.1.5) Estimated total value
Value excluding VAT:
25 600 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
45300000
45310000
45311000
45315000
45320000
45330000
45331000
45331100
45340000
45350000
45400000
45410000
45420000
45430000
45440000
45442000
45450000
45451000
45453000
50700000
50710000
31625100
31625200
35111500
44221220
44480000
44482000
45312100
45343000
45343100
45343210
51700000
79512000
II.2.3) Place of performance
NUTS code:
UKI62
Main site or place of performance:
Croydon.
II.2.4) Description of the procurement
CCHA is seeking expressions of interest from suitably skilled and experienced service providers to deliver works under a single integrated asset management contract. This will be a TPC 2005 (as amended) for a maximum duration of 10 years. The contract will run for an initial 5 years with the option to extend by up to a further 5 years. The works will be carried out by the contractor under an amended TPC form of contract. However, bidders should note that the terms of the contract will give the parties the ability to agree a variation to the contractual arrangements at any point during the term and enter into such other arrangements as are necessary to deliver the services through an alternative, more tax efficient contractual structure. Bidders should refer to the contract documents for further details.
The works will comprise: responsive repairs, void and planned property works, adaptations, cyclical servicing and decorations, fire stopping and related works, and electrical testing, subject to the delivery of acceptable performance levels in accordance with the KPIs. The contract may also include for the provision of call centre services. The total estimated annual budget is 2 560 000,00. CCHA is procuring an integrated model in order to achieve the efficiencies and economies of scale afforded by delivering works through a single provider.
Responsive repairs and void works will be delivered under a PPP/PPV model. Other works will be delivered via a blend of archetype, SOR and quotation based pricing.
CCHA is following a 3-stage competitive dialogue procedure in accordance with the Public Contracts Regulations 2015. Under the first stage of the process, prospective service providers are required to complete a selection questionnaire and its associated appendices. Following evaluation, CCHA anticipates inviting a maximum of 6 service providers to submit dialogue solutions. Full details of this opportunity and all the requirements are in the procurement documents.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
25 600 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:
As set out in the procurement documents.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will run for an initial period of 5 years, with the option to extend by up to a further 5 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Bidders should note that the transfer of undertakings (protection of employment) regulations are likely to apply. Bidders should seek their own advice about the implications of TUPE.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As set out in the procurement documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As set out in the procurement documents.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive dialogue
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
17/07/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The Contracting Authority reserves the right to cancel the procurement and not to proceed with the long term contract at any stage of the procurement process. The Contracting Authority also reserves the right not to award a contract. Neither the Contracting Authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing and interest or tendering for this contract.
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
The Strand
London
WC2A 2LL
UK
VI.4.2) Body responsible for mediation procedures
Cabinet Office
70 Whitehall
London
SW1A 2AS
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
CCHA will observe a standstill period following the award of the Contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2015 (as amended).
VI.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
UK
VI.5) Date of dispatch of this notice
17/06/2019