Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Friars Primary School and Nursery
Constable Way
Shoeburyness
SS3 9XX
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKH3
Internet address(es)
Main address: https://www.porticoacademytrust.co.uk
I.1) Name and addresses
West Leigh Junior School
Ronald Hill Grove
Leigh-on-Sea
SS9 2JB
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKH3
Internet address(es)
Main address: https://www.porticoacademytrust.co.uk
I.1) Name and addresses
Hamstel Infant School and Nursery
Hamstel Road
Southend-on-Sea
SS2 4PQ
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKH3
Internet address(es)
Main address: https://www.porticoacademytrust.co.uk
I.1) Name and addresses
Hamstel Junior School
Hamstel Road
Southend-on-Sea
SS2 4PQ
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKH3
Internet address(es)
Main address: https://www.porticoacademytrust.co.uk
I.1) Name and addresses
Porters Grange Primary School and Nursery
Lancaster Gardens
Southend-on-Sea
SS1 2NS
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKH3
Internet address(es)
Main address: https://www.porticoacademytrust.co.uk
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Portico Academy Trust ~ Tender for Cleaning Services
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
The successful supplier will be required to provide cleaning services for Portico Academy Trust at the following schools:
— Friars Primary School,
— West Leigh Junior School,
— Hamstel Infant School,
— Hamstel Junior School,
— Porters Grange Primary School.
The total value of the current cleaning provision across the Trust is 230 927,67 GBP + VAT.
Portico Academy Trust
Portico Academy Trust was established in April 2016 and presently consists of Friars Primary School and Nursery, West Leigh Junior School, Hamstel Infant School and Nursery, Hamstel Junior School and Porters Grange Primary School and Nursery (a sponsored academy).
(Further information is provided in the SQ Document.)
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 125 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKH3
Main site or place of performance:
Friars Primary School; West Leigh Junior School; Hamstel Infant School; Hamstel Junior School; Porters Grange Primary School
Essex,
UNITED KINGDOM.
II.2.4) Description of the procurement
The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for each school in the Trust. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff at all schools.
The basis and rationale that the client requires the successful supplier to operate to at all times, is being able to provide schools that are fit for purpose and that the supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.
The contract being tendered is for 3 years in duration from 2019 until 2022 and will be fixed price in nature, with the supplier invoicing the client for one-twelfth of the annual cost on a monthly basis.
It should be noted that the successful supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
Please note that this is a growing Trust. Should any schools join this Trust over the course of the term of this contract they may, at the decision of the Trust, be included into this contract. Any new schools that join may be in a wider geographical area than Southend.
The Trust is ideally looking for one Supplier to service all schools across the Trust, but all schools reserve the right to make their own appointment decision.
(Further information is provided in the SQ Document.)
II.2.5) Award criteria
Quality criterion: Cleaning service delivery
/ Weighting: 17.5
Quality criterion: Management
/ Weighting: 10.0
Quality criterion: People
/ Weighting: 20.0
Quality criterion: Service development
/ Weighting: 15.0
Quality criterion: Compliance and cultural fit
/ Weighting: 7.5
Cost criterion: Finance
/ Weighting: 30.0
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 178-403509
Section V: Award of contract
Title: Portico Academy Trust ~ Tender for Cleaning Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/02/2019
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Clean Green Cleaning Services
Benfleet
UK
NUTS: UKH3
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 125 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Portico Academy Trust
Leigh-on-Sea
UK
VI.5) Date of dispatch of this notice
23/06/2019