Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Heriot Watt University
Moyen House, Research Park North, Heriot-Watt University, Riccarton
Edinburgh
EH14 4AP
UK
Telephone: +44 1314514446
E-mail: victoria.kulczycki@hw.ac.uk
NUTS: UKM75
Internet address(es)
Main address: http://hw.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00307
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractsscotland.gov.uk/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply, Delivery and Installation of Furniture – HWU Dubai Campus
Reference number: HWU/1963
II.1.2) Main CPV code
39100000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The University is seeking a contractor for the supply, delivery and installation of furniture at Heriot-Watt University’s new Dubai Campus, and the ongoing ad-hoc requirements following the initial fit-out.
II.1.5) Estimated total value
Value excluding VAT:
18 300 000.00
AED
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
39000000
39130000
39100000
II.2.3) Place of performance
NUTS code:
00
Main site or place of performance:
Dubai, UAE.
II.2.4) Description of the procurement
The University is seeking a contractor for the supply, delivery and installation of furniture at Heriot-Watt University’s new Dubai Campus, and the ongoing ad-hoc requirements following the initial fit-out.
Heriot Watt University are moving from their existing campus at Dubai International Academic City to One Knowledge Village, Knowledge Village, TECOM where they will be occupying the G+6 floors of Blocks B+C with an approximate area of 218 000 sq. ft. Heriot Watt University plan to move into the new campus by 2 December 2020.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality and suitability of products
/ Weighting: 30
Quality criterion: Project delivery
/ Weighting: 15
Quality criterion: Sub-contracting
/ Weighting: 2.5
Quality criterion: Pre-sales support and order and delivery processes
/ Weighting: 2.5
Quality criterion: Damaged, faulty and wrongly processed products
/ Weighting: 2.5
Quality criterion: Sustainability and social responsibility
/ Weighting: 2.5
Quality criterion: Take-back policy, re-use and recycling
/ Weighting: 2.5
Quality criterion: Presentation
/ Weighting: 7.5
Price
/ Weighting:
35
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/07/2020
End:
31/12/2023
This contract is subject to renewal: Yes
Description of renewals:
The University reserves the right to extend the framework agreement for a further 2 x 12-month extensions, subject to satisfactory performance and continuation of the University’s requirements.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
If required by the state, bidders are required to be enrolled in the relevant professional or trade register within the country in which they are established.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Applicants will be required to provide adequate assurance of financial strength to successfully complete their contractual obligations. Applicants must provide their two most recent sets of annual audited accounts. A review of your audited accounts will be undertaken. In some cases this review may lead to additional requests for further financial information to clarify any potential issues.
It is a requirement that the bidder holds or can commit to obtain prior to the commencement of the contract, the levels of insurance cover indicated below:
— employer's (compulsory) liability insurance — Level TBC
— product liability insurance — Level TBC
— professional indemnity insurance — Level TBC
— public liability insurance — Level TBC
* Please note that we are still in the process of confirming the levels of insurance. It is expected that the University will confirm the required limits by 9 June 2020.
Minimum level(s) of standards required:
Tenderers are required to have a minimum general yearly turnover of AED 10 000 000 equivalent for the previous 2 years. Applicants are required to provide 2 years audited accounts included with the submission of the completed stage one questionnaire. There must be no qualification or contra-indication from any evidence provided in support of financial standing.
Applicants must hold or can commit to obtaining prior to the commencement of any subsequently awarded contract the type and level of insurance cover as listed above. Applicants must confirm they can provide the supporting evidence prior to the award of any subsequent contract.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Management and service level reporting will be required throughout the term of the contract.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
- Accelerated procedure
Justification:
The University is using a standard procedure with accelerated timescales due to the urgency in light of Covid-19 and its supply chain and labour risks, combined with the exceptionally tight programme timeline of the new campus fit-out.
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
19/06/2020
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
19/06/2020
Local time: 14:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
— applicants must comply with current UK legislation and regulations or the equivalent legislation in their Country including but not limited to:
• Equality Act (2010);
• National Minimum Wage Regulations (1999) or national equivalent;
• Working Time Regulations (1998) or national equivalent;
• Health and Safety at Work Act (1974) or national equivalent;
• Bribery Act 2010 or national equivalent;
• Modern Slavery Act 2015 or national equivalent;
• Data Protection legislation;
• Freedom of Information legislation;
— Bidders will be asked to submit the following forms: form of tender; freedom of information; Bona Fide Tender; parent company guarantee; and supply chain code of conduct. These forms will not be scored.
— Where the capability and capacity of a subcontractor, members of a consortia or any other body will be relied on, separate ESPD(s) are required from each of those other parties relied on.
— Where subcontractors are to be used but their capability are not relied on, the University may choose to request separate ESPD(s).
— The University may require an undertaking that the tenderer’s parent company will meet all their obligations under the contract should the tenderer fail to do so. The parent company guarantee is only to be completed if the organisation is a private or public company and the Tenderer is a subsidiary company. A completed parent company guarantee may also be required for any subsidiary company members from a consortium.
— 2.3 The University is using a standard procedure with accelerated timescales due to the urgency in light of Covid-19 and its supply chain and labour risks, combined with the exceptionally tight programme timeline of the new campus fit-out.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=622252.
The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:622252)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court and Justice of the Peace Court
Edinburgh
UK
VI.5) Date of dispatch of this notice
02/06/2020