Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
SRUC
Kings Buildings, West Mains Road
Edinburgh
EH9 3JG
UK
Contact person: Claire Laing
Telephone: +44 1315354000
E-mail: claire.laing@sruc.ac.uk
Fax: +44 1315354314
NUTS: UKM
Internet address(es)
Main address: http://www.sruc.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00021
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Managed Cleaning and Soft Facilities Maintenance Services to SRUC
Reference number: 15673/CL/2019
II.1.2) Main CPV code
90910000
II.1.3) Type of contract
Services
II.1.4) Short description
Scotland’s Rural College (SRUC) delivers comprehensive skills, education and business support for Scotland’s land-based industries, founded on world class and sector-leading research, education and consultancy. SRUC has been formed by the merger of Barony, Elmwood and Oatridge Colleges and the Scottish Agricultural College. SRUC currently has six campuses at Aberdeen, Ayr, Broxburn, Cupar, Dumfries and Edinburgh. SRUC also operates eight farms in addition to 27 consultancy offices and eight veterinary disease surveillance centres.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
1 003 128.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
North Region Faculty
II.2.2) Additional CPV code(s)
90641000
90910000
90911000
90911100
90911300
90919000
90919200
98310000
II.2.3) Place of performance
NUTS code:
UKM5
UKM50
UKM62
UKM72
UKM77
UKM71
UKM66
UKM65
Main site or place of performance:
The North Faculty includes Craibstone and Elmwood Campuses, full details are included in the service specification.
II.2.4) Description of the procurement
The SRUC is looking to appoint a service provider for provision of a range of managed cleaning and soft facilities maintenance services, variable on a site by site basis and includes:
— cleaning,
— housekeeping (residential cleaning, to include a higher level of ‘hotel service’ relating to accommodation rental),
— janitorial services and provision of consumables,
— internal waste management,
— window cleaning,
— sanitary products,
— portering,
— laundry and linen services.
The objective, as detailed within the specification, is that the service provider delivers all of the services required using best industry practice.
II.2.5) Award criteria
Quality criterion: Professional ability and resources
/ Weighting: 15 %
Quality criterion: Technical capability
/ Weighting: 10 %
Quality criterion: Contract management
/ Weighting: 25 %
Quality criterion: Sustainable procurement
/ Weighting: 10 %
Quality criterion: Mobilisation
/ Weighting: 5 %
Quality criterion: Exit management
/ Weighting: 3 %
Quality criterion: Relevant experience
/ Weighting: 2 %
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Central Region Faculty
II.2.2) Additional CPV code(s)
90641000
90910000
90911000
90911100
90911300
90919000
90919200
98310000
II.2.3) Place of performance
NUTS code:
UKM73
UKM75
UKM82
UKM76
UKM84
UKM78
Main site or place of performance:
The central faculty includes Edinburgh Kings Buildings Campus, Bush Estate and Oatridge Campus, full details are included in the service specification.
II.2.4) Description of the procurement
The SRUC is looking to appoint a service provider for provision of a range of managed cleaning and soft facilities maintenance services, variable on a site by site basis and includes:
— cleaning,
— housekeeping (residential cleaning, to include a higher level of ‘hotel service’ relating to accommodation rental),
— janitorial services and provision of consumables,
— internal waste management,
— window cleaning,
— sanitary products,
— portering,
— laundry and linen services.
The objective, as detailed within the specification, is that the service provider delivers all of the services required using best industry practice.
II.2.5) Award criteria
Quality criterion: Professional ability and resources
/ Weighting: 15 %
Quality criterion: Technical capability
/ Weighting: 10 %
Quality criterion: Contract management
/ Weighting: 25 %
Quality criterion: Sustainable procurement
/ Weighting: 10 %
Quality criterion: Mobilisation
/ Weighting: 5 %
Quality criterion: Exit management
/ Weighting: 3 %
Quality criterion: Relevant experience
/ Weighting: 2 %
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
South West Region Faculty
II.2.2) Additional CPV code(s)
90641000
90910000
90911000
90911100
90911300
90919000
90919200
98310000
II.2.3) Place of performance
NUTS code:
UKM91
UKM92
UKM93
UKM94
UKM95
Main site or place of performance:
The South West Faculty includes Barony Campus, full details are included in the service specification.
II.2.4) Description of the procurement
The SRUC is looking to appoint a service provider for provision of a range of managed cleaning and soft facilities maintenance services, variable on a site by site basis, and includes:
— cleaning,
— housekeeping (residential cleaning, to include a higher level of ‘hotel service’ relating to accommodation rental),
— janitorial services and provision of consumables,
— internal waste management,
— window cleaning,
— sanitary products,
— portering,
— laundry and linen services.
The objective, as detailed within the specification, is that the service provider delivers all of the services required using best industry practice.
II.2.5) Award criteria
Quality criterion: Professional ability and resources
/ Weighting: 15 %
Quality criterion: Technical capability
/ Weighting: 10 %
Quality criterion: Contract management
/ Weighting: 25 %
Quality criterion: Sustainable procurement
/ Weighting: 10 %
Quality criterion: Mobilisation
/ Weighting: 5 %
Quality criterion: Exit plan
/ Weighting: 3 %
Quality criterion: Relevant experience
/ Weighting: 2 %
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
All Regions
II.2.2) Additional CPV code(s)
90641000
90910000
90911000
90911100
90911300
90919000
90919200
98310000
II.2.3) Place of performance
NUTS code:
UKM
UKM5
UKM6
UKM7
UKM8
UKM9
Main site or place of performance:
This lot will cover provision for all three regions as detailed in the service specification.
II.2.4) Description of the procurement
The SRUC is looking to appoint a service provider for provision of a range of managed cleaning and soft facilities maintenance services, variable on a site by site basis and includes:
— cleaning,
— housekeeping (residential cleaning, to include a higher level of ‘hotel service’ relating to accommodation rental),
— janitorial services and provision of consumables,
— internal waste management,
— window cleaning,
— sanitary products,
— portering,
— laundry and linen services.
The objective, as detailed within the specification, is that the service provider delivers all of the services required using best industry practice.
II.2.5) Award criteria
Quality criterion: Professional ability and resources
/ Weighting: 15 %
Quality criterion: Technical capability
/ Weighting: 10 %
Quality criterion: Contract management
/ Weighting: 25 %
Quality criterion: Sustainable procurement
/ Weighting: 10 %
Quality criterion: Mobilisation
/ Weighting: 5 %
Quality criterion: Exit management
/ Weighting: 3 %
Quality criterion: Relevant experience
/ Weighting: 2 %
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 199-483738
Section V: Award of contract
Lot No: 1
Title: North Region Faculty
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
12/05/2020
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Pristine Clean Services Ltd
Hudson House, 8 Albany Street
Edinburgh
EH1 3QB
UK
Telephone: +44 08006522650
Fax: +44 1667493798
NUTS: UKM
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 003 128.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Central Region Faculty
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
12/05/2020
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Pristine Clean Services Ltd
Hudson House, 8 Albany Street
Edinburgh
EH1 3QB
UK
Telephone: +44 08006522650
Fax: +44 1667493798
NUTS: UKM
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 003 128.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: South West Region Faculty
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
12/05/2020
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Pristine Clean Services Ltd
Hudson House, 8 Albany Street
Edinburgh
EH1 3QB
UK
Telephone: +44 08006522650
Fax: +44 1667493798
NUTS: UKM
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 003 128.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Title: All Regions
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
12/05/2020
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Pristine Clean Services Ltd
Hudson House, 8 Albany Street
Edinburgh
EH1 3QB
UK
Telephone: +44 08006522650
Fax: +44 1667493798
NUTS: UKM
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 003 128.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
‘For full contract requirements please refer to the tender documents.’
‘Bidders must complete all documents detailed in the tender letter including ESPD, Invitation to Tender, Pricing Schedule, Form of Tender and Supply Chain Code of Conduct.’
‘All significant sub-contractors must complete an ESPD’
The relevant selection criteria is included within the ESPD Scotland.
Tenderers must sign the form of tender to confirm their tender response is a complete, true and accurate submission.
SRUC has developed a supply chain code of conduct, which sets out its expected standards for its supply chain in social, ethical and environmental compliance. Tenderers must complete the supply chain code of conduct to assist SRUC in achieving its objectives.
(SC Ref:622287)
VI.4) Procedures for review
VI.4.1) Review body
Sheriff Clerks Office 0131 225 2525
27 Chambers Street
Edinburgh
EH1 1LB
UK
Telephone: +44 1312252525
Internet address(es)
URL: www.scotcourts.gov.uk
VI.5) Date of dispatch of this notice
01/06/2020