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Summary

OCID:: ocds-kuma6s-111451
Published by:: Coleg Sir Gar
Authority ID:: AA0265
Publication date:: 14 June 2021
Deadline date:: 30 June 2021
Notice type:: Contract Notice
Has documents:: Yes
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

Coleg Sir Gar and Coleg Ceredigion (hereinafter referred to as “the Colleges”, or abbreviated to “CSG / CC”) is seeking to replace the current paper-based system of expenses management, with a new electronic system. This system will be made available to College staff in order to automate the procedure that they must undertake in order to claim back any expenses that they incur as part of their duties. The majority of the claims received relate to travel, and the purpose of the new system will be to streamline this procedure, while ensuring full compliance with the relevant College policies and procedures. The College wishes to have this system implemented and ready-for-staff, prior to 1st October 2021, and contract with the successful partner for a duration of 5 years, from the Contract Start Date, with the potential of 2x 1 year further extensions (to a maximum of 7 years).

Full notice text

CONTRACT NOTICE – NATIONAL

Notice Type: SERVICES

1 Authority Details

1.1 Authority Name and Address

Official Name: Coleg Sir Gar
Postal Address: Coleg Sir Gâr, Graig Campus, Sandy Road, Llanelli,
Town: Carmarthenshire	Postal Code: SA15 4DN	Country: UK
For the attention of: Heidi Davies, Procurement Manager	Telephone: +44 1554748092
E-Mail:	Fax: +44 1554748022
Internet Address (URL): www.colegsirgar.ac.uk

1.2 Address from which documentation may be obtained

Official Name: Sell2Wales Website
Postal Address:
Town:	Postal Code:	Country: UK
For the attention of:	Telephone:
E-Mail:	Fax:
Internet Address (URL): www.sell2wales.gov.wales

1.3 Completed documents must be returned to:

Official Name: Sell2Wales Portal
Postal Address:
Town:	Postal Code:	Country: UK
For the attention of:	Telephone:
E-Mail:	Fax:
Internet Address (URL): www.sell2wales.gov.wales

2 Contract Details

2.1 Title

CSG2021/149. Supply, implementation and ongoing support services in relation to an online Staff Trav

2.2 Description of the goods or services required

This system will be made available to College staff in order to automate the procedure that they must undertake in order to claim back any expenses that they incur as part of their duties. The majority of the claims received relate to travel, and the purpose of the new system will be to streamline this procedure, while ensuring full compliance with the relevant College policies and procedures.

The College wishes to have this system implemented and ready-for-staff, prior to 1st October 2021, and contract with the successful partner for a duration of 5 years, from the Contract Start Date, with the potential of 2x 1 year further extensions (to a maximum of 7 years).

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=111451.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3 Notice Coding and Classification

a) Commodity Codes

	Code		Description
	48442000		Financial systems software package

b) Delivery Location/Area

	Code		Location
	1014		South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
	1018		Swansea

2.4 Total quantity or scope of tender

3 Conditions for Participation

3.1 Minimum standards and qualification required

4 Administrative Information

4.1 Type of Procedure

Single stage

4.2 Reference number attributed to the notice by the contracting authority

CSG2021/149

4.3 Time Limits

Time-limit for receipt of completed tenders
30-06-2021 Time 12:00

Estimated award date
16-07-2021

4.5 Language or languages in which tenders or requests to participate can be drawn up

4.6 Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

5 Other Information

5.1 Additional Information

(WA Ref:111451)

5.2 Additional Documentation

The following additional documents relating to this notice are available from the site:

CSG2021.149. Document 1 - Tendering Information and Instructions

CSG2021.149. Document 2 - Tender Specification

CSG2021.149. Document 3 - Terms and Conditions

CSG2021.149. Q1 Response, and Pricing Schedule

CSG2021.149. Appendix 1.

CSG2021.149. Appendix 2 - CSG Travelling Expenses Guide

CSG2021.149. Appendix 3 - CC Staff Travel and Subsistence Policy

5.3 Publication date of this notice

14-06-2021

SF 51a

Coding

Commodity categories

ID	Title	Parent category
48442000	Financial systems software package	Financial analysis and accounting software package

Delivery locations

ID	Description
1014	South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018	Swansea

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: N/a
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Postbox – for Buyers and Suppliers

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.