Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Bedfordshire Fire and Rescue Authority
92 Southfields Road, Kempston
Bedford
MK42 7NR
UK
Contact person: Elli Nikolaou
Telephone: +44 1234845140
E-mail: procurement@bedsfire.gov.uk
NUTS: UKH24
Internet address(es)
Main address: https://www.bedsfire.gov.uk/home.aspx
Address of the buyer profile: https://www.bedsfire.gov.uk/home.aspx
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Other: Emergency Services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of a Replacement Integrated Communication Control System and Mobilising Solution
Reference number: BF0581
II.1.2) Main CPV code
51300000
II.1.3) Type of contract
Services
II.1.4) Short description
Bedfordshire Fire and Rescue Service, trading as Bedfordshire Fire and Rescue Authority (the 'Authority'), is inviting expressions of interest from organisations wishing to enter into a contract for the design, implementation, installation and maintenance of a replacement integrated communication control system and mobilising solution.
The main deliverables of the solution will include the following:
• provision of all hardware, including but not limited to workstation and server based hardware;
• provision of the core command and control software;
• provision of resilience/fall back arrangements by way of establishing a secondary control location;
• design, development, implementation, configuration, testing, user transition and training;
• provision of maintenance and support services throughout the life of the contract; and
• provision of a new incident reporting system (IRS).
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 759 855.33
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKH24
Main site or place of performance:
Bedford.
II.2.4) Description of the procurement
Bedfordshire Fire and Rescue Service, trading as Bedfordshire Fire and Rescue Authority (the 'Authority'), is inviting expressions of interest from suitably qualified organisations wishing to enter into a contract for the design, implementation, installation and maintenance of a replacement integrated communication control system and mobilising solution.
The main deliverables of the solution will include the following:
• provision of all hardware, including but not limited to workstation and server based hardware;
• provision of the core command and control software;
• provision of resilience/fall back arrangements by way of establishing a secondary control location at the Authority's Reference Site;
• design, development, implementation, configuration, testing, user transition and training;
• provision of maintenance and support services throughout the life of the contract; and
• provision of a new incident reporting system (IRS).
During the contract term, the solution will need to obtain ESN accreditation and smoothly and successfully transition from the current Airwave Tetra system to the Emergency Services Network.
The Authority is conducting this procurement under the Competitive Procedure with Negotiation (‘CPN’) pursuant to Regulation 29 of the Public Contracts Regulations 2015, as amended. In the event the Authority exercises the right to award on the basis of initial tenders without negotiation as prescribed by Regulation 29. it is anticipated that the contract will be awarded in January 2020 and the formal Services Phase shall commence on 14 January 2020 for a period of five (5) years from the Go Live Date with an option to extend for any period or periods of up to four (4) years in twelve (12) or twenty-four (24) month blocks, such extension to be exercised at the Authority’s discretion.
The Authority has set an overall affordability envelope for the delivery of the contract. Submissions with a total whole life cost over the initial five (5) year contract term in excess of GBP 1.8 million will be disqualified.
The Authority is not prescribing any specific technologies and/or hosting arrangements and as such all technical solutions put forward will be considered, providing they are capable of meeting the Authority's requirements.
The Authority is procuring this contract on the basis of an outcomes-based specification with the view of encouraging innovative solutions and ensuring that continuous improvement and further technological development can be achieved during the contract term.
The Authority reserves its position as to whether it will (or not) enter into contractual arrangements. Subsequently, the publication of the selection questionnaire instructions pack and the invitation to submit initial tenders (ISIT) Pack in no way commits the Authority to enter into any contractual relationship with the Bidders or any other party.
The Authority reserves the right to:
— cancel, postpone, suspend or abort the selection and evaluation process at any stage of this procurement in its entirety,
— vary the project timetable or procurement process, including without limitation, to introduce further submission requirements; and
— amend, vary or digress from the process set out in the ISIT Pack. In the event of any change to the process, the Authority will inform all Bidders of the change.
II.2.5) Award criteria
Quality criterion: Quality (technical quality questions and scenario testing)
/ Weighting: 70
Cost criterion: Price (whole life costs)
/ Weighting: 30
II.2.11) Information about options
Options:
Yes
Description of options:
In the event the Authority exercises the right to award on the basis of initial tenders without negotiation as prescribed by Regulation 29 of the Public Contract Regulations 2015, as amended, it is anticipated that the contract will be awarded in January 2020 and the formal Services Phase shall commence on 14 January 2020 for a period of five (5) years from the Go Live Date (14 January 2021) with an option to extend for any period or periods of up to four (4) years in twelve (12) or twenty-four (24) month blocks, such extension to be exercised at the Authority’s discretion.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/Y4A5FXQUEN
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 160-394710
Section V: Award of contract
Contract No: BF0581
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
17/06/2020
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Airwave Solutions Ltd
03985643
Nova South, 160 Victoria Street
London
SW1E 5LB
UK
Telephone: +44 1234845140
E-mail: procurement@bedsfire.gov.uk
NUTS: UKH24
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 759 855.33
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 46 %
Short description of the part of the contract to be subcontracted:
Provision, support and maintenance of the CAD and IRS elements of the contract by 3TC.
Section VI: Complementary information
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: Y4A5FXQUEN Please ensure you follow any instruction provided to you here.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=503013842
GO Reference: GO-2020622-PRO-16755078
VI.4) Procedures for review
VI.4.1) Review body
Bedfordshire Fire and Rescue Authority
92 Southfields Road, Kempston
Bedford
MK42 7NR
UK
Telephone: +44 1234845023
E-mail: procurement@bedsfire.gov.uk
Internet address(es)
URL: https://www.bedsfire.gov.uk/home.aspx
VI.4.2) Body responsible for mediation procedures
Bedfordshire Fire and Rescue Authority
92 Southfields Road, Kempston
Bedford
MK42 7NR
UK
Telephone: +44 1234845023
E-mail: procurement@bedsfire.gov.uk
Internet address(es)
URL: https://www.bedsfire.gov.uk/home.aspx
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Reviews and appeals will be referred to the Bedfordshire Fire and Rescue Service Assistant Chief Fire Officer or the Deputy Chief Fire Officer.
The procurement, negotiations and any resulting contract will be subject to English law and the exclusive jurisdiction of the English courts.
VI.4.4) Service from which information about the review procedure may be obtained
Bedfordshire Fire and Rescue Authority
92 Southfields Road, Kempston
Bedford
MK42 7NR
UK
Telephone: +44 1234845023
E-mail: procurement@bedsfire.gov.uk
Internet address(es)
URL: https://www.bedsfire.gov.uk/home.aspx
VI.5) Date of dispatch of this notice
22/06/2020