Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Corporate Officer of the House of Lords and The Corporate Officer of the House of Commons
1 Floor, Richmond House
London
SW1A 0AA
UK
Contact person: https://in-tendhost.co.uk/parliamentuk/aspx/Home
Telephone: +44 2072191600
E-mail: ppcs@parliament.uk
NUTS: UKI32
Internet address(es)
Main address: https://in-tendhost.co.uk/parliamentuk/aspx/Home
Address of the buyer profile: https://in-tendhost.co.uk/parliamentuk/aspx/Home
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/parliamentuk/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/parliamentuk/aspx/Home
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Other: Parliament UK
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
PI1301047-Provision of a Retail Management System
Reference number: PI1301047
II.1.2) Main CPV code
66151100
II.1.3) Type of contract
Services
II.1.4) Short description
The House of Commons (HoC) and The House of Lords (HoL) are looking for a new end-to-end integrated Retail Management System (RMS) encompassing all the components of a commercial off-the-shelf (COTS) RMS solution. The Houses of Parliament have a ‘cloud first’ policy and are therefore looking to procure a cloud-based solution.
II.1.5) Estimated total value
Value excluding VAT:
230 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKI32
Main site or place of performance:
II.2.4) Description of the procurement
There is an Electronic Point of Sale (EPoS) aspect to the existing solution and parliament is exploring technological possibilities with a minimal on-premise footprint. Parliament is looking for a resilient system which can operate on a 4G network and can handle both business and technical issues in a user-friendly and efficient manner. The new RMS will need to work in conjunction with parliament’s e-commerce platform — Shopify, the change of the front-end e-commerce platform is out of scope. The new RMS will also need to integrate with Parliament’s finance system (Agresso), which is achieved via a middleware solution (BizTalk). The solution also needs to be flexible enough to enable pop-up trading on and off the parliamentary estate. Although this is a joint House of Commons and House of Lords contract the HoL retail shop will not be included in Phase 1 of this project, however, it is intended that they will join at some point in the future — Phase 2. The HoL RMS and EPoS are out of scope for this project. Should the HoL join the RMS it will be treated as a like for like solution as detailed in this invitation to tender. HoL would be set up as an ‘additional location’ on the same instance of the RMS, based on the current scale of the HoL retail operation: 3 staff and 2 EPoS.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
230 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 225-514764
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
17/07/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
17/07/2019
Local time: 12:00
Place:
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The ITT documents will be accessible at the Houses of Parliament’s e-procurement portal: http://in-tendhost.co.uk/parliamentuk
Tender submissions must be uploaded to the e-procurement portal; electronic responses submitted via e-mail are not acceptable. To access these documents select the tender reference PI1301047 in the ‘current tenders’ list, click on the ‘view tender details’ and express interest by clicking on the button provided. You will need to register your company details, thereafter you will be issued with a username and password. If you have previously registered with In-Tend, please follow the link shown which will redirect you to the home page where you can log on using your existing username and password to collect the tender documents. If you have registered and forgotten your username and password, click on the ‘forgotten password’ link on the In-Tend homepage. Please keep this username and password secure and do not pass it to any third parties. If you are experiencing problems, please contact the PPCS Business Support team via email: ppcs@parliament.uk or call +44(0)2072191600 for further assistance. You are advised to allow sufficient time when responding to this ITT, and for the full uploading of documents, prior to the closing date of 12:00 noon UK time on 17.7.2019. Late tenders will not be accepted. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all the documents in an application such as WinZip or WinRAR.
VI.4) Procedures for review
VI.4.1) Review body
The High Court of Justice
The Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
17/06/2019