Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Police and Crime Commissioner for West Yorkshire
Ploughland House, 62 George Street
Wakefield
WF1 1DL
UK
Contact person: c/o Arthur J. Gallagher Insurance Brokers Ltd — Mark Whittingham
Telephone: +44 7525593173
E-mail: Mark_Whittingham@ajg.com
NUTS: UKE45
Internet address(es)
Main address: www.ajg.com/uk
Address of the buyer profile: https://www.ajg.com/uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.bluelight.eu-supply.com
Additional information can be obtained from another address:
c/o Arthur J Gallagher Insurance Brokers Ltd — Mark Whittingham
Portmore House, Yeoman Business Park, Test Lane
Southampton
SO16 9JX
UK
Contact person: Mark Whittingham
Telephone: +44 7525593173
E-mail: Mark_Whittingham@ajg.com
NUTS: UKJ32
Internet address(es)
Main address: www.ajg.com/uk
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Aviation Insurance Services to the National Police Air Service and Other Emergency and UK Security Air Support Units
II.1.2) Main CPV code
66510000
II.1.3) Type of contract
Services
II.1.4) Short description
The provision of aviation insurance for police rotary wing, fixed wing and unmanned aerial vehicle operations on behalf of the police service, The National Police Air Service and other emergency units in the UK, against which designated authorities will be able to procure aviation insurance services for their air support units.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Aircraft and Equipment Insurance
II.2.2) Additional CPV code(s)
66514140
II.2.3) Place of performance
NUTS code:
UKE45
II.2.4) Description of the procurement
Purchase of insurance services for UK Police, The National Police Air Service and other UK Emergency Service Air Support Units.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/10/2020
End:
30/09/2023
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Aircraft Liability Insurance
II.2.2) Additional CPV code(s)
66516200
II.2.3) Place of performance
NUTS code:
UKE45
II.2.4) Description of the procurement
Purchase of insurance services for UK Police, The National Police Air Service and other UK Emergency Service Air Support Units.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/10/2020
End:
30/09/2023
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Aircraft General Liability Insurance
II.2.2) Additional CPV code(s)
66516400
II.2.3) Place of performance
NUTS code:
UKE45
II.2.4) Description of the procurement
Purchase of insurance services for UK Police, The National Police Air Service and other UK Emergency Service Air Support Units.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/10/2020
End:
30/09/2023
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Aircraft Hull War and Allied Perils Insurance
II.2.2) Additional CPV code(s)
66514140
II.2.3) Place of performance
NUTS code:
UKE45
II.2.4) Description of the procurement
Purchase of insurance services for UK Police, The National Police Air Service and other UK Emergency Service Air Support Units.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/10/2020
End:
30/09/2023
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Unmanned Aerial Systems (UAS)
II.2.2) Additional CPV code(s)
66514140
II.2.3) Place of performance
NUTS code:
UKE45
II.2.4) Description of the procurement
Purchase of insurance services for UK Police, The National Police Air Service and other UK Emergency Service Air Support Units.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/10/2020
End:
30/09/2023
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Aircraft Loss of Use Insurance
II.2.2) Additional CPV code(s)
66514140
II.2.3) Place of performance
NUTS code:
UKE45
II.2.4) Description of the procurement
Purchase of insurance services for UK Police, The National Police Air Service and other UK Emergency Service Air Support Units.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/10/2020
End:
30/09/2023
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Loss of Pilots Licence Insurance
II.2.2) Additional CPV code(s)
66512000
II.2.3) Place of performance
NUTS code:
UKE45
II.2.4) Description of the procurement
Purchase of insurance services for UK Police, The National Police Air Service and other UK Emergency Service Air Support Units.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/10/2020
End:
30/09/2023
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 8
II.2.1) Title
Crew and Passenger Personal Accident and Extra Expenses Insurance
II.2.2) Additional CPV code(s)
66512000
II.2.3) Place of performance
NUTS code:
UKE45
II.2.4) Description of the procurement
Purchase of insurance services for UK Police, The National Police Air Service and other UK Emergency Service Air Support Units.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/10/2020
End:
30/09/2023
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 9
II.2.1) Title
Aircraft Hull Deductible Insurance
II.2.2) Additional CPV code(s)
66514140
II.2.3) Place of performance
NUTS code:
UKE45
II.2.4) Description of the procurement
Purchase of insurance services for UK Police, The National Police Air Service and other UK Emergency Service Air Support Units.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/10/2020
End:
30/09/2023
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
This tender is open only to insurance companies and Managing General Agents regulated by the Financial Conduct Authority and Market Act 2000, Insurance Companies Act 1982 and any other statutory modifications thereof. Insurance companies and MGA’s may provide terms through an intermediary/broker.
For the avoidance of doubt this competition does not include a requirement for insurance broking services and placement of coverage will be by Gallagher with the bidding insurers/MGA and not via the introducing intermediary.
Evaluation will be undertaken as referred to within the ITT document.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Applicants are requested to provide with their letter of application details of their financial standing, including confirmation of company registration number and the company address.
Applicants may be asked for further information if the Authority feels it is necessary.
The financial assessment will be based upon a credit check and review of the supplied accounts in relation to the value of business for the lot(s) applied for.
Minimum level(s) of standards required:
All bidders should hold an AM Best rating of BBB+ or equivalent.
In addition where a contract is divided into lots then the minimum yearly turnover shall be twice the expected contract value of each individual lot(s) bid for, but the authority may set a minimum yearly turnover that a successful tenderer is to have in the event they are awarded several lots to be executed at the same time.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Service providers shall be authorised to write the classes of insurance listed within EU member states subject to English law and jurisdiction of English Courts.
Experience of providing insurance for similar organisations.
Willing to be vetted and as set out in detail in the tender documents.
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Financial Services and Market Act 2000, Insurance Companies Act 1982 and other statutory modifications thereof and associated obligations of the financial conduct authority.
Insurers must be authorised to carry out business in the relevant class of insurance listed in II.1.4).
This competition does not include a requirement for insurance broking services and insurance brokers are not eligible to participate in the tender.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
27/07/2020
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
28/07/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Police and Crime Commissioner for West Yorkshire
Ploughland House, 62 George Street
Wakefield
WF1 1DL
UK
Internet address(es)
URL: http://www.westyorkshire.police.uk
VI.4.2) Body responsible for mediation procedures
Police and Crime Commissioner for West Yorkshire
Ploughland House, 62 George Street
Wakefied
WF1 1DL
UK
Internet address(es)
URL: http://www.westyorkshire.police.uk
VI.4.4) Service from which information about the review procedure may be obtained
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079476000
VI.5) Date of dispatch of this notice
17/06/2020