Modification notice

Modification of a contract/concession during its term

Section I: Contracting entity

I.1) Name and addresses

Section II: Object

II.1) Scope of the procurement

II.2) Description

Section IV: Procedure

IV.2) Administrative information

Section V: Award of contract/concession

Contract No: HCC0902784

Title: Provision of Shared Managed Services (SMS)

V.2 Award of contract/concession

V.2.1) Date of conclusion of the contract/concession

24/11/2010

V.2.2) Information about tenders

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor/concessionaire

V.2.4) Information on value of the contract/lot/concession (excluding VAT)

Total value of the contract/lot: /concession: 250 000 000.00  GBP

Section VI: Complementary information

VI.3) Additional information

An addendum to the contract notice was published — Ref 2009/S 230-329355

Additional information to section VII.2.2 for the Council's reasons for this modification:

The need for a contract modification has been brought about by the circumstances of Covid-19, and in particular the unstabilising effect that the pandemic has had on the planned large-scale change programme of Council services. A significant number of key staff resources have been redeployed and services have had to re-prioritise and re-organise to accommodate additional demand in response to the impact of the virus. As a result, the scheduled tendering and insourcing activity for these requirements has been delayed while the current circumstances are present. Retaining the current service during this uncertain period will safeguard critical support services, provide stability and maintain current expertise. The programme will need to re-schedule many of its procurements, particularly with uncertain and disrupted markets. The scale of the impact of Covid-19 and the uncertain duration could not have been foreseen by the Council.

VI.4) Procedures for review

VI.5) Date of dispatch of this notice

05/06/2020

Section VII: Modifications to the contract/concession

VII.1) Description of the procurement after the modifications

VII.1.1) Main CPV code

79400000

VII.1.2) Additional CPV code(s)

66170000

75100000

90900000

72611000

72700000

71317210

79710000

64100000

79993000

79952000

79342300

79512000

80500000

55500000

77314000

48800000

72514300

98341120

55410000

72514100

72514000

79212500

72500000

79992000

50300000

72000000

79994000

79993100

48000000

55512000

66140000

98311100

98351000

72510000

79900000

79420000

79631000

72212445

72212490

72222300

72260000

72300000

72590000

48420000

72224000

71541000

55520000

90910000

90911200

71317200

64121200

90500000

98341100

79211000

79211110

72253000

64214200

79940000

50700000

80420000

50710000

90911000

72200000

79411000

50000000

85147000

72100000

72250000

79800000

72600000

79700000

VII.1.3) Place of performance

NUTS code:

UKH23

Main site or place of performance:

Hertfordshire

VII.1.4) Description of the procurement

Provision of shared managed services.

VII.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession

Start: 01/04/2021

End: 31/03/2023

VII.1.6) Information on value of the contract/lot/concession (excluding VAT)

Total value of the procurement: 50 000 000.00 GBP

The contract/concession has been awarded to a group of economic operators: No

VII.1.7) Name and address of the contractor/concessionaire

VII.2) Information about modifications

VII.2.1) Description of the modifications

The ‘core requirements’ identified in the contract notice and contract award notice remain within the contract. Although it is anticipated that some elements of the services may be removed from the contract on 1 April 2021, the modification for the extension period does not alter the overall nature of the contract. Nor is it substantial. Break points will be available to the Council throughout the second year to withdraw further services from the contract, and will enable the Council to assess when they are able to re-commence re-procurements or in-source services.

VII.2.2) Reasons for modification

Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee

Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:

This modification is made under the provision set out in Art. 72(1)(c) of Directive 2014/24/EU. Art. 72(1)(e) of the same Directive (non-substantial changes) also applies. The modification is also consistent with the UK Cabinet Office’s Procurement Policy Note 01/20: Responding to Covid-19. Please refer to section VI.3 (Additional Information) for the Council's reasons for this modification.

VII.2.3) Increase in price

Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)

Value excluding VAT: 250 000 000.00 Currency: GBP

Total contract value after the modifications

Value excluding VAT: 300 000 000.00 Currency: GBP