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Summary

OCID:
Published by:: Guilsborough Multi Academy Trust
Authority ID:: AA59814
Publication date:: 25 June 2019
Deadline date:: -
Notice type:: Contract Award Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

The basis and rationale that the client requires the successful Supplier to operate to at all times, is being able to provide schools that are fit for purpose and that the supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.

The contract being tendered is for 3 years in duration from 1.3.2019 until 28.2.2022 with an option to extend for a further 2 years subject to approval of the Trust. The contract will be fixed price in nature, with the supplier invoicing the client for one-twelfth of the annual cost on a monthly basis.

It should be noted that the successful supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.

It should also be noted that these schools are rural and suppliers are expected to ensure staffing is sufficient at all times.

At present the cleaning staff structure is:

— 1 cleaning supervisor,

— 1 assistant supervisor,

— 6 cleaning operatives,

— 7 x 6th formers with varied shifts patterns.

The current incumbent is Birkin Cleaning Services.

There are not any incumbent members of cleaning staff who are members of the LGPS

The value of the current contract is:

— Guilsborough academy: 100 000 GBP + VAT,

— Naseby CofE Primary School: 5 400 GBP + VAT.

It should be noted that this Trust may grow in size and any further schools joining the Trust over the course of this contract may, with the agreement of the Trust, be included into this contract.

Full notice text

Contract award notice

Results of the procurement procedure

Section I: Contracting entity

I.1) Name and addresses

Guilsborough Multi Academy Trust

West Haddon Road

Guilsborough

NN6 8QE

Telephone: +44 1276-673880

E-mail: pqq@litmuspartnership.co.uk

NUTS: UKF2

Internet address(es)

Main address: http://www.guilsborough.northants.sch.uk

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Guilsborough Multi Academy Trust — Tender for Cleaning Services

II.1.2) Main CPV code

90919300

II.1.3) Type of contract

Services

II.1.4) Short description

Guilsborough Academy is a secondary school situated in the rural village of Guilsborough on the Northamptonshire / Leicestershire border. The school converted to academy status in 2011 and formed a Multi Academy Trust with Naseby Church of England Primary Academy in 2014. We believe that learning should be enjoyable and challenging. This belief, combined with the excellent teaching skills and commitment of our staff and the enthusiasm and hard work of our students, lies at the heart of our success.

The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for the school. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff.

II.1.6) Information about lots

This contract is divided into lots: No

II.1.7) Total value of the procurement

Value excluding VAT: 635 000.00 EUR

II.2) Description

II.2.3) Place of performance

NUTS code:

UKF2

Main site or place of performance:

Guilsborough Academy; Naseby CofE Primary School Northamptonshire, UNITED KINGDOM.

II.2.4) Description of the procurement

It should also be noted that these schools are rural and suppliers are expected to ensure staffing is sufficient at all times.

At present the cleaning staff structure is:

— 1 cleaning supervisor,

— 1 assistant supervisor,

— 6 cleaning operatives,

— 7 x 6th formers with varied shifts patterns.

The current incumbent is Birkin Cleaning Services.

There are not any incumbent members of cleaning staff who are members of the LGPS

The value of the current contract is:

— Guilsborough academy: 100 000 GBP + VAT,

— Naseby CofE Primary School: 5 400 GBP + VAT.

It should be noted that this Trust may grow in size and any further schools joining the Trust over the course of this contract may, with the agreement of the Trust, be included into this contract.

II.2.5) Award criteria

Quality criterion: Cleaning service delivery / Weighting: 17.5

Quality criterion: Management / Weighting: 10.0

Quality criterion: People / Weighting: 10.0

Quality criterion: Service development / Weighting: 20.0

Quality criterion: Compliance and cultural fit / Weighting: 7.5

Cost criterion: Finance / Weighting: 35.0

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2018/S 185-418407

Section V: Award of contract

Title: Guilsborough Multi Academy Trust — Tender for Cleaning Services

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

31/01/2019

V.2.2) Information about tenders

Number of tenders received: 3

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Easy Clean Contractors Ltd

Yaxley

NUTS: UKH12

The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: : 635 000.00 GBP

V.2.5) Information about subcontracting

Section VI: Complementary information

VI.4) Procedures for review

VI.4.1) Review body