Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Glen Oaks Housing Association
3 Kilmuir Drive, Arden
Glasgow
G46 8BW
UK
Contact person: Donald Weir
Telephone: +44 1416380999
E-mail: donald.weir@glenoaks.org.uk
Fax: +44 1416385999
NUTS: UKM82
Internet address(es)
Main address: http://www.glenoaks.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13863
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Glen Oaks HA: Electrical Servicing 2020-25
Reference number: 6294
II.1.2) Main CPV code
50711000
II.1.3) Type of contract
Services
II.1.4) Short description
The provision of a term maintenance contract for IEE electrical inspection and testing services [including immediate consequential follow up repair categories C1&C2], provisional detector installation/replacements internally, PAT testing in the employer’s offices and planned or consequential electrical replacement works (including managing MI switch installations; consumer units; electrical accessories/fittings and rewiring; smoke/CO/Heat detectors, ventilation fans; common entry/rewiring and associated repairs) and all certification for the employer’s flats/houses (which quantity may vary from time to time) in Arden, Darnley and North Pollok, Glasgow G46 and G53 as detailed in Schedule 1 which is the contract area. The contract period is on or after 1 April 2020 to 31 March 2021, with options to extend the contract solely at the employer’s discretion on an annual basis thereafter to 31 March 2025.
Electrical inspections and follow up repairs anticipated as follows [which quantities and/or programming may vary]:
2020-2021 — 233 inspections,
2021-2022 — 412 inspections,
2022-2023 — 385 inspections,
2023-2024 — 105 inspections,
2024-2025 — 121 inspections.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Glasgow G46 and G53.
II.2.4) Description of the procurement
The tender documents comprise the ESPD document [minimum selection standards]; the specification of works [contract and tender pricing document] including attachments and the tender quality questionnaire [TQQ]. The tender evaluation will comprise the ESPD, your quality score for the TQQ and the contract sum stated on the form of tender. The submitted ESPD will assess the selection criteria as a pass or fail to identify contractors who pass by meeting the criteria. Only those contractors who achieve an ESPD pass will have their tender quality and cost considered/evaluated.
The criteria for scoring will be to reach a total percentage score as follows:
Price (tender) — deducting 1 % from 100 for every percentage point each tender is in excess of the lowest tender, prior to weighting.
Quality — out of 100 for your TQQ submission, ranked in relation to the other candidates.
The candidates will be scored relative to each other (best answer scoring highest), based on the employer’s individual aspirations/requirements and the information provided by the candidate(s).
II.2.5) Award criteria
Criteria below:
Quality criterion: TQQ quality
/ Weighting: 50
Price
/ Weighting:
50
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 7
This contract is subject to renewal: Yes
Description of renewals:
The contract period is on or after 1 April 2020 to 31 March 2021, with options to extend the contract solely at the employer’s discretion on an annual basis thereafter to 31 March 2025.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Candidates must refer to the instructions at pages 5-11 of the specification of works.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The following selection criteria must be confirmed in the ESPD at the reference stated in [brackets] to achieve a pass. Failure will result in exclusion from the tender process.
[2A.2&3] confirm company registration and VAT registration numbers, where applicable.
[4A.1] Tendering contractors and their operatives delivering the services/works must be NICEIC and/or select qualified/registered.
[4C.6] All operatives must be UKATA [or equal] asbestos awareness trained.
[4C.6] Detector installers must be certified Aico 'Expert Installer LD2 CPD trained'.
[4D.1] Your company must be [or agree to do so prior to contract] accredited with UKAS for compliance in accordance with ISO 9001&14001 or BS OHSAS 18001 or 45001 or have successfully met the assessment requirements of a construction-related scheme with registered membership of Safety Schemes in Procurement (SSIP).
[4B.6] Candidates must agree to provide financial accounts on request and consent to additional financial background credit checks by the employer. Checks include an assessment of your annual turnover, profit and accounts over the last 3 financial years, supplemented by enquiries through credit reference agencies [Dunn and Bradstreet] to confirm your company is not at a higher than average risk of business failure.
[4B1.1] An annual average turnover more than GBP 150 000.00 over the past 3 years and [4B.6] annual net profit greater than zero in each of the past 3 years or in the case of profit a statement in mitigation and agreement to enquiries through credit reference agencies [Dunn and Bradstreet].
[4B.5] The minimum Insurance requirements, relevant to this contract, which the candidate holds [or confirms will be placed prior to date of contract] are GBP 5 m cover for Public liability; GBP 10 m cover for employer’s liability and GBP 150 000.00 for contract works or all risks cover.
[2D.1] It is the employer’s preference that electrical testing or replacement/installation works are not subcontracted, unless effective [direct or collateral] contractual arrangements are made, solely at the contractor’s cost, for warranties/guarantees prior to entering into this contract.
[4C.1.2] Contractors must include evidence of experience, directly or by in-house team(s), of completion of as many similar electrical term contracts as practicable in the past 3 years, preferably for RSL’s. The threshold for experience is similar scope, property types, quantity and value of works for a minimum of two completed term contracts and evidence for the provision of IEE inspections and testing, PAT testing, managing MI switch ordering/installations, detector installation/replacements and planned/consequential electrical repairs/replacements which are a pre-requisite of this contract.
[4C.1.2] The employer must be permitted to obtain references from any of the candidate’s clients, whether listed or not, to evidence that the quality of service stated by the candidate has been previously provided to the employer and/or others.
[4C.9] Operation of a management database system which includes: electronic communication; electronic documentation and certification issue; financial/payment applications in a format to facilitate component accounting; record photographs; reports on no-access, progress/completion; measurement/reporting of KPIs and providing bespoke reports in .xlsx or .csv format as agreed with the employer.
[4D.1 & 4C.2] Operation of a quality management system to ensure there is a single, clearly identified local point of contact/quality controller and that quality is managed effectively.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Contractors and their operatives delivering the services/works must be NICEIC and/or select qualified and registered.
III.2.2) Contract performance conditions
Candidates must refer to the instructions at pages 5-11 of the specification of works.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
27/07/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
28/07/2020
Local time: 12:00
Place:
Glen Oaks HA Offices, 3 Kilmuir Drive, Glasgow G46 8BW.
Information about authorised persons and opening procedure:
Staff and board members in accordance with HA procedures. Option for remote tender opening in accordance with Scottish Government Covid-19 restrictions.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Candidates must refer to the instructions at pages 5-11 of the specification of works.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=622797
The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Candidates must refer to the instructions at pages 5-11 and Schedule 7 of the specification of works.
(SC Ref:622797)
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Sheriff Court
1 Carlton Place
Glasgow
G5 9TW
UK
Telephone: +44 1414298888
E-mail: glasgow@scotcourts.gov.uk
Internet address(es)
URL: www.scotcourts.gov.uk
VI.5) Date of dispatch of this notice
05/06/2020