Contract notice
Section I: Contracting
authority
I.1) Name and addresses
APUC Ltd
Unit 27, Stirling Business Centre, Wellgreen
Stirling
FK8 2DZ
UK
Telephone: +44 1314428950
E-mail: lwatts@apuc-scot.ac.uk
NUTS: UK
Internet address(es)
Main address: http://www.apuc-scot.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10402
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply of Periodicals & Associated Services — APUC
Reference number: LIB1013 AP
II.1.2) Main CPV code
22200000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Appointment of a subscription Agent to manage the supply and delivery of periodicals and the associated services.
A periodical being defined as any domestic or foreign publication supplied in a print or electronic format.
The publication may take various formats, such as a magazine, newspaper, or journal to name a few examples, and may be issued in successive parts, at regular intervals and may continue indefinitely. The appointed agent will be required to act on behalf of the HE/FE institutions in Scotland, the HE institutions of Northern Ireland, the members of the Scottish Confederation of University and Research Libraries (SCURL), the Scottish Government and NHS Education Scotland(SHEDL deals only) acting on behalf of The Knowledge Network.
II.1.5) Estimated total value
Value excluding VAT:
50 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
22211000
22210000
22212000
22212100
22213000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Scotland and Northern Ireland.
II.2.4) Description of the procurement
Appointment of a subscription Agent to manage the supply and delivery of periodicals and the associated services.
A periodical being defined as any domestic or foreign publication supplied in a print or electronic format.
The publication may take various formats, such as a magazine, newspaper, or journal to name a few examples, and may be issued in successive parts, at regular intervals and may continue indefinitely. The appointed agent will be required to act on behalf of the HE/FE institutions in Scotland, the HE institutions of Northern Ireland, the members of the Scottish Confederation of University and Research Libraries(SCURL), the Scottish Government and NHS Education Scotland (SHEDL deals only) acting on behalf of The Knowledge Network.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 51
Price
/ Weighting:
49
II.2.6) Estimated value
Value excluding VAT:
50 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/01/2021
End:
30/12/2022
This contract is subject to renewal: Yes
Description of renewals:
The framework agreement will commence on the 1 January 2021 for an initial period of 2 years and will expire on the 30 December 2022.
The authority reserves the right to extend the framework agreement for a further 2 x 12 month periods subject to satisfactory performance and continued requirement by Institutions for the service provision.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not applicable.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Please refer to the ‘Qualification Envelope’ of the ITT within PCS-T to answer the selection criteria
Tenderers must confirm they can provide the following supporting evidence prior to award:
Employer's (compulsory) liability insurance* = GBP 5 million
Product liability insurance = GBP 5 million
Public liability insurance = GBP 5 million
Please refer to Part IV selection criteria: questions within 4B.5 of the ESPD
The successful tenderer will be required to provide 2 years audited accounts, or equivalent if awarded to the framework agreement
Please refer to Part IV selection criteria: questions within 4B.6 of the ESPD
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Please refer to the ‘Qualification Envelope’ of the ITT within PCS-T to answer the selection criteria
Please refer to the questions within 4C.1.2 of the ESPD and technical and professional ability section of the contract notice.
Please provide details of your relevant experience of administering a contract or framework agreement of a similar scope, in a library environment with an annual minimum value of GBP 2 000 000. The service provision should have been delivered during the past 3 years.
Pass = the tenderer has provided evidence of administering a contract or framework agreement with an annual minimum value of GBP 2 000 000 during the past 3 years.
Fail = the tenderer has failed to provided evidence of administering a contract or framework agreement with an annual minimum value of GBP 2 000 000 during the past 3 years.
Please provide details of your experience of supplying to multi-site facilities. This experience should include supply for print delivery to varying addresses with multiple contacts and electronic access provision for multi-sites.
Pass = the tenderer has demonstrated experience of supplying multi-site facilities, including print to varying addresses with multiple contacts and electronic access provision for multi-sites.
Fail = the tenderer has failed to demonstrate experience of supplying print to varying addresses with multiple contacts or electronic access provision for multi-sites.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Submission of management information
Prior to the commencement of the framework agreement, the contractor will provide the authority with contact details of the management information contact who will be provided with a template spreadsheet/reporting schedule along with a username and password for the management information website http://www.ucsp.ac.uk/
Contractors must provide the information on a quarterly basis, within 10 working days following the start of each quarter by logging into the website and uploading the template document. If there has been no spend for the quarter then this will still require you to log in and record a nil spend return.
Following the beginning of each new academic year the Authority will provide the Contractor with a new template along with the reporting schedule.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 215-526975
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/07/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
13/07/2020
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
January 2024.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
The following should be submitted prior to award. It is for information only and will not be scored.
Form of tender
Please confirm that you will be in a position to submit prior to award ‘Appendix A: Form of Tender’ in the technical questionnaire in PCS-Tender.
Freedom of information
Please confirm that you will be in a position to submit prior to award ‘Appendix B: Freedom of Information’ if applicable in the technical questionnaire in PCS-Tender.
Sustain supply chain code of conduct
Please confirm that you will be in a position to submit prior to award ‘Appendix D: Sustain Supply Chain Code of Conduct’ in the technical questionnaire in PCS-Tender.
List of institutions — Appendix E
The complete list of Institutions please refer to Appendix E-List of Institutions
General data protection regulation
Please confirm that you will be in a position to submit prior to award ‘Appendix G: GDPR Contractor Assessment Form’ in the technical questionnaire in PCS-Tender.
Serious organised crime
Please confirm that you will be in a position to submit prior to award ‘Appendix H: Declaration of Non-Involvement in Serious Organised Crime’ in the technical questionnaire in PCS-Tender.
Functionality and platform test plan — Appendix I
Library management systems (LMS)- Appendix J
List of library management systems used please refer to Appendix J
Public contracts scotland tender (PCS-T)
Note: the buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not
Already registered, registration will be required.
To access PCS-Tender, record your interest in this notice and access the tender documentation please visit
https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for ITT Code: 16316 or Title: Supply of
Periodicals and associated services — APUC under ITTs open to all suppliers. Please use the Search/Filter function, then select Project Code from the dropdown.
Please note that once you have expressed interest in the ITT it will move to your My ITTs area.
For further information on using PCS-Tender, please read the supplier response guide within the ‘Attachments’ area of this ITT on PCS-T
The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 16316. For more information see:
http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 16316. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
The contracting authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
It is a requirement that the range of the subscription and information management services to be delivered under this framework agreement will be delivered by a main contractor.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Opportunity for internships, summer placements or apprenticeships for students.
(SC Ref:621728)
VI.4) Procedures for review
VI.4.1) Review body
Stirling Sheriff Court and Justice of the Peace Court
Sheriff Court House, Viewfield Place
Stirling
FK8 1NH
UK
Telephone: +44 1786462191
E-mail: stirling@scotcourts.gov.uk
Fax: +44 1786470456
Internet address(es)
URL: https://www.scotcourts.gov.uk/the-courts/court-locations/stirling-sheriff-court-and-justice-of-the-peace-court
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session
VI.5) Date of dispatch of this notice
04/06/2020