Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Sea Fish Industry Authority
18 Logie Mill
Edinburgh
EH74HS
UK
Contact person: Phillip Quirie
Telephone: +44 1315583331
E-mail: Phillip.Quirie@seafish.co.uk
NUTS: UKM75
Internet address(es)
Main address: https://www.seafish.org/about-us/working-with-us/#z-tenders-6
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.seafish.org/about-us/working-with-us/#z-tenders-6
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.seafish.org/about-us/working-with-us/#z-tenders-6
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: Industry Support
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
International Exhibition Support 2022-23
Reference number: TD2022-001
II.1.2) Main CPV code
79956000
II.1.3) Type of contract
Services
II.1.4) Short description
We are looking to appoint a full-service exhibition contractor, initially on a one-year contract with an option to extend for a further two years. The successful bidder will be required to manage and deliver all aspects of a 'UK Seafood Pavilion' at international trade show(s), including as a minimum, the Seafood Expo Global 2023 in Barcelona.
The contractor will be required to manage the whole project from booking and designing the space, to production of graphics, and stand construction and breakdown. The supplier will not be expected to man the stand during exhibition hours but will be expected to ensure that it is clean and fit for purpose.
Further information can be found on our website - https://www.seafish.org/about-us/working-with-us/#z-tenders-6
II.1.5) Estimated total value
Value excluding VAT:
175 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79956000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
We want to increase the visibility of UK seafood in the global marketplace. We intend to do this by helping UK seafood businesses to participate in international trade shows and enable them to showcase their great products with maximum impact. We want to help UK seafood businesses to strengthen their relationships in existing markets and help them forge new relationships in new markets.
The exhibition contractor will be responsible for the management, planning and design of a 'UK Seafood Pavilion' at previously agreed international seafood exhibitions such as the Seafood Expo Global in Barcelona.
This includes:
• Designing an innovative, cost-effective pavilion environment to include a communal lounge area, demonstration kitchen and private meeting rooms as well as individual company booths if required.
• Liaising with exhibition organisers and their contractors on stand size and location within the exhibition arena.
• Arranging stand lighting (low heat creating), furniture and related equipment.
• Arranging for the design and printing of graphics as required.
• The provision of refreshment facilities such as tea, coffee, and drinks.
• The installation of electrical and water supplies.
• Constructing the pavilion before the exhibition, hanging graphics, and ensuring it is fit for purpose for the duration of the exhibition.
• Dismantling the pavilion after the exhibition and ensuring its safe storage.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 10
This contract is subject to renewal: Yes
Description of renewals:
Contract will initially be on a one-year contract with an option to extend for a further two years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Contract will initially be on a one-year contract with an option to extend for a further two years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
- Accelerated procedure
Justification:
Contract is needed to be awarded in order to book the exhibition space at the Barcelona Expo by the 30 June deadline.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
26/06/2022
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
27/06/2022
Local time: 09:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Sea Fish Industry Authority
Edinburgh
EH7 4HS
UK
VI.5) Date of dispatch of this notice
08/06/2022