Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Arc Property Services Partnership Ltd
10074366
Level 2, City Gate West, Tollhouse Hill
Nottingham
NG1 5AT
UK
Contact person: Nick Taylor
Telephone: +44 1158523818
E-mail: nickt@scapegroup.co.uk
NUTS: UKF14
Internet address(es)
Main address: https://www.arc-partnership.co.uk/
Address of the buyer profile: https://www.arc-partnership.co.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/tenders/UK-UK-Nottingham:-Construction-work./Z466X9744K
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: Arc partnership is a joint venture between Nottinghamshire County Council and Scape Group to provide built environment improvement for it's residents
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Mechanical and Electrical Engineering Framework
Reference number: Arc086
II.1.2) Main CPV code
45000000
II.1.3) Type of contract
Works
II.1.4) Short description
Arc wishes to establish a framework agreement for the supply of building works and services. Applications are invited from experienced providers of mechanical and electrical engineering works and services who can provide high-quality, whilst using a customer focused approach particularly in the public sector. It is anticipated that the works and services will be provided by the providers themselves and/or through their supply chain. Consortia bids will be accepted, in the case of group companies only one bid will be accepted from either the group company or one of subsidiaries, but not both. The specific works and services that may be procured under the framework cannot be clearly defined at this stage, however the nature and types of works that may be required may include those services identified by CPV code on or in connection with any land or property and related asset owned, rented, leased or developed by Nottinghamshire County Council and Arc Partnership.
II.1.5) Estimated total value
Value excluding VAT:
17 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
— either; lot one (1) or lot two (2); or
— both lot one (1) and two (2).
In all instances tenders will be evaluated in accordance with II.2.5).
II.2) Description
Lot No: 1
II.2.1) Title
Mechanical Engineering
II.2.2) Additional CPV code(s)
45350000
45100000
45200000
45300000
45400000
51100000
71000000
71500000
71300000
71600000
71800000
39715000
39715300
44115200
44115210
II.2.3) Place of performance
NUTS code:
UKF14
UKF15
UKF16
Main site or place of performance:
Nottingham, North Nottinghamshire, South Nottinghamshire.
II.2.4) Description of the procurement
The works will comprise a range of mechanical engineering as noted. In addition, ancillary services will be made available by the framework partner through their own supply chain. The specific works that may be procured under the framework cannot be clearly defined at this stage. The nature and type of services may include those identified by CPV codes on or in connection with any land or property, infrastructure and related asset owned, rented, leased or developed by Nottinghamshire County Council and Arc Partnership.
The common procurement vocabulary codes stated are deemed to include, for the avoidance of doubt and unless otherwise stated, the category and subcategory codes below the CPV codes stated, i.e. 71 000 000, construction-related services is deemed to include 71 300 000, engineering services and 71 314 310 Heating engineering services for buildings.
This is a framework opportunity that will utilise a mini-competition to allocate projects. The model works on the framework pre-tendered net labour, materials and subcontractor costs, with overheads and profit and any design (only where required), being priced separately. At this stage Arc anticipate that a three (3) supplier/entity will be awarded lot 1 to provide all the required services at the conclusion of the procurement process themselves, through their supply chain or via a consortium/joint venture arrangement. The supplier/entity will be expected to work for and cooperate with public sector clients, in-house and external consultants, contractors and other partner providers. All contract performance will be monitored using a set of comprehensive performance indicators. Works shall be delivered by the contractor and their supply chain. All services will be performed in accordance with the framework agreement. Individual commissions called-off under the framework may be as little as GBP 2 500 or exceed GBP 250 000.
Bidders applying for this lot are required to have a minimum annual turnover of GBP 1 000 000.
II.2.5) Award criteria
Criteria below:
Quality criterion: ITT Quality questionnaire response
/ Weighting: 70
Cost criterion: Commercial model respose
/ Weighting: 30
II.2.6) Estimated value
Value excluding VAT:
12 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To access this opportunity please follow this link https://www.delta-esourcing.com/respond/P82PCZ4443
Lot No: 2
II.2.1) Title
Electrical Engineering
II.2.2) Additional CPV code(s)
45310000
45100000
45200000
45300000
45400000
51100000
71000000
71300000
71500000
71600000
71800000
31000000
32000000
II.2.3) Place of performance
NUTS code:
UKF14
UKF15
UKF16
Main site or place of performance:
Nottingham, North Nottinghamshire, South Nottinghamshire.
II.2.4) Description of the procurement
The works will comprise a range of electrical engineering as noted. In addition, ancillary services will be made available by the framework partner through their own supply chain. The specific works that may be procured under the framework cannot be clearly defined at this stage. The nature and type of services may include those identified by CPV codes on or in connection with any land or property, infrastructure and related asset owned, rented, leased or developed by Nottinghamshire County Council and Arc Partnership.
The common procurement vocabulary codes stated are deemed to include, for the avoidance of doubt and unless otherwise stated, the category and sub-category codes below the CPV codes stated, i.e. 71 000 000, construction-related services is deemed to include 71 300 000, engineering services and 71 314 310 heating engineering services for buildings.
This is a framework opportunity that will utilise a mini-competition to allocate projects. The model works on the framework pre-tendered net labour, materials and subcontractor costs, with overheads and profit and any design (only where required), being priced separately. At this stage Arc anticipate that a three (3) supplier/entity will be awarded lot 2 to provide all the required services at the conclusion of the procurement process themselves, through their supply chain or via a consortium/joint venture arrangement. The supplier/entity will be expected to work for and cooperate with public sector clients, in-house and external consultants, contractors and other partner providers. All contract performance will be monitored using a set of comprehensive performance indicators. Works shall be delivered by the contractor and their supply chain. All services will be performed in accordance with the framework agreement. Individual commissions called off under the framework may be as little as GBP 2 500 or exceed GBP 100 000.
Bidders applying for this lot are required to have a minimum annual turnover of GBP 400 000.
II.2.5) Award criteria
Criteria below:
Quality criterion: ITT Quality questionnaire response
/ Weighting: 70
Cost criterion: Commercial model response
/ Weighting: 30
II.2.6) Estimated value
Value excluding VAT:
5 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To access this opportunity please follow this link https://www.delta-esourcing.com/respond/8A6358R6R8
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The procuring body expects that each bidder is suitably qualified in the field of their respective services and can evidence this as a part of the bid.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Bidders must be able to evidence the minimum annual turnover as per advised in each lot in II.2.4).
Bidders must be able to self-certify that they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated below:
Employer’s (compulsory) liability insurance: GBP 5 000 000*.
Public liability insurance: GBP 5 000 000 .
Professional indemnity insurance: GBP 10 000 000.
*It is a legal requirement that all companies hold employer’s (compulsory) liability insurance of GBP 5 000 000 as a minimum. Please note this requirement is not applicable to sole traders.
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Arc will include a set of performance measures in the framework agreement and these will be used to manage the performance of the supplier, set improvement targets and drive continuous improvement. These will be the minimum indicators and other measures may be offered by bidders as part of their ITT. Performance against these indicators will be reviewed with the successful bidder at regular review meetings, together with the comparative performance that will enable benchmarking against:
— other companies engaged in Arc or other frameworks,
— the overall performance of all Arc or other frameworks,
— national performance measures where they are available.
The successful bidder will be required to collate and submit their own performance data in accordance with the performance management requirements set out in the contract. Further details will be available in the ITT.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
10/07/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
10/07/2020
Local time: 13:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
Arc, through this procurement exercise, are seeking to enter into a mini-competition framework with a maximum of 3 (three) suppliers for each lot.
Contractors are required to tender both their overhead and profit figure and their design fee as separate percentages. These figures are tendered at tender stage and are not revisited during the duration of the framework. They will be automatically included by Arc and added to the prices that contractors submit for carrying out works on a project by project basis.
Arc will issue request for quotation (RFQ) packs on a project by project basis to all delivery partners within the lot via the Delta Quick Calls function. The evaluation of quotations will be as explained in the ITT documentation.
The framework will be for a period of 2 years with the option to extend by an extra 2 years in annual increments to a maximum of 4 years (2 + 1 + 1).
To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=476839780
Go reference: GO-2020528-PRO-16640818
VI.4) Procedures for review
VI.4.1) Review body
The High Court of England and Wales
Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The contracting authority will incorporate a minimum 10 calendar day standstill period at the point that an award decision notice is communicated to tenderers. The award decision notice will specify the criteria for the award of the framework agreement, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender and will specify when the standstill period is expected to end or the date before which the contracting authority will not conclude the framework agreement.
VI.5) Date of dispatch of this notice
28/05/2020