Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Procurement for Housing Ltd (t/a PfH Scotland)
95 McDonald Road
Edinburgh
EH7 4NS
UK
Telephone: +44 8000315405
E-mail: jbrighouse@pfh.co.uk
NUTS: UKM
Internet address(es)
Main address: http://www.pfhscotland.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA18142
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Fire Safety Installation Service and Maintenance Works and Services — Scotland
II.1.2) Main CPV code
45343000
II.1.3) Type of contract
Works
II.1.4) Short description
Established in 2004, Procurement for Housing (PfH) is a national procurement consortium dedicated to the housing sector and supported by the National Housing Federation (NHF), the Chartered Institute of Housing (CIH) and Housemark. PfH Scotland was established in 2013. PfH Scotland is a contracting authority under Regulation 2 of the Public Contracts (Scotland) Regulations 2015 (‘PCSR 2015’) and a central purchasing body under Regulation 38 PCSR 2015.
PfH Scotland is seeking qualified and experienced contractors to establish a framework agreement for fire safety installation, service and maintenance works and services to cover spirnkler and fire suppression systems, fire alarm and emergency lighting systems, passive works, whole building works, cladding and domestic fire alarms. The framework will be divided into regions. A separate framework is being procured for England, Wales and Northern Ireland, details of which can be accessed at: https://in-tendhost.co.uk/procurementforhousing/aspx/Home
II.1.5) Estimated total value
Value excluding VAT:
500 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Sprinkler and Fire Suppression Systems Installation and Associated Service and Maintenance
II.2.2) Additional CPV code(s)
44115500
51100000
35111500
71321000
45343100
75251110
31625100
45343230
35111520
71317100
45350000
50710000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Design, installation, testing, commissioning, handover, service and maintenance in relation to sprinkler and fire suppressions systems. The lot is divided into six geographical regions and bidders may tender for all regions. To be considered for the framework, organisations must meet the minimum standards of accreditation and other criteria as set out in the ESPD and the associated scoring methodology. PfH Scotland intends to appoint five contractors to each region, but reserves the right to award a greater or fewer number of places depending on the bids received.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 65
Price
/ Weighting:
35
II.2.6) Estimated value
Value excluding VAT:
50 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Sprinkler and Fire Suppression Systems Service and Maintenance
II.2.2) Additional CPV code(s)
44115500
35111500
45343100
31625100
50710000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Service and maintenance services in relation to sprinkler and fire suppressions systems. The lot is divided into six geographical regions and bidders may tender for all regions. To be considered for the framework, organisations must meet the minimum standards of accreditation and other criteria as set out in the ESPD and the associated scoring methodology. PfH Scotland intends to appoint five contractors to each region, but reserves the right to award a greater or fewer number of places depending on the bids received.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
50 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Fire Alarm and Emergency Lighting Installation and Associated Service and Maintenance Scotland
II.2.2) Additional CPV code(s)
31625200
51100000
45312100
45350000
45343100
31518200
31625100
75251110
71317100
31625000
50710000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Design, installation, testing, commissioning, handover, service and maintenance in relation to fire alarm and emergency lighting systems. The lot is divided into six geographical regions and bidders may tender for all regions. To be considered for the framework, organisations must meet the minimum standards of accreditation and other criteria as set out in the ESPD and the associated scoring methodology. PfH Scotland intends to appoint five contractors to each region, but reserves the right to award a greater or fewer number of places depending on the bids received.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 65
Price
/ Weighting:
35
II.2.6) Estimated value
Value excluding VAT:
50 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Fire Alarms and Emergency Lighting Service and Maintenance Scotland
II.2.2) Additional CPV code(s)
31625200
45312100
45343100
31518200
31625100
31625000
50710000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Service and maintenance in relation to fire alarms and emergency lighting systems. The lot is divided into six geographical regions and bidders may tender for all regions. To be considered for the framework, organisations must meet the minimum standards of accreditation and other criteria as set out in the ESPD and the associated scoring methodology. PfH Scotland intends to appoint five contractors to each region, but reserves the right to award a greater or fewer number of places depending on the bids received.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
50 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Fire Safety Passive Works Scotland
II.2.2) Additional CPV code(s)
31625100
71321000
45343100
44221220
51100000
35111000
45343200
45350000
75251110
71317100
42512510
50222100
34928470
35111200
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Design, installation, testing, commissioning, handover, service and maintenance in relation to a range of passive fire protection measures including but not limited to fire resistant rated compartmentation works, provision and replacement of fire doors to PAS 24 standards, wet/dry riser works, fire sealing and damping. signage and photoluminescent path markers. The lot is divided into six geographical regions and bidders may tender for all regions. To be considered for the framework, organisations must meet the minimum standards of accreditation and other criteria as set out in the ESPD and the associated scoring methodology. PfH Scotland intends to appoint five contractors to each region, but reserves the right to award a greater or fewer number of places depending on the bids received.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 65
Price
/ Weighting:
35
II.2.6) Estimated value
Value excluding VAT:
100 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Fire Safety Whole Building Works Installation, Service and Maintenance Scotland
II.2.2) Additional CPV code(s)
44115500
31625100
71321000
35111520
45312100
44221220
45343200
51100000
75251110
44212381
45350000
31625000
71317100
31518200
31625200
34928470
35111200
45343230
50710000
35111500
45343100
45262650
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Design, installation, testing, commissioning, handover, service and maintenance in relation to a range of active and passive fire protection measures as described in lots 1 to 5. The lot is divided into six geographical regions and bidders may tender for all regions. To be considered for the framework, organisations must meet the minimum standards of accreditation and other criteria as set out in the ESPD and the associated scoring methodology. PfH Scotland intends to appoint five contractors to each region, but reserves the right to award a greater or fewer number of places depending on the bids received.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 65
Price
/ Weighting:
35
II.2.6) Estimated value
Value excluding VAT:
100 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Fire Safety Cladding Works Scotland
II.2.2) Additional CPV code(s)
45262650
45343100
44212381
75251110
71317100
35111200
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Design, installation, testing, commissioning, handover, service and maintenance of cladding and replacement aluminium composite material (ACM) cladding panels with new fir resistant cladding systems with appropriate compartmentation. The lot is divided into six geographical regions and bidders may tender for all regions. To be considered for the framework, organisations must meet the minimum standards of accreditation and other criteria as set out in the ESPD and the associated scoring methodology. PfH Scotland intends to appoint five contractors to each region, but reserves the right to award a greater or fewer number of places depending on the bids received.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 65
Price
/ Weighting:
35
II.2.6) Estimated value
Value excluding VAT:
100 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 8
II.2.1) Title
Domestic Fire Alarms Installation and Maintenance
II.2.2) Additional CPV code(s)
31625000
31625100
31625200
45312100
51100000
45350000
45343100
45343200
75251110
71317100
50710000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Design, installation, testing, commissioning, handover, service and maintenance in relation to domestic fire alarms. The lot is divided into six geographical regions and bidders may tender for all regions. To be considered for the framework, organisations must meet the minimum standards of accreditation and other criteria as set out in the ESPD and the associated scoring methodology. PfH Scotland intends to appoint five contractors to each region, but reserves the right to award a greater or fewer number of places depending on the bids received.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
50 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As set out in the ESPD and associated scoring methodology.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Organisations must have the following minimum levels of general annual turnover for the lots they are applying for:
Lot 1: GBP 2 000 000 (two million pounds),
Lot 2: GBP 2 000 000 (two million pounds),
Lot 3: GBP 2 000 000 (two million pounds),
Lot 4: GBP 2 000 000 (two million pounds),
Lot 5: GBP 4 000 000 (four million pounds),
Lot 6: GBP 4 000 000 (four million pounds),
Lot 7: GBP 4 000 000 (four million pounds),
Lot 8: GBP 2 000 000 (two million pounds).
PfH Scotland will obtain an independent third-party risk report from Experian using the Company Registration number supplied by the bidder. Any organisation who does not meet the minimum threshold of 50 out of 100 (Average Risk) will be subject to further investigation. This may entail a review of recent accounts and PfH Scotland reserves the right to request additional information to satisfy itself that the organisation is financially secure. PfH Scotland reserves the right to reject an organisation where it has doubts over the financial position of the organisation. It is the bidding organisation's responsibility to ensure that all information held by Experian is accurate when submitting their tender.
Organisations are required to hold the following minimum levels of insurance:
Employers liability: all lots = 5 000 000 (five million pounds).
Public liability: all lots = 10 000 000 (ten million pounds).
Professional indemnity: lots 1,3, 5 and 8 = 2 000 000 (two million pounds) per annum in aggregate in respect of fire precaution works.
Professional indemnity: lots 6 and 7 = 5 000 000 (five million pounds) per annum on an each and every claim basis, with an inner cap of 2 000 000 (two million pounds) per annum in the aggregate in respect of fire precaution works.
Product liability: lots 1, 5, 6 and 7 = 10000000 (ten million pounds).
Product liability: lots 2, 3, 4 and 8 = 5000000 (five million pounds).
III.1.3) Technical and professional ability
List and brief description of selection criteria:
1) Bidders are required to be able to supply at least three contract examples for each lot they are bidding for. Such examples must be within the last 5 years for public works contracts and the last 3 years for public service contracts. Bidders must provide sufficient detail in their response to enable PfH to be able to identify and assess the relevant of the contract examples to the services required under the framework agreement. Bidders should use question 4C.1 to respond to the requirement. Bidders that are unable to provide three relevant and appropriate examples demonstrating sufficient experience (or provide a justification why they are unable to do so) will be excluded from the procurement process.
2) Bidders are required to self-certify (at 4A.1) that they hold membership of at least one of the following organisations: National Inspection Council for Electrical Installation Contracting (NICEIC), Electrical Contractors Association (ECA) or The Electrical Contractors Association of Scotland (SELECT). Bidders must be able to provide evidence of membership if requested. Where equivalent national memberships are held, bidders must be able to demonstrate equivalence with those memberships.
3) Bidders must be able to self-certify (at 4A.1) that they hold approved contractor status and are registered on the Loss Certification Prevention Board (LCPB) list of approved products and services. Bidders must be able to provide evidence of registration if requested. Where equivalent national registrations are held, bidders must be able to demonstrate equivalence with those registrations.
4) Where a bidder does not hold approved contractor status and are not registered on the LCPB, they must identify (at 4A.1) what equivalent third-party accreditations they hold (e.g. FIRAS/BAFE as appropriate to the lot being applied for) and be able to demonstrate that they meet the list of required accreditations/standards as set out in section I.2.2) of Document 3 — Specification. Bidders must be able to provide evidence of such accreditations if requested.
5) Where bidders are relying on subcontractors they must supply the information required in 3 and 4 above at Question 2D.1.1.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 30
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
29/06/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
29/06/2020
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The following minimum requirements apply:
1) Bids may be excluded if they are in any of the situations referred to in Reg.58 of the PCSR 2015.
2) Bidders must to state the proportion of the contract they expect to subcontract.
3) Quality assurance. Bidders are required to hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 or can demonstrate that they have robust equivalent quality standards.
4) Health and Safety. Bidders are required to hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS OHSAS 18001 or has within the last 12 months successfully met the assessment requirements of a construction related scheme in registered membership of the Safety Schemes in Procurement (SSIP) or can demonstrate that they have robust equivalent health and safety standards.
6) Environmental. Bidders are required to hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 14001 or can demonstrate it has robust equivalent environmental standards.
The framework may be used by any contracting authority listed in or referred to in the OJEU notice. This includes:
— all current members of PfH at the time of the OJEU notice;
— any registered provider of social housing (or Welsh registered social landlord, or Scottish registered social registered social landlord) that becomes a member of PfH during the period of the framework;
— any public authority (as defined in the FOI Act 2000 for public authorities in England, Wales, Northern Ireland and UK-wide public authorities based in Scotland or as defined in the Freedom of Information (Scotland) Act 2002 for Scottish public authorities) that becomes a member of PfH at any time during the period of the framework;
— any local authority (as defined in the Local Government Act 1972 for public authorities in England and Wales or as defined in the Local Government (Scotland) Act 1973 for Scottish local authorities or as defined in the Local Government Act (Northern Ireland) 1972 for local authorities in Northern Ireland) that becomes a member of PfH at any time during the period of the framework agreement;
— any housing arm's length management organisation (ALMO) that becomes a member of PfH during the period of the framework agreement;
— any wholly owned subsidiaries of any of the above organisations; and
— any other contracting authority listed on the following page of the PfH website.
http://procurementforhousing.co.uk/permissible-users/ at the time of the OJEU notice for this procurement.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=621963
The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Information on community benefits that will be delivered as part of this contract are requested in the ITT
(SC Ref:621963)
VI.4) Procedures for review
VI.4.1) Review body
Court of Session
Parliament House, Parliament Square
Edinburgh
EH1 1RQ
UK
Telephone: +44 1312252595
Internet address(es)
URL: https://www.scotcourts.gov.uk/the-courts/court-locations/court-of-session
VI.5) Date of dispatch of this notice
28/05/2020