Contract notice
Section I: Contracting
authority
I.1) Name and addresses
City & County of Swansea
Civic Centre
Swansea
SA1 3SN
UK
Telephone: +44 7966230649
E-mail: procurement@swansea.gov.uk
NUTS: UKL18
Internet address(es)
Main address: http://www.swansea.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Contract for Hafod Copperworks Powerhouse & Outbuildings Re-Development Project
Reference number: CCS/18/195
II.1.2) Main CPV code
45000000
II.1.3) Type of contract
Works
II.1.4) Short description
Swansea Council has been awarded National Lottery Heritage Fund grant funding to undertake the undertake the shell and core re-development works at the Hafod Copperworks Site, specifically the refurbishment of the Grade II Listed Powerhouse building, new build visitor centre, link structure and modification to 25% of the Grade II Listed Rolling Mill as a barrel store for Penderyn Whisky as the long term end tenant. In addition, shell and core refurbishment works will also be required to the Outbuildings following the successful Welsh Government grant award secured by Swansea Council. Swansea Council is seeking a Principal Contractor with suitable Heritage experience to undertake this package of works.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
45210000
45262690
45400000
45212350
45454100
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
Hafod Copper Works Site, Swansea
II.2.4) Description of the procurement
Swansea Council has secured National Lottery Heritage Funding (NLHF) to re-develop the Grade II Listed Hafod-Morfa Powerhouse, reconfigure 25% of the existing Rolling Mill (Collection Store) and provide a new build visitor centre, and walkway connecting the visitor centre to the rolling mill. In addition, shell and core refurbishment works will also be required to the outbuildings, specifically the Morfa Gates, Porters Lodge and Weighbridge Office following the successful Welsh Government grant award secured by Swansea Council.
The site is owned by Swansea Council and more widely consists of 12.5 acres containing 12 Grade II listed buildings and features. This represents the greatest concentration of physical remains of the copper works that formerly dominated the Lower Swansea Valley; and one of the greatest concentrations of industrial archaeology outside Coalbrookdale. The site’s smelting works and other buildings once dominated the Lower Swansea Valley and shaped its development as an industrial town with global connections. Since its closure in 1980 the site fell into dereliction. A previous Cadw Heritage Grant has put in place trails, interpretation and cleared undergrowth as the first phase of a heritage led regeneration of the site. The area is one of the most important sites of the industrial revolution in Britain, a site that exerted a profound influence on the world economy.
Swansea Council along with its appointed Design Team will be seeking a suitably experienced Principal Contractor, specifically of Heritage Buildings to undertake the sensitive shell and core restoration, and new build elements as a result of the NLHF and Welsh Government funding.
The end tenant of the Powerhouse Re-development scheme, Penderyn Whisky will be leading the internal fit out works to deliver an operational distillery and visitor centre attraction as a separate package of works following completion of the shell and core works.
No end tenant has been identified for the outbuildings buildings at this moment in time, however Swansea Council continues to seek such interest.
Some stabilisation works to other structures not undergoing redevelopment works at this stage in close proximity to the Powerhouse building will also be required.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
09/09/2019
End:
31/05/2022
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Swansea Council has an appointed Multi-Disciplinary Team to undertake Project Management, Cost Management, Architectural, Mechanical, Electrical, and Structural Services. The MDT will be assisting Swansea Council on the procurement exercise.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
see tender documentation
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
22/07/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
22/07/2019
Local time: 12:30
Place:
E-tenderwales Portal
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
1. Register your company on the eTenderWales portal (this is only required once):
— Navigate to the portal: http://etenderwales.bravosolution.co.uk
— Click the “Suppliers register here” link.
— Enter your correct business and user details.
— Note the username you chose and click “Save” when complete.
— You will shortly receive an e-mail with your unique password (please keep this secure).
— Agree to the terms and conditions and click “continue”.
2. Express an interest in the project:
— Login to the portal with your username/password.
— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).
— Click on the relevant ITT to access the content.
— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).
— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3. Responding to the invitation to tender:
— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).
— You can now use the “Messages” function to communicate with the buyer and seek any clarification.
— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:
— E-mail: help@bravosolution.co.uk
— Phone: +44 8003684850
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=93206
The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intends to procure following the Award date, and which the Contractor has not, before the date of this Contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Sell2Wales portal (www.sell2wales.gov.wales) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
see tender documentation
(WA Ref:93206)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
City & County of Swansea
Civic Centre
Swansea
SA1 3SN
UK
Telephone: +44 7966230649
Internet address(es)
URL: http://www.swansea.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period will extend to 15 calendar days for communication by non-electronic means. Applicants who are unsuccessful shall be informed by the Council as soon as possible after the decision has been made. Should additional information be required it should be requested of the addressee in section I.1). If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must be brought promptly (generally within 30 days). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Council to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Council to pay a civil financial penalty, and/or order that the duration of the contract be shortened. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Council has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.4) Service from which information about the review procedure may be obtained
City & County of Swansea, Legal, Democratic Services and Business Intelligence
Oystermouth Road
Swansea
SA1 3SN
UK
VI.5) Date of dispatch of this notice
21/06/2019