Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Paragon Asra Housing Ltd
Third Floor, Pentagon House, 52-54 Southwark Street
London
SE1 1UN
UK
Contact person: Jitesh Jivram
E-mail: jitesh.jivram@pahousing.co.uk
NUTS: UK
Internet address(es)
Main address: www.pahousing.co.uk
Address of the buyer profile: https://in-tendhost.co.uk/pahousing/aspx/Home
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/pahousing/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/pahousing/aspx/Home
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Lift Servicing and Maintenance for PA Housing
Reference number: PAPP-0022 (T1-5590)
II.1.2) Main CPV code
50750000
II.1.3) Type of contract
Services
II.1.4) Short description
The delivery of a fully comprehensive contract with monthly servicing requirement to include all parts, labour, attendance, breakdown and servicing to all lifts owned and managed by PA Housing.
II.1.5) Estimated total value
Value excluding VAT:
1 150 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 2 lots
Maximum number of lots that may be awarded to one tenderer: 1
II.2) Description
Lot No: 1
II.2.1) Title
London and the South East
II.2.2) Additional CPV code(s)
50750000
II.2.3) Place of performance
NUTS code:
UKI
UKJ
Main site or place of performance:
Properties owned and managed by PA Housing based in London and the South East.
II.2.4) Description of the procurement
The service required by the contract can include but not limited too:
1) a fully comprehensive contract with a fixed annual cost to include monthly servicing requirement that will include all parts and labour, attendance, breakdown and servicing;
2) planned and preventative maintenance — comprehensive;
3) responsive maintenance;
4) SAFed supplementary inspections/testing;
5) repairs and components replacements.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The contract is due to start in April 21 with an initial term of 3 years, subject to annual reviews. The contract has the option to be extended for a further 2 years on an annual basis. The maximum possible contract length is 5 years.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
The candidates invited will have to achieve the highest score out of the maximum 140.00 points available.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Candidates are advised that all estimated contract values are inclusive of Vat.
Lot No: 2
II.2.1) Title
Midlands
II.2.2) Additional CPV code(s)
50750000
II.2.3) Place of performance
NUTS code:
UKG
UKF
Main site or place of performance:
Properties owned and managed by PA Housing in the Midlands.
II.2.4) Description of the procurement
The services required by this contract can include but not restricted to:
1) a fully comprehensive contract with a fixed annual cost to include a monthly servicing requirement that will include all parts, labour, attendance, breakdown and servicing;
2) planned and preventative maintenance — comprehensive;
3) responsive maintenance;
4) SAFed supplementary inspections/testing;
5) repairs and component replacements.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
200 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
It is intended that the contract will start in April 2021, and subject to annual reviews, run for a period of 3 years with the option for renewal, as decided by PA Housing, for an extension of up to a further 2 years. The maximum potential contract length is 5 years.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
The candidates invited will have achieved the highest score out of the maximum 140.00 points available.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Candidates are advised to note that all estimated contract values are inclusive of Vat.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As details in SQ Doc 1.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/07/2020
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
13/08/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
The Royal Courts of Justice, The Strand
London
W2 2LL
UK
Telephone: +44 2079476000
Internet address(es)
URL: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
VI.4.2) Body responsible for mediation procedures
High Court of England and Wales
The Royal Courts of Justice, The Strand
London
W2 2LL
UK
Telephone: +44 2079476000
Internet address(es)
URL: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
UK
VI.5) Date of dispatch of this notice
11/06/2020