Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Countess of Chester Hospital NHS Foundation Trust
Liverpool Road
Chester
CH2 1UL
UK
Telephone: +44 1244365143
E-mail: info@coch-cps.co.uk
NUTS: UKD63
Internet address(es)
Main address: www.coch.nhs.uk
I.1) Name and addresses
The eligible users of the proposed framework agreement are available for unrestricted and fulldirect access, free of charge at: https://www.coch-cps.co.uk/our-services/our-frameworks/
UK
UK
E-mail: info@coch-cps.co.uk
NUTS: UK
Internet address(es)
Main address: www.coch-cps.co.uk
I.2) Joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
National Framework Agreement for Managed Office Administration Services and the Supply of Office Equipment and Consumables
Reference number: F/068/CORP/20/IB
II.1.2) Main CPV code
79500000
II.1.3) Type of contract
Services
II.1.4) Short description
The Countess of Chester Hospital NHS Foundation Trust, through its Commercial Procurement Services, has awarded a multi-supplier national framework agreement with two lots:
Lot 1: the provision of managed office administration services;
Lot 2: the supply of office equipment and consumables.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
5 400 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1: the Provision of Managed Office Administration Services
II.2.2) Additional CPV code(s)
30190000
72512000
79500000
79571000
79800000
79990000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Lot 1 of the framework will be for the provision of managed service for office administration to public sector organisations, excluding NHS organisations in England. NHS organisations in England are provided for by NHS Supply Chain and are outside the scope of this specification.
Suppliers appointed to lot 1 must be able to meet all aspects of the lot 1 framework specification. Client organisations will, however, be able to contract for individual service elements of the service as required.
Call-off contracts will be for a managed service containing one or more of the service elements detailed below, provided predominantly on a fixed fee cost basis rather than on a cost per transaction basis.
The provision of a fully secure managed service will include the following service elements:
1) provision of a managed service for office supplies including all items for daily use and special sourcing for ad hoc requests, including; purchasing, storage and consolidation of deliveries for specific requests;
2) provision of a fully managed print service, to include provision of print equipment service, maintenance and consumables;
3) provision of a secure document disposal service;
4) provision of hybrid mail services, to include printing, franking, post and email;
5) provision of on-line ordering system to support the provision of the above four services, that is adaptable to individual client organisations standing financial instructions, including authorisation processes and ability to encompass service line reporting and fully transparent audit trail.
II.2.5) Award criteria
Quality criterion: Service specification
/ Weighting: 30 %
Quality criterion: Managed service
/ Weighting: 20 %
Quality criterion: Added value, sustainability and innovation
/ Weighting: 10 %
Cost criterion: Commercial evaluation
/ Weighting: 40 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2: The Supply of Office Equipment and Consumables
II.2.2) Additional CPV code(s)
22000000
22111000
22830000
22832000
30000000
30100000
30125100
30125110
30125120
30190000
30192000
30192113
30192700
30197000
30197600
30197642
30197643
30199000
30199230
30199710
30230000
30234000
30237200
32000000
33141623
37800000
38112100
38650000
39000000
39113700
39130000
39162000
39162110
39220000
39800000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Lot 2 of the framework will be for the transactional provision of office supplies to public sector organisations, excluding NHS organisations in England. NHS organisations in England are provided for by NHS Supply Chain and are outside the scope of this specification.
The supplier shall provide some or all of the product groupings shown below. The examples quoted are not restricted. The scope of lot 2 shall be any product covered by those CPV codes included in the OJEU award notice.
Office stationery — general office stationery products such as pens, pencils, desktop accessories, filing, presentation items, diaries and associated office supplies.
Office paper — office paper products such as cut paper and board.
Educational stationery – such as art supplies, teaching supplies, exercise books, school books, exercise papers, water based ink pens, wood free colouring pencils.
Janitorial products — janitorial cleaning products such as washroom supplies, blue roll, washing-up liquid and refuse sacks.
Office machines – such as printers, copiers and other multifunctional devices, paper shredding machines, label making machines and laminators.
Personal protection equipment – personal protection equipment such as safety clothing, hard hats, first aid kits, fire extinguishers and eye protectors.
Electronic office supplies — electronic office supplies such as ink and toner printer cartridges, electronic storagemedia and peripherals.
Catering goods and consumables – such as tea, coffee, napkins, mugs, cups, teapots, glasses and cutlery.
The supplier shall provide branded (products which contain a manufacturer brand name) and/or own brand/unbranded (products which contain the supplier’s own brand name or products available as an alternative to a manufacturer’s branded product).
II.2.5) Award criteria
Quality criterion: Ordering process
/ Weighting: 35 %
Quality criterion: Delivery
/ Weighting: 35 %
Quality criterion: After-sales service
/ Weighting: 10 %
Cost criterion: Commercial evaluation
/ Weighting: 20 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 061-146755
Section V: Award of contract
Lot No: 1
Title: Provision of Managed Office Administration Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
27/05/2020
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Banner Group Ltd
Sheffield
UK
NUTS: UKE32
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 5 400 000.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 20 %
Section V: Award of contract
Lot No: 1
Title: Provision of Managed Office Administration Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
27/05/2020
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Clares Office Supplies Ltd
Portsmouth
UK
NUTS: UKJ31
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 5 400 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1
Title: Provision of Managed Office Administration Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
27/05/2020
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Ricoh UK Ltd
Northampton
UK
NUTS: UKF24
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 5 400 000.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 30 %
Section V: Award of contract
Lot No: 2
Title: Supply of Office Equipment and Consumables
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
27/05/2020
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Banner Group Ltd
Sheffield
UK
NUTS: UKE32
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 5 400 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Supply of Office Equipment and Consumables
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
27/05/2020
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Bates Office Services Ltd
Rochester
UK
NUTS: UKJ4
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 5 400 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Supply of Office Equipment and Consumables
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
27/05/2020
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Ricoh UK Ltd
Northampton
UK
NUTS: UKF24
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 5 400 000.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 100 %
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Countess of Chester Hospital NHS Foundation Trust
Chester
UK
VI.4.2) Body responsible for mediation procedures
Royal Courts of Justice
London
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Countess of Chester Hospital NHS Foundation Trust incorporated a standstill period at the point information on the award of the framework agreement was communicated to tenderers. That notification provided full information on the award decision. The standstill period, which ran for a period of 13 calendar days, provided time for unsuccessful tenderers to challenge the award decision before the framework agreement was entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.4) Service from which information about the review procedure may be obtained
Countess of Chester Hospital NHS Foundation Trust
Chester
UK
VI.5) Date of dispatch of this notice
29/05/2020