Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Ministry of Defence, Air Support, C17 Command Support and Airborne Equipment Project Team (CSAE PT)
Walnut 2b, NH1, MOD Abbey Wood
Bristol
BS34 8JH
UK
Contact person: Miss Samantha Wall
Telephone: +44 3067981949
E-mail: Samantha.wall444@mod.gov.uk
NUTS: UKJ14
Internet address(es)
Main address: https://www.contracts.mod.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.contracts.mod.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
Defence
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Procurement of Headsets and Associated Spares
Reference number: C17CSAE/700721368
II.1.2) Main CPV code
34741000
II.1.3) Type of contract
Supplies
II.1.4) Short description
MOD's Defence Equipment and Support (DE&S) is notifying the market of a potential forthcoming procurement of 250 David Clark One-XH Headsets for use on the C17 Aircraft, and an enabling facility to purchase further headsets and associated spares over a 3-year period. The headsets must comply with the attached specification at schedule 9, and spares are to be provided in accordance with the attached terms and conditions and Annex B to the contract. The contractor will be responsible for delivery of these Headsets to RAF Brize Norton and they must be supplied with a minimum warranty of 5 years to cover manufacturing failures. The requirement falls under Public Contracts Regulations (PCR) 2015 and so all ITT and PQQ Documentation will be published simultaneously. The Cyber risk level of this requirement is N/A as defined in Def Stan 05-138.
II.1.5) Estimated total value
Value excluding VAT:
420 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ14
Main site or place of performance:
Oxfordshire.
II.2.4) Description of the procurement
MOD's Defence Equipment and Support (DE&S) is notifying the market of a potential forthcoming procurement of 250 David Clark One-XH Headsets for use on the C17 Aircraft, and an enabling facility to purchase further headsets and associated spares over a 3-year period. The headsets must comply with the attached specification at schedule 9, and spares are to be provided in accordance with the attached terms and conditions and Annex B to the contract. The contractor will be responsible for delivery of these Headsets to RAF Brize Norton and they must be supplied with a minimum warranty of 5 years to cover manufacturing failures. The requirement falls under Public Contracts Regulations (PCR) 2015 and so all ITT and PQQ documentation will be published simultaneously. The Cyber risk level of this requirement is N/A as defined in Def Stan 05-138.
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
The information and/or documents for this opportunity are available on https://www.contracts.mod.uk/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your response manager and add the following access code: 5UC958PA7T. Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is 22 July 2020 10.00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.
If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ's) or the User Guides or contact the MOD DCO Helpdesk by emailing - support@contracts.mod.uk or call 0800 282 324.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
420 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:
See PQQ selection criteria in attached documentation.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The attached PQQ supplier selection criteria explains the down-selection process and criteria for the associated pre-qualification questionnaire. Ref 5UC958PA7T.
The attached Annex B to the ITT explains the tender evaluation process and criteria and should be read in conjunction with the DEFFORM 47.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Selection criteria as stated in the procurement documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
22/07/2020
Local time: 10:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
29/07/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.
https://www.gov.uk/government/publications/government-security-classifications
Advertising Regime OJEU: this contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
The information and/or documents for this opportunity are available on http://www.contracts.mod.uk.
You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your response manager and add the following access code: 5UC958PA7T.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.
If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ's) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone 0800 282 324.
Go reference: GO-2020616-DCB-16739475
VI.4) Procedures for review
VI.4.1) Review body
Ministry of Defence, Air Support, C17 Command Support and Airborne Equipment Project Team (CSAE PT)
Walnut 2b, NH1, MOD Abbey Wood
Bristol
BS34 8JH
UK
Telephone: +44 3067981949
E-mail: Samantha.wall444@mod.gov.uk
Internet address(es)
URL: https://www.contracts.mod.uk/
VI.4.2) Body responsible for mediation procedures
Ministry of Defence, Air Support, C17 Command Support and Airborne Equipment Project Team (CSAE PT)
Bristol
BS34 8JH
UK
Telephone: +44 3067981949
E-mail: Samantha.wall444@mod.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
PQQ submissions are to be received by the authority no later than 10 a.m. on 22 July 2020
Invitation to tender submitted to successful tenderers by 10 a.m. on 29 July 2020
Tenders to be received by the authority no later than 10 a.m. on 1 September 2020
Tender evaluation process to be performed between 7 September 2020 and 9 September 2020
Award decision to be made by 10 a.m. on 16 September 2020
VI.4.4) Service from which information about the review procedure may be obtained
Ministry of Defence, Air Support, C17 Command Support and Airborne Equipment Project Team (CSAE PT)
Walnut 2b, NH1, MOD Abbey Wood
Bristol
BS34 8JH
UK
Telephone: +44 3067981949
E-mail: Samantha.wall444@mod.gov.uk
VI.5) Date of dispatch of this notice
16/06/2020