Modification notice
Modification of a contract/concession during its term
Section I: Contracting
entity
I.1) Name and addresses
HealthTrust Europe LLP (HTE) acting as agent for the University Hospitals of Coventry and Warwickshire NHS Trust (‘UHCW’)
19 George Road
Edgbaston, Birmingham
B15 1NU
UK
Contact person: Richard Legate
Telephone: +44 08458875000
E-mail: Richard.Legate@htepg.com
NUTS: UK
Internet address(es)
Main address: https://healthtrusteurope.bravosolution.co.uk
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Total Workforce Solutions 2016 — Lot 1b — Demand Management Software
II.1.2) Main CPV code
48450000
II.1.3) Type of contract
Services
II.2) Description
Lot No: Lot 1b
II.2.1) Title
Demand Management Software
II.2.2) Additional CPV code(s)
48170000
48450000
79111000
79211110
79221000
79414000
79610000
79620000
79625000
79631000
85141000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Under this lot the supplier will provide a hosted demand management solution, capable of identifying, managing and optimising a list of bank staff who are able to work to fill vacant substantive shifts. Where unfilled bank shifts remain, the solution will provide a tiered booking management system capable of releasing any unfilled bank shifts to the agency market through an agreed set of protocols; the software should house the ability to consider and directly book agency staff who are able to work that meet the skills, compliance and value requirement needs of the contracting authority.
The service will include the configuration, implementation and operation of a fully auditable hosted demand management solution, and will be delivered on a software as a Service basis (SaaS).
In addition to the above, the solution will provide a customisable reporting dashboard for key performance data and a system portal capable of allowing staff to manage their own account.
II.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start:
01/11/2016
End:
31/10/2020
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2016/S 118-210674
Section V: Award of contract/concession
Contract No: SF049775
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
30/09/2016
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor/concessionaire
Suppliers awarded as per contract award notice link (Internet address: URL) section below.
N/A
UK
NUTS: UK
Internet address(es)
URL: http://ted.europa.eu/udl?uri=TED:NOTICE:403046-2016:TEXT:EN:HTML
The contractor/concessionaire is an SME:
Yes
V.2.3) Name and address of the contractor/concessionaire
Suppliers awarded as per contract award notice link (Internet address: URL) section below.
N/A
UK
NUTS: UK
Internet address(es)
URL: http://ted.europa.eu/udl?uri=TED:NOTICE:403046-2016:TEXT:EN:HTML
The contractor/concessionaire is an SME:
Yes
V.2.4) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot:
/concession: 65 000.00
GBP
Section VI: Complementary information
VI.3) Additional information
For the purposes of section V.2.3) and VII.1.6), all suppliers have been inputted as SMEs. Suppliers are invited to notify us in the event this is incorrect.
VI.4) Procedures for review
VI.4.1) Review body
Legal Department, HealthTrust Europe LLP
19 George Road, Edgbaston
Birmingham
B15 1NU
UK
VI.5) Date of dispatch of this notice
01/06/2020
Section VII: Modifications to the contract/concession
VII.1) Description of the procurement after the modifications
VII.1.1) Main CPV code
48450000
VII.1.2) Additional CPV code(s)
48170000
48450000
79111000
79211110
79221000
79414000
79610000
79620000
79625000
79631000
85141000
VII.1.3) Place of performance
NUTS code:
UK
VII.1.4) Description of the procurement
Under this lot the supplier will provide a hosted demand management solution, capable of identifying, managing and optimising a list of bank staff who are able to work to fill vacant substantive shifts. Where unfilled bank shifts remain, the solution will provide a tiered booking management system capable of releasing any unfilled bank shifts to the agency market through an agreed set of protocols; the software should house the ability to consider and directly book agency staff who are able to work that meet the skills, compliance and value requirement needs of the contracting authority.
The service will include the configuration, implementation and operation of a fully auditable hosted demand management solution, and will be delivered on a software as a Service basis (SaaS).
In addition to the above, the solution will provide a customisable reporting dashboard for key performance data and a system portal capable of allowing staff to manage their own account.
VII.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start:
01/11/2020
End:
30/04/2021
VII.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the procurement: 65 000.00 GBP
The contract/concession has been awarded to a group of economic operators:
Yes
VII.1.7) Name and address of the contractor/concessionaire
Suppliers awarded as per contract award notice link (Internet address: URL) section below.
N/A
UK
NUTS: UK
Internet address(es)
URL: http://ted.europa.eu/udl?uri=TED:NOTICE:403046-2016:TEXT:EN:HTML
The contractor/concessionaire is an SME:
Yes
VII.1.7) Name and address of the contractor/concessionaire
Suppliers awarded as per contract award notice link (Internet address: URL) section below.
N/A
UK
NUTS: UK
Internet address(es)
URL: http://ted.europa.eu/udl?uri=TED:NOTICE:403046-2016:TEXT:EN:HTML
The contractor/concessionaire is an SME:
Yes
VII.2) Information about modifications
VII.2.1) Description of the modifications
Extension of lot 1b of the Total Workforce Solutions 2016 framework agreement to support the continued provision of healthcare workers and services to healthcare providers by healthcare suppliers, in accordance with the guidance set out in PPN 01/20 ‘Responding to Covid-19’ in accordance with Regulation 72(1)(c).
VII.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
The Covid-19 pandemic has resulted in significant additional pressures for the healthcare market, resulting in an unforeseen delay to the renewal of the Total Workforce Solutions 2016 tender.
Extension of lot 1b of the Total Workforce Solutions 2016 tender for six (6) months will enable the continued provision of healthcare workers and services to healthcare providers by healthcare suppliers, in accordance with the guidance set out in PPN 01/20 ‘Responding to Covid-19’ in accordance with Regulation 72(1)(c).
VII.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)
Value excluding VAT: 65 000.00 Currency: GBP
Total contract value after the modifications
Value excluding VAT: 110 000.00 Currency: GBP