Contract notice
Section I: Contracting
authority
I.1) Name and addresses
East Lindsey District Council
Tedder Hall, Manby Park
Louth
LN11 8UP
UK
Contact person: Mr Michael Hunt
Telephone: +44 1522553649
E-mail: procurement.lincolnshire@lincolnshire.gov.uk
NUTS: UKF3
Internet address(es)
Main address: http://www.e-lindsey.gov.uk/
Address of the buyer profile: http://www.e-lindsey.gov.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com/Opportunities
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Case Management System
Reference number: DN417676
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
East Lindsey District Council invites tenders for an on premise hosted replacement of its case and document management system.
II.1.5) Estimated total value
Value excluding VAT:
7 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKF3
II.2.4) Description of the procurement
East Lindsey District Council invites tenders for an on premise hosted replacement of its case and document management system. The Council currently uses Idox client software called Acolaid as the Case Management System and Idox Document Management System for the following Service teams:
— Planning,
— Planning Enforcement,
— Environmental – Crime, Scrap Metal and Caravan Site Licensing,
— Environment Health,
— Land Charges,
— Housing Grants - Disabled Facilities Funding (DFGs),
— Housing Standards,
— Building Control,
— Neighbourhood Teams.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 65
Price
/ Weighting:
35
II.2.6) Estimated value
Value excluding VAT:
7 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: Yes
Description of renewals:
The requirement is likely to remain after the end of the term.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The contract is for an initial period of 5 years with 2 x 2 year extensions and 1 x 1 year extension up to a maximum of 10 years.
Please review procurement documents for further details.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
30/08/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
30/08/2019
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Legal Lincolnshire
45-49 Newland
Lincoln
LN1 1XZ
UK
VI.5) Date of dispatch of this notice
21/06/2019