Contract notice – utilities
Section I: Contracting
entity
I.1) Name and addresses
London and South Eastern Railway Ltd
04860660
3rd Floor, 41-51 Grey Street
Newcastle-upon-Tyne
NE1 6EE
UK
Contact person: Rob Parfitt
E-mail: robert.parfitt@southeasternrailway.co.uk
NUTS: UKC22
Internet address(es)
Main address: www.southeasternrailway.co.uk
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
https://go-ahead.smartsourceportal.com/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://go-ahead.smartsourceportal.com/
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://go-ahead.smartsourceportal.com/
I.6) Main activity
Railway services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply of Corporate Uniform
II.1.2) Main CPV code
18222000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Supply and distribution of Corporate Uniform to London and South Eastern Railway Ltd.
II.1.5) Estimated total value
Value excluding VAT:
5 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for one lot only
II.2) Description
Lot No: 1
II.2.1) Title
Corporate Uniform
II.2.2) Additional CPV code(s)
18222000
II.2.3) Place of performance
NUTS code:
UKI
UKJ4
UKJ27
UKJ28
Main site or place of performance:
The supply of uniform will be at selected locations throughout the operating network of London and South Eastern Railway Ltd.
II.2.4) Description of the procurement
The following non-exhaustive list of items will be within the scope of this procurement exercise and will be classified as core items:
— coats,
— jackets,
— jumpers,
— shirts,
— blouses,
— trousers,
— skirts,
— belts,
— hats,
— ties,
— gloves,
The successful contractor will be required to manufacture/supply items to a set design and stringent quality specification which, whilst durable and fit for purpose, provides London and South Eastern Railway Ltd with exceptional value for money. You will also ensure intelligent supply chain management to include consideration in terms of storage and distribution with a streamlined process for meeting ordering requirements quickly and efficiently. A suitable process for customer returns will form part of the wider contract management requirements and you will partake in regular dialogue with London and South Eastern Railway Ltd and support ongoing efficiency improvements and innovation.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
4 700 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
20/09/2020
End:
01/04/2022
This contract is subject to renewal: Yes
Description of renewals:
The contract may be renewed for separate 3 x 1 year extensions depending on the status of the South Eastern rail franchise and/or the requirements of London and South Eastern Railway Ltd
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Corporate Uniform — Conductors and Revenue Enforcement Officers
II.2.2) Additional CPV code(s)
18110000
35113400
II.2.3) Place of performance
NUTS code:
UKI
UKJ4
UKJ27
UKJ28
UKJ22
Main site or place of performance:
The supply of uniform will be at selected locations throughout the London and South Eastern Railway Ltd operating network.
II.2.4) Description of the procurement
The following non-exhaustive list of items will be within the scope of this procurement exercise and will be classified as core items:
— coats,
— jackets,
— jumpers,
— shirts,
— blouses,
— trousers,
— skirts,
— belts,
— hats,
— ties,
— gloves.
Such items will support the requirements of our conductors and revenue enforcement officers and thus we will require items that consider the safety of employees working within these roles.
The successful contractor will be required to manufacture/supply items to a set design and stringent quality specification which, whilst durable and fit for purpose, provides London and South Eastern Railway Ltd with exceptional value for money.
You will also ensure intelligent supply chain management to include consideration in terms of storage and distribution with a streamlined process for meeting ordering requirements quickly and efficiently. A suitable process for customer returns will form part of the wider contract management requirements and you will partake in regular dialogue with London and South Eastern Railway Limited and support ongoing efficiency improvements and innovation.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
300 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
20/09/2020
End:
01/04/2022
This contract is subject to renewal: Yes
Description of renewals:
The contract may be renewed for separate 3 x 1 year extensions depending on the status of the South Eastern rail franchise and/or the requirements of London and South Eastern Railway Ltd.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.6) Deposits and guarantees required:
Further information will be provided in the procurement documents, however suppliers will be assessed in relation to their current financial standing as part of this procurement process.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As stated within the procurement documents.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated with call for competition
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
29/07/2020
Local time: 16:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
07/08/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
London and South Eastern Railway Ltd
3rd Floor, 41-51 Grey Street
Newcastle-upon-Tyne
NE1 6EE
UK
VI.4.2) Body responsible for mediation procedures
London and South Eastern Railway Ltd
3rd Floor, 41-51 Grey Street
Newcastle-upon-Tyne
NE1 6EE
UK
VI.5) Date of dispatch of this notice
16/06/2020