Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Department for Communities
Lanyon Place
Belfast
BT1 3LP
UK
E-mail: SSDAdmin.CPD@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision and Delivery of Food Boxes to Vulnerable People in Self-isolation Following Covid-19
Reference number: DAC 42/20 PROVISION AND DELIVERY OF FOOD BOXES TO VULNERABLE PEOPLE IN SELF-ISOLATION FOLLOWING COVI
II.1.2) Main CPV code
75200000
II.1.3) Type of contract
Services
II.1.4) Short description
Due to the outbreak of Corona Virus, an immediate and urgent requirement to provide food products to those most in need within our society was identified. This notice details the arrangements put in place due to the urgency of the requirement. Weekly requirements for food provisions have been split across three suppliers using an approximate ratio of 50:30:20 based on cost and ability to meet the required volumes.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
6 300 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
75200000
55000000
15000000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
Due to the outbreak of Corona Virus, an immediate and urgent requirement to provide food products to those most in need within our society was identified. This notice details the arrangements put in place due to the urgency of the requirement. Weekly requirements for food provisions have been split across three suppliers using an approximate ratio of 50:30:20 based on cost and ability to meet the required volumes.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the Directive
Explanation
With the outbreak of Covid-19 across the UK, a cohort of people who are required to self-isolate for 12 weeks have been identified through the health and social care system. Within this cohort of people there are a number that will have no support network to secure food and provisions to enable them to remain in their homes.As the safety and health of people may be significantly impacted, there is an urgent requirement to secure contracts with food suppliers to deliver food packages for this vulnerable group.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Contract No: 1
Title: DAC 42/20 Provision and Delivery of Food Boxes to Vulnerable People in Self-isolation Following Covid-19
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/06/2020
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Lynas Foodservice
Loughanhill Industrial Estate
Coleraine
BT52 2NR
UK
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Henderson Foodservice Ltd
Po Box 49
Newtownabbey
BT36 4RS
UK
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Musgrave Distribution Ltd
1-15 Dargan Crescent
Belfast
BT3 9HJ
UK
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 6 300 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
To ensure continuity of supply the contract has been awarded to three contractors. The successful contractor’s performance on this contract will be managed as per the specification and regularly monitored (see Procurement Guidance Note 01/12 — Contract Management — Procedures and Principles). Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action.
VI.4) Procedures for review
VI.4.1) Review body
The UK does not have any such bodies with responsibility for appeal/mediation procedures.
UK
UK
VI.5) Date of dispatch of this notice
10/06/2020