Contract notice
Section I: Contracting
authority
I.1) Name and addresses
University of Worcester
Henwick Grove
Worcester
WR2 6AJ
UK
Contact person: Joe Stock
E-mail: J.Stock@worc.ac.uk
NUTS: UKG12
Internet address(es)
Main address: http://www.worc.ac.uk/
Address of the buyer profile: https://in-tendhost.co.uk/universityofworcester
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/universityofworcester
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
UOW751 Procurement of a HR/Payroll System
Reference number: UOW751
II.1.2) Main CPV code
48450000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The University of Worcester Human Resources and Payroll departments are looking to procure and implement a high-quality cloud-based, automated HR and payroll solution which is modern, efficient and customer friendly. The HR and payroll solution will manage an employee’s complete employment lifecycle from entry to exit, including all pay and benefits and complying with the requirements of GDPR and HMRC guidelines. Together with appropriate ongoing support and maintenance services.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48400000
II.2.3) Place of performance
NUTS code:
UKG12
II.2.4) Description of the procurement
The University of Worcester Human Resources and payroll departments are looking to procure and implement a high-quality cloud-based, automated HR and payroll solution which is modern, efficient and customer friendly. The HR and payroll solution will manage an employee’s complete employment lifecycle from entry to exit, including all pay and benefits and complying with the requirements of GDPR and HMRC guidelines. Together with appropriate ongoing support and maintenance services.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The initial contract term is 5 years from the starting date unless extended by agreement(s) up to a total of 10 years including extensions.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:
As stated in PQQ documentation.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The University may wish to consider related services which are in addition to those specified and which the University may or may not choose to purchase during the duration of the contract:
1) HR recruitment solution,
2) expenses management.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
16/07/2020
Local time: 10:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
10/08/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Applicants do not need to contact the University to request to participate — simply register on our InTend procurement portal and the invitation to tender documents are available for download, at: https://in-tendhost.co.uk/universityofworcester
The University reserves the right to cancel this procurement at any stage and not to award the contract.
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
London
UK
VI.4.2) Body responsible for mediation procedures
Royal Courts of Justice
London
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Precise information on deadline(s) for lodging appeals: University of Worcester will enter into this contract following a 10 calendar day standstill period starting on the day after the notification of the result. The Public Contracts Regulations 2015 (as amended) (‘The Regulations’) provide for aggrieved parties who have been harmed or who are at risk of harm by breach of The Regulations to bring proceedings in the Royal Courts of Justice. Any such proceedings must be brought within the limitation period specified by The Regulations according to the remedy sought.
VI.5) Date of dispatch of this notice
04/06/2020