Contract notice
Section I: Contracting
authority
I.1) Name and addresses
British Film Institute
21 Stephen Street
London
W1T 1LN
UK
Contact person: Henry Vivian-Neal
E-mail: henry.vivian-neal@bfi.org.uk
NUTS: UKH23
Internet address(es)
Main address: www.bfi.org.uk
Address of the buyer profile: https://in-tendhost.co.uk/bfi/aspx/Home
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
https://in-tendhost.co.uk/bfi/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/bfi/aspx/Home
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://in-tendhost.co.uk/bfi/aspx/Home
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Tender for Spectra-Certified Data Tapes
Reference number: 2022/293
II.1.2) Main CPV code
30234700
II.1.3) Type of contract
Supplies
II.1.4) Short description
The British Film Institute seeks tenders for the supply of Spectra-certified data tapes.The BFI and its strategic partners are responsible for the preservation and accessibility of a significant share of the UK’s film heritage. The BFI has an ongoing requirement for certified data tape stock and it wishes to establish a four-year framework agreement with a reseller or a number of resellers to fulfil that requirement.Spectra-certified stock is required to fulfil the performance and quality criteria essential to the very stringent requirements of the BFI National Archive digital preservation system.
II.1.5) Estimated total value
Value excluding VAT:
450 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
30234700
30237360
II.2.3) Place of performance
NUTS code:
UKH23
Main site or place of performance:
J P Getty CentreBFI National ArchiveBerkhamsted
II.2.4) Description of the procurement
The British Film Institute seeks tenders for the supply of Spectra-certified data tapes.The BFI and its strategic partners are responsible for the preservation and accessibility of a significant share of the UK’s film heritage. The film collections encompass the entire history of film production and include examples of an extremely wide range of formats and systems, which are being copied onto modern digital media as part of our mass migration strategy. The BFI also currently has a responsibility to record and archive sixteen channels of UK television output. The BFI, therefore, has an ongoing requirement for certified data tape stock and it wishes to establish a four-year framework agreement with a reseller or a number of resellers to fulfil that requirement.The BFI’s Digital Preservation Infrastructure has a dual data library system, which incorporates separate, automated LTO (Linear Tape Open) and IBM TS (Tape Storage) data tape robots. Therefore, both LTO and IBM sets of stock are required to provide secure and resilient long-term data preservation.Spectra-certified stock is required to fulfil the performance and quality criteria essential to the very stringent requirements of the BFI National Archive digital preservation system.Current BFI’s requirements are:• LTO-8 (aiming to move to LTO-9 within the next year); and• IBM 3592 JE.The framework agreement is envisaged to be with a number of suppliers and the duration is four years. The estimated value for the duration of the agreement is up to £450,000.Full details are set out in the ITT.Closing date for receipt of tenders: 12:00 noon on 12 July 2022
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
450 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The contract is likely to be re-tendered.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Justification for any framework agreement duration exceeding 4 years: N/a
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
12/07/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
12/07/2022
Local time: 12:15
Place:
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
4 years
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
-
VI.4) Procedures for review
VI.4.1) Review body
BFI
21 Stephen Street
London
W1T 1LN
UK
Internet address(es)
URL: http://www.bfi.org.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
08/06/2022