CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Supply of Licensing Plates Badges Consumables & Other Assoc. Products

2.2

Description of the goods or services required

The Council has a requirement for the supply of consumables for licence plates and badges and other associated products.

It is envisaged that a framework with a single supplier will be set up for a period of two (2) years, with an option to extend for up to a further two (2) periods of twelve (12) months each. Items will be called off on an as required basis and there is no guarantee of quantities or supply under this framework.

The Council licence hackney carriages, private hire vehicles, dual purpose hackney carriage and private hire vehicle drivers, scrap metal traders and issue personal licences in accordance with Licensing Act 2003 which require the production of plates or badges.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=111506.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The number and frequency of current licences is as follows, these figures are in no way guaranteed and will likely vary throughout the course of the framework period at any given time:

TYPE OF LICENCE - PERIOD OF LICENCE - NUMBER:

Hackney Carriages - Annual - 272

Private Hire Vehicles - Annual - 87

HC and PHV Drivers - Majority three years - 409

Scrap Metal - Three years - 22

LA03 Personal licences - Indefinite - Cannot be predicted however 54 received in last 12 months.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Bidders must complete the ETender project on the Proactis Plaza Portal.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

CCBC/PS1916/21/AP(RQST12922)

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

This tender process will be undertaken utilising Caerphilly County Borough Council's Proactis e-tendering system. Therefore, organisations are required to register their interest by registering onto the system using the directions below (to register and access tender documents).

PLEASE NOTE THE SELL2WALES REGISTER NOW FUNCTION IS NOT AN EXPRESSION OF INTEREST IN THIS PROJECT YOU MUST FOLLOW THE BELOW STEPS:

If you are already registered go to point 11.

1. Log in to the Proactis E-Sourcing Portal at https://supplierlive.proactisp2p.com/Account/Login

2. Click the "Register Now" button at the bottom of the window

3. Enter your correct Organisation Name, Details and Primary Contact Details. The system will auto generate the Organisation ID and User Name for you.

4. Please make a note of the Organisation ID and User Name, then click "Register".

5. You will then receive an email from the system asking you to "Click here to activate your account". This takes you to Enter

Organisation Details.

6. Please enter the information requested, click "Next" and follow the instructions ensuring that you enter all applicable details.

7. In the Enter Product Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice.

8. Accept the Terms and Conditions and then click "Next". This takes you in to the Welcome window.

9. In the "Welcome" window please enter your Organisation name, Organisation ID and User Name (User ID). You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded.

10. Now click "Done" and you will enter the Supplier Home page.

11. From the Home Page, go to the “Opportunities” area, then search for New Opportunities. Click on the “ID” of the relevant opportunity and then click to register your interest on the relevant button. Click the "Requests from Buyers" command in the Opportunities area. This will take you to the list of current opportunities available to you.

12. Click the Project ID that relates to this notice, this will take you into the Tender Request.

13. Note the closing date for completion of the relevant project. Please review the "Items" tab and the Documents tab as there will

be information relating to the project held here.

14. You can now either "Create a Response" to, or "Decline" this opportunity.

A supplier guide is available via the portal detailing how to use the Proactis system All queries are to be made via the messaging system on the Proactis portal.

If you require assistance please contact Jemma Ford on 01443 863163 - fordj1@caerphilly.gov.uk

(WA Ref:111506)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Bidders will be required to submit a method statement detailing how they will assist the Council in achieving its objectives with regard to the Wellbeing of Future Generations (Wales) Act 2015, this will include

community benefits such as local supply chains, community initiatives etc.

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice