Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Holy Trinity School
Birmingham Road
Kidderminster
DY10 2BY
UK
Telephone: +44 1276673880
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKG12
Internet address(es)
Main address: http://www.htsfreeschool.co.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Holy Trinity School — Cleaning Services Tender
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
The successful supplier will be required to provide cleaning services for Holy Trinity School and Sixth Form Centre.
The contract will commence on 1 June 2020 for an initial period of 3 years, with the opportunity to extend by up to a further 2 years at the discretion of the governors.
This contract will be fixed price in nature with the successful supplier also guaranteeing both the number of input hours to the contract and the quality of cleaning provision.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
350 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKG12
Main site or place of performance:
Worcestershire.
II.2.4) Description of the procurement
We are seeking a suitably experienced supplier who has current experience of working within the secondary school or HE/FE market place, with a strong operational base within the Kidderminster area, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when required moving forwards into this contract term.
It is anticipated the successful supplier shall introduce a biometric or equally robust and auditable sign-in system, to validate and report on staff hours worked.
The successful supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month thus updating the client’s senior management team on the contract performance.
The projected cost of cleaning for the current year is circa GBP 70 000, including external window cleaning twice a year and a jet wash of the tennis courts three times per year.
Please note that the successful supplier will pay a proportion of the procurement consultancy fee on award of this contract, which will be to the value of GBP 3 000.00 plus VAT. This fee will be invoiced immediately after the 10-day standstill period. To ensure transparency, the successful supplier will clearly show within the management fee a breakdown of this fee, over the initial 3-year length of the contract. The total fee will be paid by the successful supplier, in full to The Litmus Partnership, by no later than Friday 3 April 2020.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
- Accelerated procedure
Justification:
The incumbent provider has consistently failed to deliver the contracted weekly cleaning hours, over a period of months, having an increasingly detrimental impact on the operation of the school.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 248-614634
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
06/04/2020
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Fidelis Contract Services Ltd
07682858
Holly House, Shady Lane, Great Barr
Birmingham
UK
NUTS: UKG31
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 380 025.90
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
To view this notice, please click here: https://litmustms.co.uk/delta/viewNotice.html?noticeId=499066179
Go reference: GO-202065-PRO-16682181
VI.4) Procedures for review
VI.4.1) Review body
Holy Trinity School
Kidderminster
DY10 2BY
UK
VI.5) Date of dispatch of this notice
05/06/2020