Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Staffordshire County Council
Staffordshire Place 1, Tipping Street
Stafford
ST16 2DH
UK
Contact person: Laura Kendall
Telephone: +44 1785854656
E-mail: laura.kendall@staffordshire.gov.uk
NUTS: UKG24
Internet address(es)
Main address: https://www.staffordshire.gov.uk/Homepage.aspx
Address of the buyer profile: https://supplierlive.proactisp2p.com/Account/Login#
I.1) Name and addresses
Cannock Chase District Council
Beecroft Road
Cannock
WS11 1BG
UK
Contact person: Laura Kendall
Telephone: +44 1785854656
E-mail: laura.kendall@staffordshire.gov.uk
NUTS: UKG2
Internet address(es)
Main address: https://www.staffordshire.gov.uk/Homepage.aspx
Address of the buyer profile: https://supplierlive.proactisp2p.com/Account/Login#
I.1) Name and addresses
Stafford Borough Council
Civic Centre, Riverside
Stafford
ST16 3AQ
UK
Contact person: Laura Kendall
Telephone: +44 1785854656
E-mail: laura.kendall@staffordshire.gov.uk
NUTS: UKG2
Internet address(es)
Main address: https://www.staffordshire.gov.uk/Homepage.aspx
Address of the buyer profile: https://supplierlive.proactisp2p.com/Account/Login#
I.1) Name and addresses
South Staffordshire Council
Wolverhampton Road
Codsall
WV8 1PX
UK
Contact person: Laura Kendall
Telephone: +44 1785854656
E-mail: laura.kendall@staffordshire.gov.uk
NUTS: UKG39
Internet address(es)
Main address: https://www.staffordshire.gov.uk/Homepage.aspx
Address of the buyer profile: https://supplierlive.proactisp2p.com/Account/Login#
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework Agreement for Furniture
Reference number: IA1774
II.1.2) Main CPV code
39100000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Framework agreement for the supply, delivery, installation of office, educational and library furniture.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
6 500 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Office Furniture
II.2.2) Additional CPV code(s)
39130000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UK
II.2.4) Description of the procurement
This tender is for the supply, delivery and installation of office furniture including but not limited to; desks, chairs, pedestals, tambour units, meeting room furniture and library furniture to Staffordshire County Council and other contracting authorities via call-off contracts under a framework agreement. The customer base comprises of approximately 1 800 ordering and delivery points.
The contract will operate as a framework agreement and the County Council makes no guarantee as to the volume of business on offer. Any volumes given are indicative only, intended as a general guide based on requirements. Due to ongoing County Council structure reviews any data is approximate as a future forecast.
Other public sector organisations may utilise this framework agreement for their own requirements. Staffordshire County Council may allow the agreement to be used by or on behalf of other UK public sector non-profit bodies. These will include Central Government Departments and their Agencies, NHS bodies, local authorities, police and emergency services, and metropolitan/district councils educational establishments, utilities, registered charities, universities/colleges, police, fire and a large number of charitable organisations.
For this framework the Council is allowing the following bodies to utilise the agreement – Stafford Borough Council, Cannock Chase District Council and South Staffordshire Council, however other organisations may also use it during the term of the framework.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 20
Price
/ Weighting:
80
II.2.11) Information about options
Options:
Yes
Description of options:
The Agreement term will be from 1 July 2020 to 30 June 2022, with options to extend by 2 x 12 months by 1 July 2022 to 30 June 2023 and 1 July 2023 to 30 June 2024. In the event the agreement is extended the extension shall be on the same terms and conditions of contract as the original agreement period and will ultimately be at the County Council’s sole discretion.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Educational Furniture
II.2.2) Additional CPV code(s)
39160000
39161000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UK
II.2.4) Description of the procurement
This tender is for the supply, delivery and installation of furniture apparatus and equipment to Staffordshire County Council, Schools and Academies via call-off contracts under a framework agreement.
The framework agreement is for the supply, delivery and Installation of educational furniture, apparatus and equipment to educational establishments which includes but is not limited to; desks, chairs, pedestals, tambour units, meeting room furniture and first aid equipment on an ad-hoc basis as and when required by the County Council, Schools and Academies in Staffordshire.
The educational lot should also cater for school apparatus such as but not limited to bunsen burners, sports equipment (netballs, rugby balls), dining room furniture, library furniture and playground equipment.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 20
Price
/ Weighting:
80
II.2.11) Information about options
Options:
Yes
Description of options:
The agreement term will be from 1 July 2020 to 30 June 2022, with options to extend by 2 x 12 months by 1 July 2022 to 30 June 2023 and 1 July 2023 to 30 June 2024. In the event the agreement is extended the extension shall be on the same terms and conditions of contract as the original agreement period and will ultimately be at the County Council’s sole discretion.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Library Furniture
II.2.2) Additional CPV code(s)
39155000
39155100
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UK
II.2.4) Description of the procurement
This tender is for the supply, delivery and installation of library furniture to Staffordshire County Council, Schools and Academies, via call-off contracts under a framework agreement. The lot includes for:
• management of specific library re-fit, or a programme of library re-fits
• design of new internal library layout with an innovative design solution
• supply of goods, i.e. furniture and fittings, etc.
• installation of goods, i.e. furniture and fittings, etc.
• advise on signage and graphics for refitted library
• after sales support
• training on the use of supplied goods, where necessary.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 20
Price
/ Weighting:
80
II.2.11) Information about options
Options:
Yes
Description of options:
The agreement term will be from 1 July 2020 to 30 June 2022, with options to extend by 2 x 12 months by 1 July 2022 to 30 June 2023 and 1 July 2023 to 30 June 2024. In the event the Agreement is extended the extension shall be on the same terms and conditions of contract as the original agreement period and will ultimately be at the County Council’s sole discretion.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 031-073694
Section V: Award of contract
Lot No: 1
Contract No: IA1774
Title: Office Furniture
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
24/06/2020
V.2.2) Information about tenders
Number of tenders received: 17
Number of tenders received from SMEs: 14
Number of tenders received by electronic means: 17
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
FMS Interior Services Ltd
197-201 Manchester Road
West Timperley
WA14 5NU
UK
NUTS: UKD3
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Leicester Office Furnishers Ltd
Unit 8 Woodgate Centre, 74 Bradgate Street
Leicester
LE4 0AW
UK
NUTS: UKF21
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Southerns Broadstock Ltd
The Green Sand Foundry, 99 Water Lane
Leeds
LS11 5QN
UK
NUTS: UKE42
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 2 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: IA1774
Title: Educational Furniture
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
24/06/2020
V.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received from SMEs: 5
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Draft Design Build Ltd
11 Ivanhoe Road, Hogwood Lane Industrial Estate
Finchampstead
RG40 4QW
UK
NUTS: UKJ11
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Morleys (Bicester) Ltd
472-488 Brixton Road
London
SW9 8EH
UK
NUTS: UKI
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Wagstaff Interiors Group
9 Brewhouse Yard
Clerkenwell
EC1V 4JR
UK
NUTS: UKI
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 3 500 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: IA1774
Title: Library Furniture
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
24/06/2020
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 5
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
FG Library Products Ltd
Concept House, Upon Valley Way East, Pineham Business Park
Northampton
NN4 9EF
UK
NUTS: UKF2
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
The Design Concept
First Floor, Templeback, 10 Temple Back
Bristol
BS1 6FL
UK
NUTS: UKK11
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
YPO
41 Industrial Park
Wakefield
WF2 0XE
UK
NUTS: UKE45
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
This is an electronic tender. All submissions must be made via the formal contracting authority electronic tendering platform.
All requests for information to be sent through the electronic tendering portal and message facility on the Proactis electronic tendering system.
How to register — follow the link to Proactis electronic tendering:
— https://supplierlive.proactisp2p.com/Account/Login
If you require urgent assistance regarding the initial usage of the eTendering package please contact the contracting authority point-of-contact in Section I.1 of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to commercial.team@staffordshire.gov.uk
This procurement is for a framework agreement between the appointed providers(s) and the contracting authority, to supply predominately services on an ad-hoc call-off basis, as and when required.
The contracting authority or its public sector partners/customers makes no guarantee as to the volume of business on offer or to be awarded and any volumes given are indicative only and intended as a general guide. There is no commitment at the time of tendering from any parties outside of the contracting authority and this should be taken into consideration when bidding.
All framework management, post-tender, will be in accordance with the Public Contracts Regulations 2015. The call-off orders will be allocated by terms laid down in the framework. Please see the tender documentation for further details.
The contracting authority also reserves the right to operate a public tender or quotations outside of the framework where so required.
As part of the Governments National Procurement Strategy, collaborative working and supporting other authorities now forms part of the contracting authority's procurement remit. This agreement may be made available to other contracting authorities including without limitation Councils and Public Bodies within Staffordshire and neighboring geographical areas as prescribed by the NUTS codes in this notice. These will include health and NHS bodies, local authorities, contracting authorities, any other government department, defence, police and emergency services, metropolitan/district councils, utilities, educational establishments and utilities, including the contracting authorities named in this notice. These organisations will be afforded third party rights or be named as beneficiaries under the contract or contracts where appropriate.
Financing/payment:
— payments may be made following acceptance by the banking agents of Staffordshire County Council.
Legal form of groups of providers:
— no special legal form is required by the grouping of providers but each provider will be required to become jointly or severally responsible for the contract before acceptance.
For reference the following website outlines the contracting authority's policy on the community right to challenge:
— http://www.staffordshire.gov.uk/business/procurement/Community-Right-to-Challenge/Community-Right-to-Challenge.aspx
VI.4) Procedures for review
VI.4.1) Review body
Staffordshire County Council
Tipping Street
Stafford
ST16 2DH
UK
VI.4.2) Body responsible for mediation procedures
Staffordshire County Council
Tipping Street
Stafford
ST16 2DH
UK
VI.4.4) Service from which information about the review procedure may be obtained
Staffordshire County Council
Tipping Street
Stafford
ST16 2DH
UK
VI.5) Date of dispatch of this notice
24/06/2020