Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Police and Crime Commissioner for Warwickshire
n/a
PO Box 4, Woodcote Drive, Leek Wootton
Warwick
CV35 7QB
UK
Contact person: Caroline Plane
Telephone: +44 1926415000
E-mail: caroline.plane@warwickshire.pnn.police.uk
NUTS: UKG13
Internet address(es)
Main address: https://www.warwickshire.police.uk/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/86783
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
OCC Cortex Upgrade
Reference number: 10828
II.1.2) Main CPV code
30200000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Provision of hardware and associated installation and commissioning services for new Operational Command and Control (OCC) Cortex system.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
900 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
51340000
72100000
II.2.3) Place of performance
NUTS code:
UKG13
II.2.4) Description of the procurement
Provision of hardware and associated installation and commissioning services for new Operational Command and Control (OCC) Cortex system.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons
Explanation
In October 2018 West Mercia Police served notice on Warwickshire Police to end the strategic alliance between the two forces. This led to a protracted period of discussion and negotiation before split of the Alliance was confirmed in 2019.
Prior to the Alliance separation, the OCC systems were due to be replaced by a new single system. However following the unexpected termination of the Alliance, a change in the replacement plans meant that the Warwickshire OCC was reliant on core applications that were in a fragile state and required replacing as matter of urgency. Following an in-depth phase of discovery and options analysis in late 2019, an urgent need to complete a migration of the Warwickshire OCC services from a non-compliant shared network to a separate, secure and PSN compliant network by 31 August 2020 was identified.
From a commercial perspective, this was necessary to avoid a circa GBP 1 million cost for service management and circuit lease of the existing network contract extension for an additional year.
From an operational perspective, this was necessary to avoid both the risk of losing PSN certification by remaining on a non compliant network post 31 August 2020 and continuation of a fragile, low resilience OCC service post this date.
Following technical discovery, the only viable option was to utilise the incumbent cortex provider (APD). Ensuring access to the specialist knowledge and experience of existing infrastructure and the necessary upgrade and migration activities to meet the deadline of 31 August 2020. As such a direct award was made to APD to deliver the necessary Cortex upgrade.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Contract No: 1
Title: OCC Cortex Upgrade
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
30/03/2020
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
APD Communications
Minster Corner
Hull
HU1 1RR
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 900 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Police and Crime Commissioner for Warwickshire
3 Northgate Street
Warwick
CV34 4SP
UK
Internet address(es)
URL: www.warwickshire.police.uk
VI.5) Date of dispatch of this notice
24/06/2020