Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Hampshire County Council
The Castle
Winchester
SO23 8UJ
UK
E-mail: procurement.support@hants.gov.uk
NUTS: UKJ3
Internet address(es)
Main address: www.hants.gov.uk
Address of the buyer profile: https://in-tendhost.co.uk/hampshire
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Fleet Management System for Hampshire County Council’s Hampshire Transport Management Business
Reference number: CC15095
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Provision of an externally hosted fleet management software solution and associated services including but not limited to the following supply, implementation, migration, hosting, support and maintenance and training.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
201 653.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48100000
48400000
48430000
II.2.3) Place of performance
NUTS code:
UKJ3
Main site or place of performance:
Winchester.
II.2.4) Description of the procurement
Hampshire County Council wishes to purchase and implement a dedicated, externally hosted fleet management software solution for Hampshire Transport Management (HTM). HTM is the in-house supplier of vehicles to the council, local schools and wider community such as charities and council employees.
The Service should include (but not limited to) the following: implementation and configuration including migration of the current database, hosting, maintenance and support services, training services, project management and consultancy as required.
HTM asset manages items of equipment and plant for the council (countryside, parks) It also services and arranges vehicles for local schools. The council is responsible for 474 maintained schools 52 academy schools and supports local community initiatives with transport needs.
HTM have circa 60 staff who provide the hire desk for short term hires, 5 (five) workshops which carry out vehicle services of which 2 workshops carry out MOT’s, HTM also provide fuel card management and fuel supply, car leasing, and a corporate car share scheme.
II.2.5) Award criteria
Quality criterion: As stated in the tender docuements
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 225-554970
Section V: Award of contract
Title: Fleet Management System for Hampshire County Council’s Hampshire Transport Management Business
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
07/06/2021
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Civica UK Ltd
8th Floor, Southbank Central 30 Stamford Street
London
SE1 9LQ
UK
NUTS: UKI44
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 201 653.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
To participate, please register at https://in-tendhost.co.uk/hampshire and complete and submit the tender return the ‘Help’ or ‘Information for Suppliers’ buttons on the portal provide detailed step by step guides but the project is accessed by:
— logging into in-tend (once registered),
— selecting ‘View Details’ on the relevant advert
— clicking the ‘Express Interest’ tab,
— following the on-screen instructions,
— please make sure you complete and submit the tender return as per the instructions with reference to II.3), the contract notice will be published on the contracts finder and Hampshire County Council e-tendering portal In-Tend.
Responses to this invitation to tender and all correspondence must be via the in-tend portal.
VI.4) Procedures for review
VI.4.1) Review body
Hampshire County Council
Winchester
S023 8UJ
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
As set out in the Public Contract Directive 2014/24/EU.
VI.5) Date of dispatch of this notice
11/06/2021