Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
South Tyneside Metropolitan Borough Council, South Tyneside Homes Ltd and South Tyneside Ventures Trust Ltd
Town Hall and Civic Office, Westoe Road
South Shields
NE23 2RL
UK
Contact person: Shona Mac Daid
E-mail: shona.macdaid@southtyneside.gov.uk
NUTS: UKC22
Internet address(es)
Main address: www.southtyneside.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework for the Supply and Delivery of Work Wear, Personal Protection Equipment including Safety Footwear and Uniform Clothing
II.1.2) Main CPV code
18000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
South Tyneside Council (STC) is looking to conduct a procurement exercise which will result in the establishment of a framework on behalf of NEPO local authorities and other NEPO associate members for the supply and delivery of work wear, personal protection equipment including safety footwear and uniform clothing which fully meets the requirements of contracting authorities.
There will be three lots on the framework
The framework will be for 2 years with a possible extension of 2 years on a 12 month basis or 1 x 24 month
The three lots are;
Lot 1: Work Wear
Lot 2: Personal Protection Equipment including Safety Footwear
Lot 3: Uniform Clothing.
It is proposed that 1-3 suppliers be appointed to each lot. Call off will be available by direct award to the supplier(s) offering the most economically advantageous solution for authority specific requirements taking into account information submitted at framework tender stage. Call off will also be available by further competition.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
1 865 598.00
EUR
II.2) Description
Lot No: 1
II.2.1) Title
Work Wear
II.2.2) Additional CPV code(s)
18110000
18220000
18221000
35113400
18400000
18100000
II.2.3) Place of performance
NUTS code:
UK
UKC
II.2.4) Description of the procurement
Supply and deliver a range of work wear to all NEPO members and associates on an as and when required basis.
A two stage open procedure will be used for the procurement of this framework agreement. The first stage will consist of the selection process where the authority will focus on the Tenderers’ characteristics and suitability in principle to provide the contract requirements. Submissions will initially be assessed in respect of the SQ responses. Subject to passing the SQ assessment, the tender submissions will be evaluated. Failure of any of the pass/fail sections will result in the failure of the SQ submission and evaluation of the tender will not occur.
All Tenderers who pass the selection stage will be eligible to have their submissions assessed at the award stage. The award stage considers the merits of the eligible tenders in order to assess which tenderers can be appointed to the framework. The authority only uses a criterion that is linked to the subject matter of the framework.
Once the award stage is evaluated and successful bidders are ranked, intent to award letters will be issued, the top 1-3 suppliers for each lot will be invited to submit samples no later than 4 working days after the intent letter has been issued of the items they are proposing, as part of a due diligence exercise to ensure they meet the technical specification. The authority reserves the right that in the event that the samples are not found to be satisfactory, that the tender submission will be deemed non-compliant and the remaining tenders ranking will be re-evaluated as necessary.
II.2.5) Award criteria
Quality criterion: Contract management and delivery methodology
/ Weighting: 13
Quality criterion: Aftersales service
/ Weighting: 12
Quality criterion: Ethical sourcing
/ Weighting: 5
Quality criterion: Social value
/ Weighting: 10
Cost criterion: Price
/ Weighting: 60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Personal Protection Equipment and Safety Footwear
II.2.2) Additional CPV code(s)
18220000
18221000
35113400
18400000
18100000
18813000
18814000
II.2.3) Place of performance
NUTS code:
UK
UKC
II.2.4) Description of the procurement
Supply and deliver a range of personal protection equipment and safety footwear to all NEPO members and associates on an as and when required basis.
A two stage open procedure will be used for the procurement of this framework agreement. The first stage will consist of the selection process where the authority will focus on the tenderers’ characteristics and suitability in principle to provide the contract requirements. Submissions will initially be assessed in respect of the SQ responses. Subject to passing the SQ assessment, the tender submissions will be evaluated. Failure of any of the pass/fail sections will result in the failure of the SQ submission and evaluation of the tender will not occur.
All tenderers who pass the selection stage will be eligible to have their submissions assessed at the award stage. The award stage considers the merits of the eligible tenders in order to assess which tenderers can be appointed to the framework. The authority only uses a criterion that is linked to the subject matter of the framework.
Once the award stage is evaluated and successful bidders are ranked, intent to award letters will be issued, the top 1-3 suppliers for each lot will be invited to submit samples no later than 4 working days after the intent letter has been issued of the items they are proposing, as part of a due diligence exercise to ensure they meet the technical specification. The authority reserves the right that in the event that the samples are not found to be satisfactory, that the tender submission will be deemed non-compliant and the remaining tenders ranking will be re-evaluated as necessary.
II.2.5) Award criteria
Quality criterion: Contract management and delivery methodology
/ Weighting: 13
Quality criterion: Aftersales service
/ Weighting: 12
Quality criterion: Ethical sourcing
/ Weighting: 5
Quality criterion: Social value
/ Weighting: 10
Cost criterion: Price
/ Weighting: 60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Uniform Clothing (i.e. Catering, Corporate and Leisure)
II.2.2) Additional CPV code(s)
18400000
18100000
18110000
18000000
18222000
II.2.3) Place of performance
NUTS code:
UK
UKC
II.2.4) Description of the procurement
Supply and deliver a range of clothing uniform (i.e. catering, corporate and leisure) to all NEPO members and associates on an as and when required basis.
A two stage open procedure will be used for the procurement of this framework agreement. The first stage will consist of the selection process where the authority will focus on the tenderers’ characteristics and suitability in principle to provide the contract requirements. Submissions will initially be assessed in respect of the SQ responses. Subject to passing the SQ assessment, the tender submissions will be evaluated. Failure of any of the pass/fail sections will result in the failure of the SQ submission, and evaluation of the tender will not occur.
All tenderers who pass the selection stage will be eligible to have their submissions assessed at the award stage. The award stage considers the merits of the eligible tenders in order to assess which tenderers can be appointed to the framework. The authority only uses a criterion that is linked to the subject matter of the framework.
Once the award stage is evaluated and successful bidders are ranked, intent to award letters will be issued, the top 1-3 suppliers for each lot will be invited to submit samples no later than 4 working days after the intent letter has been issued of the items they are proposing, as part of a due diligence exercise to ensure they meet the technical specification. The authority reserves the right that in the event that the samples are not found to be satisfactory, that the tender submission will be deemed non-compliant and the remaining tenders ranking will be re-evaluated as necessary.
II.2.5) Award criteria
Quality criterion: Contract management and delivery methodology
/ Weighting: 13
Quality criterion: Aftersales service
/ Weighting: 12
Quality criterion: Ethical sourcing
/ Weighting: 5
Quality criterion: Social value
/ Weighting: 10
Cost criterion: Price
/ Weighting: 60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 225-551309
Section V: Award of contract
Lot No: 1
Title: Work Wear
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
02/06/2020
V.2.2) Information about tenders
Number of tenders received: 16
Number of tenders received from SMEs: 11
Number of tenders received by electronic means: 16
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
SMI Group
Surrey
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
1st Coverall Co. Ltd
Kent
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
D.R. Caswell Ltd
Cleveland
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 890 092.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 2
Title: Personal Protection Equipment and Safety Footwear
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
02/06/2020
V.2.2) Information about tenders
Number of tenders received: 15
Number of tenders received from SMEs: 10
Number of tenders received by electronic means: 15
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
1st Coverall Co. Ltd
Kent
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Bunzl
Gateshead
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
D.R. Caswell Ltd
Cleveland
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 746 604.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: 3
Title: Uniform Clothing (i.e. Catering, Corporate and Leisure)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
02/06/2020
V.2.2) Information about tenders
Number of tenders received: 11
Number of tenders received from SMEs: 8
Number of tenders received by electronic means: 11
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
1st Coverall Co. Ltd
Kent
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Thomas Owen and Sons
Newcastle upon Tyne
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
SMI Group
Cleveland
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 228 902.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The agreement will be available for use by all NEPO Members. A list of member organisations is available in the About section of the NEPO website at: www.nepo.org
This agreement will also be made available to all current and future NEPO associate members. Current associate members are listed in the associate member section of the NEPO website at: www.nepo.org/associate-membership/list.
NEPO intends to make the resulting agreement available for use by all contracting authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to government departments and their agencies, non-departmental public bodies, central government, NHS bodies, local authorities, emergency services, coastguard emergency services, educational establishments, registered social landlords and registered charities who have a need to purchase the above services.
Please see the following websites for further details:
http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm
https://www.gov.uk/government/organisations/department-for-education
https://www.gov.uk/check-a-university-is-officially-recognised/recognised-bodies
http://www.schoolswebdirectory.co.uk/localauthorities.php
http://www.ukschoolsdirectory.net
https://www.gov.uk/find-school-in-england
https://education.gov.scot/ParentZone
http://hwb.wales.gov.uk/
https://www.education-ni.gov.uk/
https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development
http://unistats.direct.gov.uk/institutions/
http://www.hefce.ac.uk/workprovide/unicoll/heis/
http://www.hefce.ac.uk/workprovide/unicoll/fecs/
http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx
http://www.wales.nhs.uk/nhswalesaboutus/structure
http://www.scottishambulance.com/TheService/organised.aspx
http://www.hscni.net/index.php?link=trusts
http://www.scottishambulance.com/TheService/organised.aspx
http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm
https://www.gov.uk/government/organisations
http://www.northernireland.gov.uk/gov.htm
http://www.nidirect.gov.uk/local-councils-in-northern-ireland
http://www.scotland.gov.uk/Publications/2012/02/2421/1
https://www.communities-ni.gov.uk/contact
https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies
https://www.ons.gov.uk/
https://www.police.uk/forces/
http://www.police-information.co.uk/index.html
http://www.psni.police.uk/index.htm
http://www.scotland.police.uk/
https://www.gov.uk/government/organisations/maritime-and-coastguard-agency http://www.fireservice.co.uk/information/ukfrs
http://www.gov.scot/Topics/archive/law-order/Police/PoliceServiceofScotland
http://www.fire.org.uk/fire-brigades.html
http://www.nifrs.org/areas-districts/
http://www.firescotland.gov.uk/your-area.aspx https://www.gov.uk/government/publications/current-registered-providers-of-social-housing
http://directory.scottishhousingregulator.gov.uk/pages/default.aspx
https://gov.wales/topics/housing-and-regeneration/publications/registered-social-landlords-in-wales/?lang=en
https://www.nidirect.gov.uk/contacts/housing-associations
http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx
http://www.oscr.org.uk/
https://idea.org.uk/ http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx
http://www.sell2wales.gov.uk/Search/search_Auth.aspx
http://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/facts/socialhousing/?id=1822644
A complete list of permissible users is shown on the NEPO website below:
https://www.nepo.org/associate-membership/permissible-users
Organisations wishing to access the NEPO agreement will be required to register as a NEPO Associate Member in the first instance.
Further information can be found at: www.nepo.org
VI.4) Procedures for review
VI.4.1) Review body
South Tyneside Council Town Hall and Civic Offices
Town Hall and Civic Offices, Westoe Road
South Shields
NE33 2RL
UK
VI.4.4) Service from which information about the review procedure may be obtained
South Tyneside Council Town Hall and Civic Offices, Westoe RoadSouth
South Shields
NE33 2RL
UK
VI.5) Date of dispatch of this notice
03/06/2020