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Contract Award Notice

Greater Glasgow Health Board Radiotherapy OMS, TPS and DICOM Archive

  • First published: 18 June 2021
  • Last modified: 18 June 2021

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
Published by:
The Common Services Agency (more commonly known as NHS National Services Scotland) (‘NSS’)
Authority ID:
AA77631
Publication date:
18 June 2021
Deadline date:
-
Notice type:
Contract Award Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

It was envisaged that Treatment Planning Systems 1 and 2 would facilitate different functions in clinical use.

Treatment Planning System 2 was intended primarily as a dose verification and quality assurance tool. It would perform multiple roles including secondary dose calculation for independent verification of monitor units, real time and off-line verification of on-treatment delivery via logging of key treatment variables and EPID Dosimetry, and logging of the department’s QA activity.

Full notice text

Contract award notice

Results of the procurement procedure

Section I: Contracting entity

I.1) Name and addresses

The Common Services Agency (more commonly known as NHS National Services Scotland) (‘NSS’)

Gyle Square (NSS Head Office), 1 South Gyle Crescent

Edinburgh

EH12 9EB

UK

Contact person: Alan Summers

Telephone: +44 1312756511

E-mail: alan.summers2@nhs.scot

NUTS: UKM

Internet address(es)

Main address: http://www.nhsscotlandprocurement.scot.nhs.uk/

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Health

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Greater Glasgow Health Board Radiotherapy OMS, TPS and DICOM Archive

Reference number: SLC818/2020

II.1.2) Main CPV code

33150000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

Greater Glasgow Health Board (more commonly known as NHS Greater Glasgow and Clyde) operates the Beatson West of Scotland Cancer Centre (being the Gartnavel General Hospital and the Lanarkshire Beatson) and had a requirement to replace its treatment Oncology Management System, two treatment planning systems (TPS) and Radiotherapy DICOM Archive under the Scottish Government’s Radiotherapy Capital Equipment Replacement Programme (CERP).

This NHS Requirement included the provision for the purchase of the following Products:

Lot 1: Oncology Management System;

Lot 2: Treatment Planning System 1;

Lot 3: Treatment Planning System 2;

Lot 4: Radiotherapy DICOM Archive.

Contractors could tender for any single, or multiple lots, up to and including all 4 lots. Separate tenders should have been submitted for each lot. Contractors could submit more than 1 tender for any given lot. A single tender for more than 1 lot combined would not be considered.

II.1.6) Information about lots

This contract is divided into lots: Yes

II.1.7) Total value of the procurement

Value excluding VAT: 3 186 518.00  GBP

II.2) Description

Lot No: 1

II.2.1) Title

Oncology Management System

II.2.2) Additional CPV code(s)

33150000

33151000

II.2.3) Place of performance

NUTS code:

UKM8


Main site or place of performance:

The Beatson West of Scotland Cancer Centre,

Gartnavel General Hospital,

Glasgow

And

The Lanarkshire Beatson

University Hospital Monklands,

Airdrie

II.2.4) Description of the procurement

The Oncology Management System (OMS) must operate as a single entity across the Beatson and be able to accommodate radiotherapy data and images for upwards of 230 000 patients, with over 4 000 000 treatment histories, and have the capacity for increases in radiotherapy workload for the next five years. The estimated increase in database growth is 10 GB per annum with accompanying image storage growth of approximately 2TB per annum.

II.2.5) Award criteria

Quality criterion: NHS Requirement / Weighting: 30

Quality criterion: Implementation / Weighting: 30

Cost criterion: Cost / Weighting: 40

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Contractors could tender for any single, or multiple lots, up to and including all 4 lots. Separate tenders should have been submitted for each lot. Contractors could submit more than 1 tender for any given lot. A single tender for more than 1 lot combined would not be considered.

Lot No: 2

II.2.1) Title

Treatment Planning System 1

II.2.2) Additional CPV code(s)

33150000

33151000

II.2.3) Place of performance

NUTS code:

UKM8


Main site or place of performance:

The Beatson West of Scotland Cancer Centre,

Gartnavel General Hospital,

Glasgow

And

The Lanarkshire Beatson

University Hospital Monklands,

Airdrie

II.2.4) Description of the procurement

It was envisaged that Treatment Planning Systems 1 and 2 would facilitate different functions in clinical use. Treatment Planning System 1 was intended to be the department’s primary pre-treatment planning system for almost all radical and palliative treatments. To that extent the systems required capacity to host a large number of simultaneous users executing a variety of planning functions such as outlining, optimisation and dose calculation.

II.2.5) Award criteria

Quality criterion: NHS Requirement / Weighting: 30

Quality criterion: Implementation / Weighting: 30

Cost criterion: Cost / Weighting: 40

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Contractors could tender for any single, or multiple lots, up to and including all 4 lots. Separate tenders should have been submitted for each lot. Contractors could submit more than 1 tender for any given lot. A single tender for more than 1 lot combined would not be considered.

Lot No: 3

II.2.1) Title

Treatment Planning System 2

II.2.2) Additional CPV code(s)

33150000

33151000

II.2.3) Place of performance

NUTS code:

UKM8


Main site or place of performance:

The Beatson West of Scotland Cancer Centre,

Gartnavel General Hospital,

Glasgow

And

The Lanarkshire Beatson

University Hospital Monklands,

Airdrie

II.2.4) Description of the procurement

It was envisaged that Treatment Planning Systems 1 and 2 would facilitate different functions in clinical use.

Treatment Planning System 2 was intended primarily as a dose verification and quality assurance tool. It would perform multiple roles including secondary dose calculation for independent verification of monitor units, real time and off-line verification of on-treatment delivery via logging of key treatment variables and EPID Dosimetry, and logging of the department’s QA activity.

II.2.5) Award criteria

Quality criterion: NHS Requirement / Weighting: 30

Quality criterion: Implementation / Weighting: 30

Cost criterion: Cost / Weighting: 40

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Contractors could tender for any single, or multiple lots, up to and including all 4 lots. Separate tenders should have been submitted for each lot. Contractors could submit more than 1 tender for any given lot. A single tender for more than 1 lot combined would not be considered.

Lot No: 4

II.2.1) Title

Radiotherapy DICOM Archive

II.2.2) Additional CPV code(s)

33150000

33151000

II.2.3) Place of performance

NUTS code:

UKM8


Main site or place of performance:

The Beatson West of Scotland Cancer Centre,

Gartnavel General Hospital,

Glasgow

And

The Lanarkshire Beatson

University Hospital Monklands,

Airdrie

II.2.4) Description of the procurement

It was essential that the DICOM Archive offered provided a high level of integration, at both the software and hardware levels, with the Beatson’s existing imaging facilities and all commonly available oncology management systems and treatment planning systems. The need to duplicate or import and export data and images must have been minimised to maximise service efficiency and work.

II.2.5) Award criteria

Quality criterion: NHS Requirement / Weighting: 30

Quality criterion: Implementation / Weighting: 30

Cost criterion: Cost / Weighting: 40

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Contractors could tender for any single, or multiple lots, up to and including all 4 lots. Separate tenders should have been submitted for each lot. Contractors could submit more than 1 tender for any given lot. A single tender for more than 1 lot combined would not be considered.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2020/S 225-554974

Section V: Award of contract

Lot No: 1

Title: Oncology Management System

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

17/05/2021

V.2.2) Information about tenders

Number of tenders received: 1

Number of tenders received from SMEs: 1

Number of tenders received from tenderers from EU Member States: 1

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 1

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Varian Medical Systems UK Ltd

Gatwick Road

Crawley

RH10 9RG

UK

Telephone: +44 1293601324

NUTS: UKJ2

The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: : 1 284 125.00  GBP

V.2.5) Information about subcontracting

Section V: Award of contract

Lot No: 2

Title: Treatment Planning System 1

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

17/05/2021

V.2.2) Information about tenders

Number of tenders received: 2

Number of tenders received from SMEs: 1

Number of tenders received from tenderers from EU Member States: 2

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 2

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Varian Medical Systems UK Ltd

Gatwick Road

Crawley

RH10 9RG

UK

Telephone: +44 1293601324

NUTS: UKJ2

The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: : 1 461 493.00  GBP

V.2.5) Information about subcontracting

Section V: Award of contract

Lot No: 3

Title: Treatment Planning System 2

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

04/06/2021

V.2.2) Information about tenders

Number of tenders received: 3

Number of tenders received from SMEs: 3

Number of tenders received from tenderers from EU Member States: 3

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 3

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Oncology Systems Ltd

14 Longbow Professional Centre, Longbow Close

Shrewsbury

SY1 3GZ

UK

Telephone: +44 1743462694

NUTS: UKG2

The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: : 295 820.00  GBP

V.2.5) Information about subcontracting

Section V: Award of contract

Lot No: 4

Title: Radiotherapy DICOM Archive

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

04/06/2021

V.2.2) Information about tenders

Number of tenders received: 3

Number of tenders received from SMEs: 2

Number of tenders received from tenderers from EU Member States: 3

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 3

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Pukka-J Ltd

Blackwell Farm, Chandlers Lane

Bishops Cannings

SN10 2JZ

UK

Telephone: +44 1380860044

NUTS: UKK15

The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: : 145 080.00  GBP

V.2.5) Information about subcontracting

Section VI: Complementary information

VI.3) Additional information

The estimated value referred to in sections II.1.7) and V.2.4) covered the contract duration of all four lots of the agreement.

Contractors could tender for any single, or multiple lots, up to and including all 4 lots. Separate tenders should have been submitted for each lot. Contractors could submit more than 1 tender for any given lot. A single tender for more than 1 lot combined would not be considered.

Tenders for each lot would be evaluated separately and an award for each lot made separately.

(SC Ref:657418)

VI.4) Procedures for review

VI.4.1) Review body

Sherriff Court House

27 Chambers Street

Edinburgh

EH1 1LB

UK

Telephone: +44 1312252525

E-mail: edinburgh@scotcourts.gov.uk

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

Economic operators should approach the contracting authority in the first instance. However, the only formal remedy is to apply to the courts:

An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.

VI.5) Date of dispatch of this notice

15/06/2021

Coding

Commodity categories

ID Title Parent category
33151000 Radiotherapy devices and supplies Radiotherapy, mechanotherapy, electrotherapy and physical therapy devices
33150000 Radiotherapy, mechanotherapy, electrotherapy and physical therapy devices Medical equipments

Delivery locations

ID Description
100 UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
alan.summers2@nhs.scot
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

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