Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
West Lothian Council
West Lothian Civic Centre, Howden South Road
Livingston
EH54 6FF
UK
Contact person: Tom Henderson
Telephone: +44 1506281814
E-mail: tom.henderson@westlothian.gov.uk
Fax: +44 1506281325
NUTS: UKM78
Internet address(es)
Main address: https://westlothian.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00140
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Letham Court Care Home Care Provision
Reference number: CC3526
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
Short breaks (respite) at Letham Court Residential Care Home, 2 Letham Court, Craigshill, Livingston EH54 5AY for those with medium to significant learning disabilities as well as complex physical / health care needs.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
2 379 168.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM78
II.2.4) Description of the procurement
Short breaks (respite) at Letham Court Residential Care Home, 2 Letham Court, Craigshill, Livingston EH54 5AY for those with medium to significant learning disabilities as well as complex physical / health care needs.
The contract in place is on a block basis for six placements in total; five being on a planned basis with the remaining one being used for emergencies or unplanned situations which may arise.
With a need for short break provision to be available within West Lothian for those with a medium to significant learning disability and complex physical / health care needs, the present Covid 19 situation is affecting lease finalisation and purchase arrangements. As additional time is required to finalise these matters, it is proposed that a direct award of 12 months is made to the incumbent provider.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 0
Price
/ Weighting:
100
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This is a direct award and there is no price/quality award criteria.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
The Council needs to respond immediately to the ongoing COVID-19 consequences with staff for example being diverted from their normal duties. The events that have led to the need for extreme urgency were unforeseeable and could not have been predicted by a reasonably diligent and informed Contracting Authority. The present situation is not attributable to the Contracting Authority in any way and with council staff employed in other capacities it is not possible to comply with the usual timescales in the 2015 Regulations. There is also no known available framework whereby a call off contract under an existing commercial agreement such as a framework or dynamic purchasing system could be undertaken. The Council therefore perceive that the extreme urgency factors within Section 33 of the Public Contracts (Scotland) Regulations 2015 have been met and with a duty to ensure that there is service provision for vulnerable persons, it is proposed that a direct award is made for a period of 12 months as the full impact of COVID 19 is unknown in terms of both our own workforce and that of the service provider. This will allow for short break provision to be available within West Lothian for those with a medium to significant learning disability and complex physical / health care needs and allow time for conclusion of the lease and a decision around the purchase of the property prior to undertaking tendering activity.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 083-198026
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/06/2020
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Leonard Cheshire Disability
Murrayburgh House, 17 Corstorphine Road
Edinburgh
EH126DD
UK
NUTS: UKM75
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 2 379 168.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Whilst the estimated contract value from commencement date and including proposed contract extension is GBP 2 379 168 the estimated contract extension is GBP 396 528.
(SC Ref:623830)
VI.4) Procedures for review
VI.4.1) Review body
Livingston Sheriff Court and Justice of the Peace Court
Howden South Road
Livingston
EH54 6FF
UK
VI.5) Date of dispatch of this notice
19/06/2020