Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
West Lothian Council
West Lothian Civic Centre, Howden South Road
Livingston
EH54 6FF
UK
Contact person: Tom Henderson
Telephone: +44 1506281814
E-mail: tom.henderson@westlothian.gov.uk
Fax: +44 1506281325
NUTS: UKM78
Internet address(es)
Main address: https://westlothian.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00140
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supported Living Services at Bathgate and Uphall station
Reference number: CC9034
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
A direct award to the incumbent provider in light of the present Covid-19 pandemic to ensure that the Council has supported living services to tenants in separate properties at Bathgate and Uphall Station.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 209 030.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
85300000
II.2.3) Place of performance
NUTS code:
UKM78
II.2.4) Description of the procurement
A direct award for supported living services to eight adults with profound and moderate learning disabilities with high support needs based in two locations in West Lothian: Gideon Street, Bathgate EH48 4HD (premises owned by Barony Housing Association) and Pumpherston Road, Uphall Station which is owned by the incumbent provider.
A direct award is required to ensure continuity of care for vulnerable service users during the present Covid-19 pandemic.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 0
Price
/ Weighting:
100
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
As this was a direct award and no competitive tendering activity took place, there is no price or quality award criteria.
Also,although the estimated total value including the proposed contract extension is GBP 1 209 030 the estimated value of the proposed extension is GBP 301 070.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
The Council needs to respond immediately to the ongoing Covid-19 consequences with staff for example being diverted from their normal duties. The events that have led to the need for extreme urgency were unforeseeable and could not have been predicted by a reasonable diligent authority. The present situation is not attributable to the contracting authority in any way and with council staff employed in other capacities it is not possible to comply with the usual timescales in the 2015 Regulations. There is also no known available framework whereby a call off contract under an existing commercial agreement such as a framework or Dynamic Purchasing System could be undertaken. The Council therefore perceive that the extreme urgency factors within Section 33 of the Public Contracts (Scotland) Regulations 2015 have been met and with a duty to ensure that there is service provision for vulnerable persons, it is proposed that a direct award is made for a period of seven months as the full impact of Covid-19 is unknown in terms of both our own workforce and that of service providers. This will allow time for tendering activity to re-commence.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 087-209529
Section V: Award of contract
Contract No: Supported Living Services at Bathgate and Uphall station
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/06/2020
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Real Life Options
David Wandless House, A1 Business Park, Knottingley Road
Knottingley
WF11 0BU
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 209 030.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Approval for decision was made by the West Lothian Council Chief Executive in the absence of the West Lothian Health and Social Care Partnership Contracts Advisory Group due to the ongoing Covid-19 pandemic.
(SC Ref:623981)
VI.4) Procedures for review
VI.4.1) Review body
Livingston Sheriff Court and Justice of the Peace Court
Howden South Road
Livingston
EH54 6FF
UK
VI.5) Date of dispatch of this notice
23/06/2020